Snohomish County, WA
Administrative Coordinator (Office of Energy & Sustainability)
Snohomish County, WA, Everett, Washington, us, 98213
Administrative Coordinator (Office of Energy & Sustainability)
Join to apply for the
Administrative Coordinator (Office of Energy & Sustainability)
role at
Snohomish County, WA
Are you an energy or weatherization professional with a passion for customer service, creativity, and making a positive impact in the community? If so, then the Snohomish County Office of Energy and Sustainability is the place for you! We are looking for an experienced professional to join our Weatherization Program team.
The Office of Energy and Sustainability, a division of Snohomish County Conservation and Natural Resources, is hiring an
Administrative Coordinator
for the Weatherization Program. In this role, you will use a wide range of administrative practices, as well as programmatic and administrative skills, to support and guide applicant and staff involvement in implementing the Weatherization Program. The ideal candidate will have excellent communication and customer service skills, be highly self‑motivated, and able to work collaboratively as part of a team.
The Snohomish County Weatherization Program provides weatherization‑related assistance to over 100 homes per year through many different methods, such as insulation, air sealing, duct work, heating repairs, safety repairs, and client education. We provide high‑quality service to program participants to help improve the health and safety of their homes and save money on their utility bills.
The Office of Energy and Sustainability maintains a collaborative work environment where innovation, teamwork, and continuous improvement are paramount. Apply to join our team today, where you can have both a fulfilling job and lifelong career at Snohomish County.
Job offers are contingent on successful completion of reference and background checks. Snohomish County will not sponsor or take over sponsorship of an employment visa for this opportunity. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States.
Benefits
Retirement: County employees participate in the Washington State Public Employees Retirement System (PERS) administered by the Washington State Department of Retirement Systems (DRS).
Medical benefits: The County offers a choice of three comprehensive medical insurance plans with low deductibles. The county’s contribution to this benefit is significant.
Sick leave: You will accrue 8 hours of sick leave per month.
Vacation leave: You will start out accruing 8 hours of vacation leave per month totaling 2.4 weeks of vacation in your first year. Your leave accruals increase based on your years of employment with the County.
Holiday pay: The County observes eleven (11) paid legal holidays per year and provides employees with two floating holidays annually.
Other benefits include wellness, dental, vision, life insurance, flexible spending accounts, long‑term disability, and more.
Deferred compensation: If you choose to participate in the Deferred Compensation Plan (DCP), the County will match your contributions up to 1 percent of your base monthly salary.
Pay increases: Each year you will be eligible for a step increase until you reach the top step.
Cost of living adjustment (COLA): County employees typically receive yearly cost of living adjustments.
Flexible work schedules.
Career development training.
Teleworking Options The work associated with this position can be performed with a hybrid of remote work and in‑office work as needed and assigned. For employees who prefer to work in the office full time, that option is also available.
Employees will be provided with a County‑issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Snohomish County has a robust collection of tools and resources to support working remotely. A Snohomish County Telework agreement is required for employees assigned to telework.
Employees must reside in Washington state and within a reasonable distance to their Snohomish County worksite to respond to workplace reporting requirements.
Relationship with Vicki Remtulla For information about this job opportunity and posting, please email:
Vicki Remtulla .
Statement of Essential Job Duties
Conduct research and analysis projects as directed; develop, recommend and implement procedural changes for use by clerical employees within the department.
Serve as liaison with other departments and divisions as required; represent the Director on task forces and committees as assigned.
Develop and maintain manual and computerized management systems for departmental financial, personnel and correspondence systems utilizing available hardware and software.
Monitor departmental budget; assist in budget preparations; prepare required documentation for purchases and payments; may prepare support documentation required for contracts, budget transfers, supplemental and emergency appropriations.
Provide technical word processing and spreadsheet guidance and training to departmental staff.
Prepare and maintain employee time records and payroll information for departmental administrative staff.
Maintain custody of and process confidential departmental information such as employee evaluations and personnel files.
Take, transcribe and edit notes from administrative superior and at formal meetings and/or use word processing technologies.
Statement of Other Duties
May track equipment and inventory.
Perform related duties as required.
Three (3) years of confidential or executive secretarial experience; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job‑related tests.
Knowledge and Abilities
Governmental budgeting practices and principles
Computer technology
Office practices and procedures
Proper English, spelling, grammar, punctuation and word usage
Basic bookkeeping and/or record‑keeping procedures
Ability To
Operate computers and applied software packages
Analyze and resolve work‑related problems
Exercise initiative and judgment and make decisions within the scope of assigned authority
Communicate effectively both orally and in writing
Establish and maintain effective work relationships with department personnel, public and private officials, other county employees and with the general public
Maintain necessary records and prepare required reports
Meet deadlines and cope with interruptions
Operate standard office equipment
Take and transcribe shorthand or equivalent as required
Manage multiple tasks/activities while meeting specific deadlines
Maintain a high degree of accuracy with detailed information
Supervision Employee receives limited supervision from an administrative superior as assigned. Objectives, priorities and deadlines are established by the supervisor. The work is reviewed through periodic meetings, status reports and by evaluation of results obtained.
Working Conditions The work is performed in the usual office environment with more than two (2) hours daily on the computer.
