Connecticut
Fiscal/Administrative Officer - #260107-1308AR-001
Connecticut, Wethersfield, Connecticut, us, 06129
Introduction The State of Connecticut, Department of Correction (DOC), is seeking a highly skilled and motivated person to join our team in the Fiscal Services Budget Unit as a Fiscal/Administrative Officer. Position Highlights This position works within DOC’s Fiscal Services division and will perform various budget-related functions, including expenditure analysis, financial review and projections that are used in the decision-making process for the agency. Fiscal Services is responsible for the management of the agency's finances, its accounting activities and the administration of various inmate services. Fiscal Services has a mandate to ensure the prudent and responsible stewardship of state funds and actively promotes standardized business systems and procedures in accordance with departmental rules and regulations. This is a full time (40 hours per week) position and will operate on a first-shift schedule, Monday through Friday. This position will be located at 24 Wolcott Hill Road in Wethersfield, CT with flexibility for a hybrid work schedule upon completion of working test period. In this role, you may be required to travel throughout the State and work within correctional facilities. About Us Our Mission: The Department of Correction shall strive to be a global leader in progressive correctional practices and partnered re‑entry initiatives to support responsive evidence-based practices aligned to law‑abiding and accountable behaviors. Safety and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens, and offenders.
Purpose of Job Class (Nature of Work) In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.
Examples of Duties
Performs a variety of professional fiscal and administrative functions.
Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures.
Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments.
Prepares budget reports.
Prepares various financial statements and statistical or narrative fiscal/administrative reports.
Assists in planning and implementation of financial aspects of EDP systems.
Utilizes EDP systems for financial records, reports and analyses.
Prepares or reviews grant budgets and other fiscal portions of grant applications.
Provides technical assistance to grantees regarding accounting procedures.
Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements.
Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping.
Performs technical purchasing tasks such as soliciting bids and recommending contract awards.
Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures.
Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies.
May supervise support services such as stores, inventory, mailroom, security or maintenance.
Performs related duties as required.
Knowledge, Skills and Ability Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; grants and contracts preparation and administration; purchasing principles and procedures; payroll practices and procedures. Skills: interpersonal skills; oral and written communication skills. Ability to prepare and analyze financial documents and reports; interpret and apply statutes, regulations and administrative policies; utilize EDP systems for financial management.
Minimum Qualifications – General Experience Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.
Minimum Qualifications – Special Experience Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.
Minimum Qualifications – Substitutions Allowed College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one‑half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. A Master’s degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience. For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience. For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience. Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.
Preferred Qualifications
Experience working with governmental budgeting and accounting.
Experience with generating and analyzing financial information related to the Comprehensive Financial Status Report (CFSR).
Experience with Core-CT financial modules and EPM or STARS report generation including query building and dashboard development.
Experience with using Microsoft Word and Teams.
Advanced experience with Excel (creating pivot tables, macros, VLOOKUP, and advanced formulas).
Experience with developing/documenting procedures and manuals.
Experience adopting to changing priorities and working under compressed deadlines.
Experience working independently with the demonstrated ability to solve challenging problems.
Affirmative Action/Equal Opportunity Employer The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Acknowledgement As defined by Sec. 5‑196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all‑inclusive of every task and/or responsibility.
#J-18808-Ljbffr
Purpose of Job Class (Nature of Work) In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.
Examples of Duties
Performs a variety of professional fiscal and administrative functions.
Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures.
Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments.
Prepares budget reports.
Prepares various financial statements and statistical or narrative fiscal/administrative reports.
Assists in planning and implementation of financial aspects of EDP systems.
Utilizes EDP systems for financial records, reports and analyses.
Prepares or reviews grant budgets and other fiscal portions of grant applications.
Provides technical assistance to grantees regarding accounting procedures.
Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements.
Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping.
Performs technical purchasing tasks such as soliciting bids and recommending contract awards.
Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures.
Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies.
May supervise support services such as stores, inventory, mailroom, security or maintenance.
Performs related duties as required.
Knowledge, Skills and Ability Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; grants and contracts preparation and administration; purchasing principles and procedures; payroll practices and procedures. Skills: interpersonal skills; oral and written communication skills. Ability to prepare and analyze financial documents and reports; interpret and apply statutes, regulations and administrative policies; utilize EDP systems for financial management.
Minimum Qualifications – General Experience Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.
Minimum Qualifications – Special Experience Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.
Minimum Qualifications – Substitutions Allowed College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one‑half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. A Master’s degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience. For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience. For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience. Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.
Preferred Qualifications
Experience working with governmental budgeting and accounting.
Experience with generating and analyzing financial information related to the Comprehensive Financial Status Report (CFSR).
Experience with Core-CT financial modules and EPM or STARS report generation including query building and dashboard development.
Experience with using Microsoft Word and Teams.
Advanced experience with Excel (creating pivot tables, macros, VLOOKUP, and advanced formulas).
Experience with developing/documenting procedures and manuals.
Experience adopting to changing priorities and working under compressed deadlines.
Experience working independently with the demonstrated ability to solve challenging problems.
Affirmative Action/Equal Opportunity Employer The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Acknowledgement As defined by Sec. 5‑196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all‑inclusive of every task and/or responsibility.
#J-18808-Ljbffr