Vaco Recruiter Services
Vaco is currently hiring for an AP Manager in the Chicago area. This is a temporary, hybrid position.
Top things they will be handling:
Managing the credit card programs- balances, new hire activity, fees, etc.
AP funding – projections of what’s to come
Working with the GL team to review invoices and coding to find errors
Responsibilities:
?Lead day-to-day P2P operations in Zip (inbox approvals, holds management, NetSuite exports, mentions), and own weekly and ad hoc payment runs, including pre-run approval chases and SIM/SPA troubleshooting.
? Oversee invoice processing quality and timeliness; ensure proper coding, period alignment, and approver routing; elevate blockers and drive on-time payments.
? Administer Expensify reimbursements (US/UK), expense syncs, and payroll reporting cadence; manage the corporate card program (applications, submissions, limit changes, deactivations) and drive employee compliance and funding sufficiency for T&E cards.
? Run Navan program admin and weekly syncs, coordinating with stakeholders to maintain data hygiene and policy alignment.
? Own banking-related AP workflows: monthly bank transaction allocations across US/AU/UK/IE entities; account funding and wires; Airwallex wallet funding cadence and controls.
? Drive AP close each period: execute the day-of-close checklist; reconcile AP subledgers (Zip) to the balance sheet (NetSuite) and prepare flux/variance analysis; coordinate accruals and missing billing strings; investigate aging and reconciling items and ensure documentation and sign-offs are completed on time.
? Oversee statutory and regulatory deliverables connected to AP, including 1099 administration during Oct–Jan, and support VAT/GST compliance steps with the Tax team as needed.
? Monitor and report AP performance metrics (e.g., DPO), and prepare monthly charts and updates for leadership; identify levers to improve working capital while maintaining vendor relationships.
? Ensure policy/process documentation is current (AP playbook, SOPs/DTPs, travel and expense policy); build cross-training coverage and maintain clear ownership across the team.
? Manage high-volume stakeholder communications across Slack and email; drive resolution on exceptions, reconfigurations, and coding change requests in coordination with GL and Procurement.
? Lead continuous improvement initiatives across AP tools and processes to streamline throughput, enhance controls, and improve stakeholder experience.
Software:
NetSuite
Coupa/Zip
Expensify
Navion
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
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Top things they will be handling:
Managing the credit card programs- balances, new hire activity, fees, etc.
AP funding – projections of what’s to come
Working with the GL team to review invoices and coding to find errors
Responsibilities:
?Lead day-to-day P2P operations in Zip (inbox approvals, holds management, NetSuite exports, mentions), and own weekly and ad hoc payment runs, including pre-run approval chases and SIM/SPA troubleshooting.
? Oversee invoice processing quality and timeliness; ensure proper coding, period alignment, and approver routing; elevate blockers and drive on-time payments.
? Administer Expensify reimbursements (US/UK), expense syncs, and payroll reporting cadence; manage the corporate card program (applications, submissions, limit changes, deactivations) and drive employee compliance and funding sufficiency for T&E cards.
? Run Navan program admin and weekly syncs, coordinating with stakeholders to maintain data hygiene and policy alignment.
? Own banking-related AP workflows: monthly bank transaction allocations across US/AU/UK/IE entities; account funding and wires; Airwallex wallet funding cadence and controls.
? Drive AP close each period: execute the day-of-close checklist; reconcile AP subledgers (Zip) to the balance sheet (NetSuite) and prepare flux/variance analysis; coordinate accruals and missing billing strings; investigate aging and reconciling items and ensure documentation and sign-offs are completed on time.
? Oversee statutory and regulatory deliverables connected to AP, including 1099 administration during Oct–Jan, and support VAT/GST compliance steps with the Tax team as needed.
? Monitor and report AP performance metrics (e.g., DPO), and prepare monthly charts and updates for leadership; identify levers to improve working capital while maintaining vendor relationships.
? Ensure policy/process documentation is current (AP playbook, SOPs/DTPs, travel and expense policy); build cross-training coverage and maintain clear ownership across the team.
? Manage high-volume stakeholder communications across Slack and email; drive resolution on exceptions, reconfigurations, and coding change requests in coordination with GL and Procurement.
? Lead continuous improvement initiatives across AP tools and processes to streamline throughput, enhance controls, and improve stakeholder experience.
Software:
NetSuite
Coupa/Zip
Expensify
Navion
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
#J-18808-Ljbffr