Freeman Mathis & Gary, LLP
Litigation Secretary – Freeman Mathis & Gary, LLP
Base pay range:
$36.14/hr – $50.50/hr
Freeman Mathis & Gary, LLP is a rapidly growing national litigation law firm in Seal Beach. We are seeking an enthusiastic litigation secretary to join our team. The ideal candidate fosters a teamwork mentality, has excellent communication skills, problem‑solving abilities, and is willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast‑paced environment.
Organized, timely, confidential, responsive (within 24 hours)
Essential Duties and Responsibilities
Draft and review legal correspondence, including thorough proofreading for errors in grammar, spelling, punctuation, and formatting.
Prepare and collect conflict of interest checks, open new files, and maintain client files.
Maintain attorneys’ calendars with hearing dates, filing deadlines, and other important dates.
Make client and client‑related appointments for attorneys as necessary.
Maintain a professional demeanor with all Firm’s clients, attorneys, staff, and vendors, responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine zest to be of service.
Familiar with state and U.S. Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings.
Organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software necessary to perform essential duties of the position.
Provide assistance to others within the firm when requested based on priorities of current work‑in‑hand, promoting teamwork and mutual cooperation among all staff members.
Qualifications and Experience
Minimum two years litigation secretarial experience.
Experience maintaining paperless files; iManage experience is a plus.
Knowledge of service deadlines for various litigation tasks, including familiarity with the California Code of Civil Procedure.
Must successfully pass a background and drug screen.
What We Offer
Competitive compensation.
Comprehensive benefits package, including medical, dental, and vision.
HSA and FSA plans available for employees and dependents.
Work‑life balance.
Generous PTO policy.
401(k) plan including a 3% Employer Safe Harbor contribution.
1.5% profit‑sharing contribution.
Firm‑paid life insurance and long‑term disability.
Employee Assistance Program.
Year‑end bonuses and referral fee programs.
Regular firm‑wide socials and events.
Positive firm culture.
We encourage referrals. Referrals increase your chances of interviewing at Freeman Mathis & Gary, LLP by 2x.
Get notified about new Legal Secretary jobs in
Seal Beach, CA .
EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.
Seniority Level Associate
Employment Type Full‑time
Job Function Legal Services
#J-18808-Ljbffr
$36.14/hr – $50.50/hr
Freeman Mathis & Gary, LLP is a rapidly growing national litigation law firm in Seal Beach. We are seeking an enthusiastic litigation secretary to join our team. The ideal candidate fosters a teamwork mentality, has excellent communication skills, problem‑solving abilities, and is willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast‑paced environment.
Organized, timely, confidential, responsive (within 24 hours)
Essential Duties and Responsibilities
Draft and review legal correspondence, including thorough proofreading for errors in grammar, spelling, punctuation, and formatting.
Prepare and collect conflict of interest checks, open new files, and maintain client files.
Maintain attorneys’ calendars with hearing dates, filing deadlines, and other important dates.
Make client and client‑related appointments for attorneys as necessary.
Maintain a professional demeanor with all Firm’s clients, attorneys, staff, and vendors, responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine zest to be of service.
Familiar with state and U.S. Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings.
Organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software necessary to perform essential duties of the position.
Provide assistance to others within the firm when requested based on priorities of current work‑in‑hand, promoting teamwork and mutual cooperation among all staff members.
Qualifications and Experience
Minimum two years litigation secretarial experience.
Experience maintaining paperless files; iManage experience is a plus.
Knowledge of service deadlines for various litigation tasks, including familiarity with the California Code of Civil Procedure.
Must successfully pass a background and drug screen.
What We Offer
Competitive compensation.
Comprehensive benefits package, including medical, dental, and vision.
HSA and FSA plans available for employees and dependents.
Work‑life balance.
Generous PTO policy.
401(k) plan including a 3% Employer Safe Harbor contribution.
1.5% profit‑sharing contribution.
Firm‑paid life insurance and long‑term disability.
Employee Assistance Program.
Year‑end bonuses and referral fee programs.
Regular firm‑wide socials and events.
Positive firm culture.
We encourage referrals. Referrals increase your chances of interviewing at Freeman Mathis & Gary, LLP by 2x.
Get notified about new Legal Secretary jobs in
Seal Beach, CA .
EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.
Seniority Level Associate
Employment Type Full‑time
Job Function Legal Services
#J-18808-Ljbffr