NYU Langone Hospitals
Administrative Assistant - Manhattan, Child + Adolescent Psychiatry
NYU Langone Hospitals, New York, New York, us, 10261
NYU Grossman School of Medicine is one of the nation’s top‑ranked medical schools. For 175 years the Grossman School has trained thousands of physicians and scientists who have helped shape medical history and enrich countless lives. An integral part of NYU Langone Health, the Grossman School is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health equity and inclusion are fundamental values. We to be a place where exceptionally talented faculty, staff, and students of all identities can thrive.
For more information, visit med.nyu.edu. Connect with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, and Instagram.
Position Summary Administrative Assistant – Manhattan, Child + Adolescent Psychiatry. The Administrative Assistant provides high‑level operational and administrative support to the Vice Chair, NYU Langone Clinical Services, Vice Chair, Research, and Vice Chair, Education in the Department of Child and Adolescent Psychiatry at NYU Langone Health (NYULH). Responsibilities include daily operations of the Vice Chairs (excluding patient care scheduling, research lab operations, teaching support, and personal matters). The role reports to the Department Administrator and works closely with the Chairs Office and senior administrative directors. The incumbent must demonstrate effective interpersonal skills, professional conduct, and exceptional comprehension of complexities related to the department’s leadership presentation and NYULH.
Job Responsibilities
Support schedules of the Vice Chairs, including calendar management, meeting scheduling, and proactive coordination and prioritization of meetings.
Support planning of mission‑wide or leadership cross‑mission (e.g., Clin‑Ed) meetings or celebration events; book and prepare meeting/event spaces, prepare agendas and materials, coordinate catering, and draft and circulate minutes.
Assist with material preparation (agendas, minutes, presentations, CV revisions, drafting letters of recommendation) in line with the Vice Chair role.
Arrange travel for conferences or engagements where the Vice Chairs attend in their capacity as departmental leaders.
Coordinate Vice Chair organizational membership and license renewals.
Track expenses and submit reimbursement requests for the Vice Chairs in line with NYULH expense policy and departmental priorities.
Coordinate effectively with the Chairs Office, Department Administrator, finance, HR, and senior administration, and NYULH offices as requested.
Assist in coordinating candidate interviews for open faculty positions for which Vice Chairs are recruiting, including developing and maintaining a tracker of resumes/interested candidates.
Develop standardized systems for efficient tracking and communication of activities and tasks.
Maintain records and prepare reports required by the department.
Perform other duties and special projects as assigned.
Minimum Qualifications Associate’s degree in a related field. Minimum of three years of related experience in an administrative support role or equivalent combination of education and experience. Proficient in Microsoft Office Word, Excel, and Access. Ability to develop moderately sophisticated spreadsheets, set up routine computer procedures, and resolve simple software/hardware problems. Effective oral, written, interpersonal, and customer service skills. Ability to proofread documents and write clear, concise first drafts. Typing speed of at least 50 words per minute. Ability to multi‑task while paying attention to detail. Ability to exercise administrative judgment and assume responsibility for decisions, consequences, and results.
Preferred Qualifications Minimum of 23 years of administrative support experience, preferably in an academic medical center, healthcare environment, or research/education setting. Bachelor’s degree and experience supporting senior leadership is strongly preferred.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. We are an institution you can be proud of, where you’ll feel good about devoting your time and talents. We support our workforce with a comprehensive benefits and wellness package, inclusive financial security benefits, generous time‑off, employee resources groups, holistic wellness programs, and more.
NYU Grossman School of Medicine is an equal opportunity employer and is committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. Applications must be completed online.
NYU Langone Health provides a salary range to comply with New York state law on Salary Transparency in Job Advertisements. The salary range for this role is $51,243.96 to $88,396.61 annually. Actual salaries depend on experience, specialty, education, and hospital need. The range does not include bonuses, incentive pay, differential pay, or other compensation or benefits.
To view the Pay Transparency Notice, please click here.
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For more information, visit med.nyu.edu. Connect with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, and Instagram.
Position Summary Administrative Assistant – Manhattan, Child + Adolescent Psychiatry. The Administrative Assistant provides high‑level operational and administrative support to the Vice Chair, NYU Langone Clinical Services, Vice Chair, Research, and Vice Chair, Education in the Department of Child and Adolescent Psychiatry at NYU Langone Health (NYULH). Responsibilities include daily operations of the Vice Chairs (excluding patient care scheduling, research lab operations, teaching support, and personal matters). The role reports to the Department Administrator and works closely with the Chairs Office and senior administrative directors. The incumbent must demonstrate effective interpersonal skills, professional conduct, and exceptional comprehension of complexities related to the department’s leadership presentation and NYULH.
Job Responsibilities
Support schedules of the Vice Chairs, including calendar management, meeting scheduling, and proactive coordination and prioritization of meetings.
Support planning of mission‑wide or leadership cross‑mission (e.g., Clin‑Ed) meetings or celebration events; book and prepare meeting/event spaces, prepare agendas and materials, coordinate catering, and draft and circulate minutes.
Assist with material preparation (agendas, minutes, presentations, CV revisions, drafting letters of recommendation) in line with the Vice Chair role.
Arrange travel for conferences or engagements where the Vice Chairs attend in their capacity as departmental leaders.
Coordinate Vice Chair organizational membership and license renewals.
Track expenses and submit reimbursement requests for the Vice Chairs in line with NYULH expense policy and departmental priorities.
Coordinate effectively with the Chairs Office, Department Administrator, finance, HR, and senior administration, and NYULH offices as requested.
Assist in coordinating candidate interviews for open faculty positions for which Vice Chairs are recruiting, including developing and maintaining a tracker of resumes/interested candidates.
Develop standardized systems for efficient tracking and communication of activities and tasks.
Maintain records and prepare reports required by the department.
Perform other duties and special projects as assigned.
Minimum Qualifications Associate’s degree in a related field. Minimum of three years of related experience in an administrative support role or equivalent combination of education and experience. Proficient in Microsoft Office Word, Excel, and Access. Ability to develop moderately sophisticated spreadsheets, set up routine computer procedures, and resolve simple software/hardware problems. Effective oral, written, interpersonal, and customer service skills. Ability to proofread documents and write clear, concise first drafts. Typing speed of at least 50 words per minute. Ability to multi‑task while paying attention to detail. Ability to exercise administrative judgment and assume responsibility for decisions, consequences, and results.
Preferred Qualifications Minimum of 23 years of administrative support experience, preferably in an academic medical center, healthcare environment, or research/education setting. Bachelor’s degree and experience supporting senior leadership is strongly preferred.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. We are an institution you can be proud of, where you’ll feel good about devoting your time and talents. We support our workforce with a comprehensive benefits and wellness package, inclusive financial security benefits, generous time‑off, employee resources groups, holistic wellness programs, and more.
NYU Grossman School of Medicine is an equal opportunity employer and is committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. Applications must be completed online.
NYU Langone Health provides a salary range to comply with New York state law on Salary Transparency in Job Advertisements. The salary range for this role is $51,243.96 to $88,396.61 annually. Actual salaries depend on experience, specialty, education, and hospital need. The range does not include bonuses, incentive pay, differential pay, or other compensation or benefits.
To view the Pay Transparency Notice, please click here.
#J-18808-Ljbffr