Administrative Assistant Job at My Unbounded Life in Los Angeles

We are seeking a highly organized and detail‑oriented Administrative Assistant to provide support to our construction company. The successful candidate will manage the day‑to‑day administrative tasks, ensure seamless operations, and provide exceptional customer service. *You will report to the CEO Key Responsibilities Administrative Support : Provide administrative assistance to the management team, including answering phone calls, responding to emails, and greeting visitors virtually. Project Coordination : Assist project managers with coordinating projects, including preparing and distributing project documents, tracking progress, and ensuring compliance with company policies. Document Management : Maintain accurate and up-to-date records, including contracts, invoices, and project documents. Scheduling : Coordinate meetings, appointments, and virtual events for management and staff. Customer Service : Provide exceptional customer service, responding to customer inquiries and resolving issues in a timely and professional manner. Accounting Support : Assist with accounting tasks, including processing invoices, tracking expenses, and preparing financial reports. Office Management : Maintain digital files and records, manage virtual office supplies, and ensure compliance with company policies. Requirements Education : High school diploma or equivalent required; associate’s or bachelor’s degree preferred. Experience : 2+ years of administrative experience, preferably in the construction industry. Skills : Excellent communication, organizational, and time management skills. Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Ability to learn construction software and systems. Strong attention to detail and ability to maintain confidentiality. Certifications : Notary public certification a plus. Remote Work Requirements : Reliable high‑speed internet connection. Dedicated workspace with minimal distractions. Ability to work independently and as part of a remote team. What We Offer Competitive Salary : Salary range $45,000 – $60,000 per year, depending on experience. Benefits : Comprehensive benefits package, including medical, dental, vision, and 401(k) matching. Opportunities for Advancement : Opportunities for professional growth and advancement within the company. Dynamic Remote Work Environment : Collaborative and dynamic remote work environment with a team of experienced professionals. #J-18808-Ljbffr