Arizona Official Website of State of Arizona
Talent Analyst
Arizona Official Website of State of Arizona, Phoenix, Arizona, United States, 85003
Talent Analyst – Arizona
Position Summary: The Talent Analyst executes administrative duties in support of the Talent Team through the completion of essential core processes related to recruitment, preboarding, onboarding, offboarding, HR data management, file maintenance, and report generation. The role actively contributes to the successful conclusion of Talent projects and operational procedures and provides support to the Human Resources Team as necessary.
Remote work may be available within Arizona (Every other Monday for NEO and as needed). The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. All remote work should be performed within Arizona unless an exception is properly authorized in advance.
Service Delivery
Works closely with the Recruiter and Class & Comp Partners to ensure alignment with all organizational movements, external and internal.
Translates the Talent strategy through communication, training, and support across all areas of Talent with a focus on delivering value‑added services and programs support.
Sustains positive, high‑trust relationships across the organization, ensuring each Talent transaction supports a mutually beneficial employee/employer relationship.
Champions change by demonstrating a continuous‑improvement mindset and work style and providing support to employees in times of change.
Preboarding/Onboarding
Sends preboarding documents to new hires and ensures accuracy/completeness once documents are returned.
Prepares offer letters and Personnel Action Forms (PAFs) and routes documents through the proper signature matrix.
Adds and maintains new ADOR team member hires and contractors/temporaries on the Preboard/Onboard Tracker and creates Prestart Personnel File.
Initiates the background clearance process and tracks progress daily until cleared to start or other final disposition.
Sends Preboarding New Hire Notifications, distributes new hire biography templates and pictures, sends welcome emails, and otherwise supports hiring managers to ensure preboarding activities are carried out.
Processes new hires’ work authorization (I‑9s) via E‑Verify and any remaining new hire paperwork on the first day (onsite).
Processes new employees’ hiring in HRIS and sets up official personnel files.
Offboarding
Receives and distributes/communicates notices of separations and updates employee information to the separation tracker.
Ensures separation notices are received, accurate, and routed correctly within the prescribed time.
Routes offboarding checklists and files in the personnel file.
Creates routes for approvals and files separation PAFs timely.
Processes separations in HRIS and the personnel file database in a timely manner.
Employment Data
Maintains personnel files, electronically ensuring proper filing techniques are followed and the files contain core forms (compliance), and are kept accurate and orderly.
All required documents are included in the terminated file.
Maintains current, correct, and complete data in HRIS.
Assists employees with personal information changes via HRIS employee self‑service.
Processes name changes and data changes (PAFs) in accordance with established policies and audit guidelines.
Administers and maintains LinkedIn Learning accounts on behalf of employees upon hiring and separation.
Agency/Department Compliance & Continuous Improvement
Stays current on all laws, regulations, policies, and best practices related to Human Resources through regular research, conferences, subscriptions, attendance at meetings/events, and continuing education.
Actively contributes to team and individual effectiveness through staff meetings, huddles, timely completion of required training, participation in assigned work teams, metrics, projects, and reports.
Prepares for and actively participates in 1:1 coaching with supervisor.
Maximizes work processes and deliverables through lean principles within the Arizona Management System, providing recommendations for process improvement.
Responds to internal and external audit requests, including file reviews, and conducts mini‑self‑audits biweekly.
Miscellaneous
Obtains, opens, sorts, and distributes HR mail (onsite).
Participates in weekly recruiting calls as needed.
Other duties as assigned.
Knowledge, Skills & Abilities (KSAs)
Education & Experience:
Any combination that meets the KSAs; e.g., a bachelor’s degree in an accredited college or university, training, coursework, or work experience relevant to the assignment. Minimum of two years of previous experience in human resources.
Knowledge/Understanding:
Human resources/personnel principles and practices, Federal and State laws, statutes, regulations, rules, policies and procedures (including Arizona State Personnel System Rules).
Skills:
Excellent verbal, written, and listening communication skills; excellent interpersonal skills; strong organization and time‑management skills; proficient in Windows, Google Suite, advanced Google Sheets, HRIS applications and Applicant Tracking Systems.
Abilities:
Ability to complete background and clearance processes, prioritize tasks, thrive in a service‑centric model, work independently and collaboratively, maintain confidentiality, learn LEAN concepts, work onsite biweekly for New Employee Orientation, solve problems analytically, embody ADOR’s core values.
Additional Job Demands:
Must be able to exert up to 20 pounds of force occasionally, and/or up to 10 pounds frequently, or negligible force constantly to move objects; no substantial exposure to adverse environmental conditions.
Selective Preference(s)
Bachelor's Degree in Business, Human Resources, or related field.
Previous HR experience in a medium or large organization.
HR Certification (SHRM‑CP, PHR, etc.).
Previous experience with LEAN.
Pre‑Employment Requirements
Employment Verification and Reference Checks.
State and Federal Criminal Background Check, including fingerprinting.
Arizona Tax Filing Records Check.
If applicable, ASEDRA Authorized Driver Identification Check.
All new State employees must successfully complete the Electronic Employment Eligibility Verification Program (E‑Verify).
Benefits
Paid time off for holidays, sick days, annual leave, military leave, bereavement leave, and civic duty leave.
Paid Parental Leave – up to 12 weeks per year paid leave for newborn or newly‑placed foster/adopted child (pilot program).
A robust and affordable insurance plan including medical, dental, vision, life insurance, short‑term and long‑term disability options.
Higher education discounts and tuition reimbursement up to $5,250 per fiscal year.
Work‑life balance options such as the Infant at Work Program, State Wellness Program, Public Transit Discounts, Alternate Work Schedules, and Telework opportunities.
Remote work available as a full‑time or part‑time option for improved work/life balance and higher job satisfaction.