Equal Employment Opportunity (EEO) Statement Snohomish County is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request. EEO policy and ADA notice.
#J-18808-Ljbffr
Administrative Coordinator (Office of Energy & Sustainability)
role at
Snohomish County, WA
Are you an energy or weatherization professional with a passion for customer service, creativity, and making a positive impact in the community? If so, then the Snohomish County Office of Energy and Sustainability is the place for you! We are looking for an experienced professional to join our Weatherization Program team.
The Office of Energy and Sustainability, a division of Snohomish County Conservation and Natural Resources, is hiring an
Administrative Coordinator
for the Weatherization Program. In this role, you will use a wide range of administrative practices, as well as programmatic and administrative skills, to support and guide applicant and staff involvement in implementing the Weatherization Program. The ideal candidate will have excellent communication and customer service skills, be highly self‑motivated, and able to work collaboratively as part of a team.
The Snohomish County Weatherization Program provides weatherization‑related assistance to over 100 homes per year through many different methods, such as insulation, air sealing, duct work, heating repairs, safety repairs, and client education. We provide high‑quality service to program participants to help improve the health and safety of their homes and save money on their utility bills.
The Office of Energy and Sustainability maintains a collaborative work environment where innovation, teamwork, and continuous improvement are paramount. Apply to join our team today, where you can have both a fulfilling job and lifelong career at Snohomish County.
Job offers are contingent on successful completion of reference and background checks. Snohomish County will not sponsor or take over sponsorship of an employment visa for this opportunity. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States.
Benefits
Retirement: County employees participate in the Washington State Public Employees Retirement System (PERS) administered by the Washington State Department of Retirement Systems (DRS).
Medical benefits: The County offers a choice of three comprehensive medical insurance plans with low deductibles. The county’s contribution to this benefit is significant.
Sick leave: You will accrue 8 hours of sick leave per month.
Vacation leave: You will start out accruing 8 hours of vacation leave per month totaling 2.4 weeks of vacation in your first year. Your leave accruals increase based on your years of employment with the County.
Holiday pay: The County observes eleven (11) paid legal holidays per year and provides employees with two floating holidays annually.
Other benefits include wellness, dental, vision, life insurance, flexible spending accounts, long‑term disability, and more.
Deferred compensation: If you choose to participate in the Deferred Compensation Plan (DCP), the County will match your contributions up to 1 percent of your base monthly salary.
Pay increases: Each year you will be eligible for a step increase until you reach the top step.
Cost of living adjustment (COLA): County employees typically receive yearly cost of living adjustments.
Flexible work schedules.
Career development training.
Teleworking Options The work associated with this position can be performed with a hybrid of remote work and in‑office work as needed and assigned. For employees who prefer to work in the office full time, that option is also available.
Employees will be provided with a County‑issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Snohomish County has a robust collection of tools and resources to support working remotely. A Snohomish County Telework agreement is required for employees assigned to telework.
Employees must reside in Washington state and within a reasonable distance to their Snohomish County worksite to respond to workplace reporting requirements.
Relationship with Vicki Remtulla For information about this job opportunity and posting, please email:
Vicki Remtulla .
Statement of Essential Job Duties
Conduct research and analysis projects as directed; develop, recommend and implement procedural changes for use by clerical employees within the department.
Serve as liaison with other departments and divisions as required; represent the Director on task forces and committees as assigned.
Develop and maintain manual and computerized management systems for departmental financial, personnel and correspondence systems utilizing available hardware and software.
Monitor departmental budget; assist in budget preparations; prepare required documentation for purchases and payments; may prepare support documentation required for contracts, budget transfers, supplemental and emergency appropriations.
Provide technical word processing and spreadsheet guidance and training to departmental staff.
Prepare and maintain employee time records and payroll information for departmental administrative staff.
Maintain custody of and process confidential departmental information such as employee evaluations and personnel files.
Take, transcribe and edit notes from administrative superior and at formal meetings and/or use word processing technologies.
Statement of Other Duties
May track equipment and inventory.
Perform related duties as required.
Three (3) years of confidential or executive secretarial experience; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job‑related tests.
Knowledge and Abilities
Governmental budgeting practices and principles
Computer technology
Office practices and procedures
Proper English, spelling, grammar, punctuation and word usage
Basic bookkeeping and/or record‑keeping procedures
Ability To
Operate computers and applied software packages
Analyze and resolve work‑related problems
Exercise initiative and judgment and make decisions within the scope of assigned authority
Communicate effectively both orally and in writing
Establish and maintain effective work relationships with department personnel, public and private officials, other county employees and with the general public
Maintain necessary records and prepare required reports
Meet deadlines and cope with interruptions
Operate standard office equipment
Take and transcribe shorthand or equivalent as required
Manage multiple tasks/activities while meeting specific deadlines
Maintain a high degree of accuracy with detailed information
Supervision Employee receives limited supervision from an administrative superior as assigned. Objectives, priorities and deadlines are established by the supervisor. The work is reviewed through periodic meetings, status reports and by evaluation of results obtained.
Working Conditions The work is performed in the usual office environment with more than two (2) hours daily on the computer.
Equal Employment Opportunity (EEO) Statement Snohomish County is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request. EEO policy and ADA notice.
#J-18808-Ljbffr