City of Savannah
Vehicle Maintenance Projects Coordinator - Fleet Services
City of Savannah, Savannah, Georgia, United States, 31441
It's a new season and time to walk through the door of opportunity to your dream job! Your opportunity to embrace a new beginning has just arrived! If you are seeking a rewarding career in a fast-paced work environment, career progression, an opportunity to learn from the best, and a career with a purpose, the City of Savannah Fleet Services Department is seeking a highly qualified, customer focused Vehicle Maintenance Project Coordinator to join our team!
The Vehicle Maintenance Project Coordinator plays a critical role in supporting the department’s fleet and facilities operations by coordinating contractor compliance, overseeing vehicle maintenance and repair activities, and managing special projects related to new vehicle specifications and facility improvements. This position serves as a key liaison between internal departments, vendors, and purchasing to ensure vehicles, fuel sites, and facilities are maintained efficiently, safely, and in accordance with City policies.
We offer great pay, excellent benefits to include medical, dental, and vision plans, life insurance, employee/spouse/child supplemental life insurance, short-term disability, tuition reimbursement, wellness programs, deferred compensation plan (457 B), pension plan, flexible spending account, home purchase assistance, employee referral program and 12paid holidays!
Responsibilities
Inputs new vehicle information into the fleet software system, including make, model, serial number, and assignment, in order to track vehicle cost and history; assists with vehicle titling, and notifies departments of new vehicle acquisitions, and ensures the return of old vehicles.
Checks in and evaluates all accident vehicles; obtains quotes from approved bodyshops; verifie sestimates to ensure all damages are covered; checks repairs for quality and completeness.
Maintains fuel sites; coordinates repairs and upgrades with vendors; performs monthly fuel inventory and fuel site downloads as needed.
Maintains facility maintenance; responsible for ensuring that all buildings and systems are functioning correctly and in good repair.
Assist in maintaining motorpool ;issues loaner vehicles; maintains paperwork and follows upon vehicle in the shop; contacts user department when vehicles are ready.
Obtains data and publishes monthly labor reports to determine the productivity of employees.
Oversees temodeling and other special improvement projects for the department, complies specifications and coordinates bidding process with purchasing; ensures job is completed in a satisfactorory manner.
Complies list of equipment for disposal; develops list of information for auction; coordinates with Surplus Inventory Technician.
Assist Maintenance Manager with outside repair tracking and billing.
Performs other related duties as assigned.
Education and Experience Bachelor's Degree in Business Administration, Public Administration, Fleet Management or Liberal Arts plus two (2) years of experience in contract compliance or budgetary/management analysis; or any equivalent combination of education, training, and experience.
Must possess and maintain a valid state driver's license with an acceptable driving history.
Work Location: 6900 Sallie Mood Drive
Work Hours: 7 am - 4 pm, Monday - Friday
Additional Requirements Background investigation, including supervised drug screen, post offer/pre-employment medical screen; andverification of education, certifications, and licenses required prior to employment.
Knowledge, Skills & Abilities
Knowledge of vehicle mechanical and body repair.
Knowledge of city purchasing policies.
Knowledge of vehicle specifications.
Skill in the use of computer hardware and software.
Skill in establishing priorities and organizing work.
Skill in public and interpersonal relations.
Skill in oral and written communication.
Minimum Standards SUPERVISORY CONTROLS: TheVehicleMaintenanceAdministratorassignsworkintermsofverygeneral instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES: Guidelines include city policies and procedures, contract requirements, and state regulations for vehicle tags and titles. These guidelines require judgment, selection, and interpretation in application.
COMPLEXITY: The work consists of varied project coordination duties.Developing specifications for diverse department needs contributes to the complexity of the work.
SCOPEANDEFFECT:Thepurposeofthispositionistocoordinatefleetoperationsprojectsandpurchases. Successful performance in this position results in the availability of safe and well maintained city vehicles.
PERSONALCONTACTS:Contactsaretypicallywithco-workers,othercitypersonnel,vendors,andmembersof the general public.
PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, provide services, resolve problems, and negotiate and settle matters.
PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table, or while intermittently sitting, standing, or stooping. The employee occasionally lifts light and heavy objects and distinguishes between shades of color.
WORKENVIRONMENT: The work is typically performed in an office or automotive shop. The employee maybe exposed to noise, dust, dirt, grease, machinery with moving parts, and irritating chemicals.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.
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The Vehicle Maintenance Project Coordinator plays a critical role in supporting the department’s fleet and facilities operations by coordinating contractor compliance, overseeing vehicle maintenance and repair activities, and managing special projects related to new vehicle specifications and facility improvements. This position serves as a key liaison between internal departments, vendors, and purchasing to ensure vehicles, fuel sites, and facilities are maintained efficiently, safely, and in accordance with City policies.
We offer great pay, excellent benefits to include medical, dental, and vision plans, life insurance, employee/spouse/child supplemental life insurance, short-term disability, tuition reimbursement, wellness programs, deferred compensation plan (457 B), pension plan, flexible spending account, home purchase assistance, employee referral program and 12paid holidays!
Responsibilities
Inputs new vehicle information into the fleet software system, including make, model, serial number, and assignment, in order to track vehicle cost and history; assists with vehicle titling, and notifies departments of new vehicle acquisitions, and ensures the return of old vehicles.
Checks in and evaluates all accident vehicles; obtains quotes from approved bodyshops; verifie sestimates to ensure all damages are covered; checks repairs for quality and completeness.
Maintains fuel sites; coordinates repairs and upgrades with vendors; performs monthly fuel inventory and fuel site downloads as needed.
Maintains facility maintenance; responsible for ensuring that all buildings and systems are functioning correctly and in good repair.
Assist in maintaining motorpool ;issues loaner vehicles; maintains paperwork and follows upon vehicle in the shop; contacts user department when vehicles are ready.
Obtains data and publishes monthly labor reports to determine the productivity of employees.
Oversees temodeling and other special improvement projects for the department, complies specifications and coordinates bidding process with purchasing; ensures job is completed in a satisfactorory manner.
Complies list of equipment for disposal; develops list of information for auction; coordinates with Surplus Inventory Technician.
Assist Maintenance Manager with outside repair tracking and billing.
Performs other related duties as assigned.
Education and Experience Bachelor's Degree in Business Administration, Public Administration, Fleet Management or Liberal Arts plus two (2) years of experience in contract compliance or budgetary/management analysis; or any equivalent combination of education, training, and experience.
Must possess and maintain a valid state driver's license with an acceptable driving history.
Work Location: 6900 Sallie Mood Drive
Work Hours: 7 am - 4 pm, Monday - Friday
Additional Requirements Background investigation, including supervised drug screen, post offer/pre-employment medical screen; andverification of education, certifications, and licenses required prior to employment.
Knowledge, Skills & Abilities
Knowledge of vehicle mechanical and body repair.
Knowledge of city purchasing policies.
Knowledge of vehicle specifications.
Skill in the use of computer hardware and software.
Skill in establishing priorities and organizing work.
Skill in public and interpersonal relations.
Skill in oral and written communication.
Minimum Standards SUPERVISORY CONTROLS: TheVehicleMaintenanceAdministratorassignsworkintermsofverygeneral instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES: Guidelines include city policies and procedures, contract requirements, and state regulations for vehicle tags and titles. These guidelines require judgment, selection, and interpretation in application.
COMPLEXITY: The work consists of varied project coordination duties.Developing specifications for diverse department needs contributes to the complexity of the work.
SCOPEANDEFFECT:Thepurposeofthispositionistocoordinatefleetoperationsprojectsandpurchases. Successful performance in this position results in the availability of safe and well maintained city vehicles.
PERSONALCONTACTS:Contactsaretypicallywithco-workers,othercitypersonnel,vendors,andmembersof the general public.
PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, provide services, resolve problems, and negotiate and settle matters.
PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table, or while intermittently sitting, standing, or stooping. The employee occasionally lifts light and heavy objects and distinguishes between shades of color.
WORKENVIRONMENT: The work is typically performed in an office or automotive shop. The employee maybe exposed to noise, dust, dirt, grease, machinery with moving parts, and irritating chemicals.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.
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