Rapoza Landscape is hiring: Administrative Assistant in East Falmouth

Join to apply for the Administrative Assistant role at Rapoza Landscape . Essential Tasks and Responsibilities Assist the Office Manager with bookkeeping and administrative duties, including accounts receivable, accounts payable, billing, timekeeping, and payroll support. Manage and maintain company social media and digital advertising platforms (Instagram, Facebook, Google Ads, Meta Ads, EDDM), ensuring brand consistency, engagement, and optimal performance across all channels. Utilize landscape management and HR software systems to manage administrative workflows, including accurate data entry, report creation, digital document organization, and internal communication. Greet and assist walk-in applicants professionally and courteously throughout the application process. Handle confidential and sensitive information with discretion. Assist with employee interviews, onboarding, and training coordination. Support the administration of employee benefit programs, including enrollments and updates. Help plan and coordinate team and company events throughout the year. Track and manage employee attendance and time-off records for all departments. Maintain organized and up-to-date employee files and HR documentation. Ensure all administrative tasks are completed accurately, efficiently, and on schedule. Communicate potential issues, compliance matters, or employee concerns promptly to the Office Manager. Maintain professionalism, punctuality, and reliability on a consistent basis. Participate in additional Rapoza Landscape initiatives and projects as needed. Requirements Minimum of 2 years of experience in an administrative, customer service, or office support role. Strong proficiency in Microsoft Office (Word, Excel, Outlook) and general computer literacy. Experience managing social media platforms (Instagram, Facebook, etc.). Bilingual (English/Spanish) required; Portuguese proficiency a plus. Ability to handle confidential information responsibly. Excellent verbal and written communication. Skills Strong organizational and time-management abilities with attention to detail. Flexibility to adapt to shifting priorities and business needs. Ability to learn and work within QuickBooks Online and Aspire software. Professional appearance, positive attitude, and strong interpersonal skills. Benefits & Perks 401(k) with company match up to 4% Health, dental, and company-provided cell phone Paid holidays Company-sponsored events and team-building activities Continuous learning and professional development opportunities Supportive, team-oriented environment with opportunities for advancement Why Join Rapoza Landscape At Rapoza Landscape, excellence is at the heart of everything we do—from the landscapes we create to the way we treat our team members. Joining our company means becoming part of a respected, forward-thinking organization that values dedication, quality, and growth. Experience and license requirements include Microsoft Office, customer service, digital marketing (optional), bilingual (Spanish), and driver's license. #J-18808-Ljbffr