Emory University
The Carter Center: Executive Administrative Assistant, CEO
Emory University, Atlanta, Georgia, United States, 30383
Executive Administrative Assistant, CEO
Join to apply for the
Executive Administrative Assistant, CEO
role at
Emory University .
Emory University is a leading research university that fosters excellence and attracts world‑class talent to innovate today and prepare leaders for the future.
Description The
Executive Administrative Assistant (EA)
provides administrative and logistical support to the Chief Executive Officer (CEO) across multiple functional areas in a fast‑paced environment. The EA serves as the day‑to‑day organizer, expediter, and coordinator of letters, memos, and documents that require review and handling or approval by the CEO. The EA maintains the CEO’s calendar, reviews all correspondence, coordinates and schedules travel and travel itineraries, and handles logistics of meetings for the CEO. This position reports to the CEO.
Responsibilities
Provides administrative support to senior executives and central academic and administrative deans reporting to the Provost or Dean of the School of Medicine.
Handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including chart and graph preparation; manages office preparations.
Maintains calendar for one or several executives and ensures appropriate preparation for daily activities; coordinates domestic or foreign travel arrangements.
Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient’s views, may respond for them.
Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.
Assists in the administration and interpretation of policies and procedures for the organization and department.
May supervise and schedule clerical and secretarial staff, initiates paperwork for employee transactions, and assists in investigating and resolving employee issues or concerns.
May act as a spokesperson for departmental inquiries.
Performs related responsibilities as required.
Minimum Qualifications
Bachelor’s degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.
Previous experience with various personal computer software applications.
Ability to type or keyboard 60 accurate words per minute.
Preferred Qualifications
Five years of office administration as an assistant to an executive level position.
Must be detail oriented and have strong writing and grammar skills.
Proficiency in all MS Office products.
Capable of working in a fast‑paced environment, exhibits a cordial demeanor, and has strong organizational and follow‑up skills.
Must possess good judgment skills.
Ability to work a daily schedule from 8:30 am to 5:30 pm with a one‑hour meal period.
Ability to occasionally perform evening work, as needed.
Applicants must be currently authorized to work in the United States for any employer.
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs. All non‑exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status with notice to employee.
Equal Opportunity Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action.
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Executive Administrative Assistant, CEO
role at
Emory University .
Emory University is a leading research university that fosters excellence and attracts world‑class talent to innovate today and prepare leaders for the future.
Description The
Executive Administrative Assistant (EA)
provides administrative and logistical support to the Chief Executive Officer (CEO) across multiple functional areas in a fast‑paced environment. The EA serves as the day‑to‑day organizer, expediter, and coordinator of letters, memos, and documents that require review and handling or approval by the CEO. The EA maintains the CEO’s calendar, reviews all correspondence, coordinates and schedules travel and travel itineraries, and handles logistics of meetings for the CEO. This position reports to the CEO.
Responsibilities
Provides administrative support to senior executives and central academic and administrative deans reporting to the Provost or Dean of the School of Medicine.
Handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including chart and graph preparation; manages office preparations.
Maintains calendar for one or several executives and ensures appropriate preparation for daily activities; coordinates domestic or foreign travel arrangements.
Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient’s views, may respond for them.
Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.
Assists in the administration and interpretation of policies and procedures for the organization and department.
May supervise and schedule clerical and secretarial staff, initiates paperwork for employee transactions, and assists in investigating and resolving employee issues or concerns.
May act as a spokesperson for departmental inquiries.
Performs related responsibilities as required.
Minimum Qualifications
Bachelor’s degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.
Previous experience with various personal computer software applications.
Ability to type or keyboard 60 accurate words per minute.
Preferred Qualifications
Five years of office administration as an assistant to an executive level position.
Must be detail oriented and have strong writing and grammar skills.
Proficiency in all MS Office products.
Capable of working in a fast‑paced environment, exhibits a cordial demeanor, and has strong organizational and follow‑up skills.
Must possess good judgment skills.
Ability to work a daily schedule from 8:30 am to 5:30 pm with a one‑hour meal period.
Ability to occasionally perform evening work, as needed.
Applicants must be currently authorized to work in the United States for any employer.
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs. All non‑exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status with notice to employee.
Equal Opportunity Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action.
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