Administrative Assistant Job at Grace Hebert Curtis Architects, LLC in Pensacola

We're looking for a Administrative Assistant to join our team in Pensacola, FL. Description The Administrative Assistant will be the first point of contact for clients and visiting employees. It is vital that they are a strong representative of the firm by being friendly and courteous. This position wears many hats and includes but is not limited to the below. Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Order office supplies and research new deals and suppliers Maintain contact lists and appropriate filing systems Provide general support to visitors Act as the point of contact for internal and external clients Coordinating all incoming and outgoing mail and packages Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Required Skills Proven experience as an administrative assistant or office admin assistant Knowledge of office management systems and procedures Exhibits polite and professional communication via phone, e-mail, and mail Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree Driver’s License Employer-paid health insurance, effective the 1st of the month after date of hire 401(k) plan with an employer match Employer-paid short-term disability, long-term disability, and life and AD&D insurance Other voluntary benefits including vision, dental, accident insurance, critical illness, hospital indemnity, and supplemental life insurance are available #J-18808-Ljbffr