Retirement
Top‑ranked Arizona State Retirement System (ASRS) provides 100% employer‑matched contributions (enrollment eligibility after 27 weeks of State employment).
ASRS provides a lifelong benefit based on years of service earned, or worked, and your ending salary.
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Remote work may be available within Arizona (Every other Monday for NEO and as needed). The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. All remote work should be performed within Arizona unless an exception is properly authorized in advance.
Service Delivery
Works closely with the Recruiter and Class & Comp Partners to ensure alignment with all organizational movements, external and internal.
Translates the Talent strategy through communication, training, and support across all areas of Talent with a focus on delivering value‑added services and programs support.
Sustains positive, high‑trust relationships across the organization, ensuring each Talent transaction supports a mutually beneficial employee/employer relationship.
Champions change by demonstrating a continuous‑improvement mindset and work style and providing support to employees in times of change.
Preboarding/Onboarding
Sends preboarding documents to new hires and ensures accuracy/completeness once documents are returned.
Prepares offer letters and Personnel Action Forms (PAFs) and routes documents through the proper signature matrix.
Adds and maintains new ADOR team member hires and contractors/temporaries on the Preboard/Onboard Tracker and creates Prestart Personnel File.
Initiates the background clearance process and tracks progress daily until cleared to start or other final disposition.
Sends Preboarding New Hire Notifications, distributes new hire biography templates and pictures, sends welcome emails, and otherwise supports hiring managers to ensure preboarding activities are carried out.
Processes new hires’ work authorization (I‑9s) via E‑Verify and any remaining new hire paperwork on the first day (onsite).
Processes new employees’ hiring in HRIS and sets up official personnel files.
Offboarding
Receives and distributes/communicates notices of separations and updates employee information to the separation tracker.
Ensures separation notices are received, accurate, and routed correctly within the prescribed time.
Routes offboarding checklists and files in the personnel file.
Creates routes for approvals and files separation PAFs timely.
Processes separations in HRIS and the personnel file database in a timely manner.
Employment Data
Maintains personnel files, electronically ensuring proper filing techniques are followed and the files contain core forms (compliance), and are kept accurate and orderly.
All required documents are included in the terminated file.
Maintains current, correct, and complete data in HRIS.
Assists employees with personal information changes via HRIS employee self‑service.
Processes name changes and data changes (PAFs) in accordance with established policies and audit guidelines.
Administers and maintains LinkedIn Learning accounts on behalf of employees upon hiring and separation.
Agency/Department Compliance & Continuous Improvement
Stays current on all laws, regulations, policies, and best practices related to Human Resources through regular research, conferences, subscriptions, attendance at meetings/events, and continuing education.
Actively contributes to team and individual effectiveness through staff meetings, huddles, timely completion of required training, participation in assigned work teams, metrics, projects, and reports.
Prepares for and actively participates in 1:1 coaching with supervisor.
Maximizes work processes and deliverables through lean principles within the Arizona Management System, providing recommendations for process improvement.
Responds to internal and external audit requests, including file reviews, and conducts mini‑self‑audits biweekly.
Miscellaneous
Obtains, opens, sorts, and distributes HR mail (onsite).
Participates in weekly recruiting calls as needed.
Other duties as assigned.
Knowledge, Skills & Abilities (KSAs)
Education & Experience:
Any combination that meets the KSAs; e.g., a bachelor’s degree in an accredited college or university, training, coursework, or work experience relevant to the assignment. Minimum of two years of previous experience in human resources.
Knowledge/Understanding:
Human resources/personnel principles and practices, Federal and State laws, statutes, regulations, rules, policies and procedures (including Arizona State Personnel System Rules).
Skills:
Excellent verbal, written, and listening communication skills; excellent interpersonal skills; strong organization and time‑management skills; proficient in Windows, Google Suite, advanced Google Sheets, HRIS applications and Applicant Tracking Systems.
Abilities:
Ability to complete background and clearance processes, prioritize tasks, thrive in a service‑centric model, work independently and collaboratively, maintain confidentiality, learn LEAN concepts, work onsite biweekly for New Employee Orientation, solve problems analytically, embody ADOR’s core values.
Additional Job Demands:
Must be able to exert up to 20 pounds of force occasionally, and/or up to 10 pounds frequently, or negligible force constantly to move objects; no substantial exposure to adverse environmental conditions.
Selective Preference(s)
Bachelor's Degree in Business, Human Resources, or related field.
Previous HR experience in a medium or large organization.
HR Certification (SHRM‑CP, PHR, etc.).
Previous experience with LEAN.
Pre‑Employment Requirements
Employment Verification and Reference Checks.
State and Federal Criminal Background Check, including fingerprinting.
Arizona Tax Filing Records Check.
If applicable, ASEDRA Authorized Driver Identification Check.
All new State employees must successfully complete the Electronic Employment Eligibility Verification Program (E‑Verify).
Benefits
Paid time off for holidays, sick days, annual leave, military leave, bereavement leave, and civic duty leave.
Paid Parental Leave – up to 12 weeks per year paid leave for newborn or newly‑placed foster/adopted child (pilot program).
A robust and affordable insurance plan including medical, dental, vision, life insurance, short‑term and long‑term disability options.
Higher education discounts and tuition reimbursement up to $5,250 per fiscal year.
Work‑life balance options such as the Infant at Work Program, State Wellness Program, Public Transit Discounts, Alternate Work Schedules, and Telework opportunities.
Remote work available as a full‑time or part‑time option for improved work/life balance and higher job satisfaction.
Retirement
Top‑ranked Arizona State Retirement System (ASRS) provides 100% employer‑matched contributions (enrollment eligibility after 27 weeks of State employment).
ASRS provides a lifelong benefit based on years of service earned, or worked, and your ending salary.
#J-18808-Ljbffr