University of Illinois Urbana-Champaign
Accounting Officer, HDFS
University of Illinois Urbana-Champaign, Urbana, Illinois, us, 61803
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Accounting Officer, HDFS
role at
University of Illinois Urbana-Champaign
Department of Human Development and Family Studies
College of Agricultural, Consumer and Environmental Sciences
University of Illinois at Urbana-Champaign
WE TRANSFORM LIVES. Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.
Be a part of our story.
Job Summary To provide highly complex financial and business office support services for the department.
Primary purchasing contact for the department. Independently processing purchasing requests for faculty and staff under the general supervision of the Assistant Head. Serves as the main resource for staff, faculty, and vendors with questions regarding the purchasing process. Maintains a vivid awareness of university and departmental processes, requirements, and regulations regarding the University purchasing guidelines and processes.
Independently reviews requests and answers questions for payments (invoices, departmental purchase orders, P-card transactions), verifying information is complete and ensuring funds are available. Based on knowledge and independent judgment, processes payments through the Emburse Enterprise payment system, as well as providing assistance with Emburse Enterprise questions for departmental faculty and staff. These are complex tasks that involve numerous accounts (cfops) funded from many different funding sources with different policies and procedures. Independently coding transactions, which requires extensive knowledge of the university system, as well as the ability to provide a resource to others on the coding requirements. Monitors the process through completion through the university system, to ensure the timely execution of payment. This responsibility often requires communicating with various university central units to resolve inquiries, and to ensure that proper processing is implemented, as well as ensuring payment is expedited promptly.
Determines appropriateness of transactions of the University Tcard, independently processing these transactions for faculty and staff when requested. Reconciles the T-card transaction in the Emburse Enterprise system. This responsibility requires an extensive knowledge of the University policy regarding the Tcard and allowable expenditures.
Emburse Enterprise Account Reviewer. This important responsibility reviews each Emburse transaction submitted on an HDFS cfop. The cfop is checked for accuracy and available funding, as well as appropriateness on the cfop. Each Emburse transaction is also checked for accuracy, ensuring all required documentation is included. Financial.
Prepares monthly spreadsheets for the Director of the Child Development Laboratory of the account status of the program. This task requires attention to detail and the ability to understand when an issue arises with an account that can be discussed with the Assistant Head.
Reconciles and audits the Child Development Laboratory’s Accounts Receivable transactions monthly. This task is a double-checking process for the childcare tuition billings entered into Banner Accounts Receivable to the program’s Procare System. This requires attention to detail. If a discrepancy is found, the individual works with the Assistant Head and Assistant Director of the CDL to make an adjustment.
Oversees departmental grant (SPA and Ag Experiment Station) accounts. Works with the faculty to understand budgets, activity, and allowable expenditures. This task requires a strong understanding of the Banner system as well as Eddie.
Prepares journal voucher transactions for departmental accounts in the University Banner financial system as the need arises. This important responsibility requires a strong knowledge of the University accounts (active dates, allowable expenditures), as well as the timing of such transfers, to ensure the transaction is allowable and appropriate.
Oversees and audits the departmental program advance accounts to ensure deadlines are met and to ensure compliance with university policy. Submits requests for program advances for faculty through the Emburse Enterprise system, processes replenishments when requested, and closing the advances. Requires a strong understanding of the University policy regarding confidential program advance studies, as well as the process in Emburse. The proper timing of closing these advances is important, as there could be financial taxation implications for the faculty with the active advance.
Prepares departmental gifts received forms to the campus Foundation, and departmental deposits to University Bursar’s Office on a timely basis, following policies and procedures established by campus for each type of deposit, and to ensure safety of university assets. Works directly with the departmental subunits (Child Development Lab, TAP, INI) on coordinating the tuition deposits, ensuring the timing of the payment and the deposit taken to the University Bursars is within the university policy. Works directly with the subunits on any questions regarding deposits if requested.
Prepares reports for the Assistant Head when requested. This task requires a strong understanding of the Banner financial system and the ability to work proficiently in Excel. Account Reconciliation.
Departmental P-card reconciler for the University P-card (MasterCard) program. Determines appropriateness of expenditures charged to departmental P-cards. Assists with questions regarding university policy on P-card usage to faculty and staff.
Responsible for departmental account reconciliation process using the EDDIE system. Ensures all account statements and documentation are printed, maintained, reviewed, and reconciled appropriately each month. Works with the faculty and staff on questions regarding the college’s statement account management (My.ACES) and B4 systems. During reconciliation process, identifies rogue and inaccurate cfops and transactions, processes correcting entries, with communication of the Assistant Head. Records Management, Facilities Liaison, Inventory, and Other duties as assigned.
Maintains departmental master file system.
Maintains the departmental key system. Requires Excel skills, as well as good organization skills.
Maintains copier maintenance agreements, ensuring annual renewals are implemented accurately and in a timely fashion.
Facilities and Services (F&S) liaison, responsible for submitting and coordinating facility requests, determining appropriate AIM # to use for the service, as well as reconciling F&S charges to the monthly billings. This requires a strong knowledge of the cfops (AIM #’s) for the department, various buildings, and the allowable costs for the different cfops. Responsible for identifying and correcting any discrepancies. Coordinates F&S requests for the department, overseeing the requests to ensure completion.
Responsible for maintaining the departmental inventory, including updates to the University’s FABWEB system. Maintains the departmental off-campus equipment requests, ensuring documentation is obtained annually, as well as the daily equipment checkout within the department. Requires a strong understanding of the University policy on equipment, as well as the ability to oversee the department/university assets. Assists with the biennial campus inventory for the unit, reporting changes and updates to campus.
Minimum Qualifications
High school diploma or equivalent.
Any one or combination totaling two (2) years (24 months) from the categories below:
Course work in accounting, as measured by the following conversion table or its proportional equivalent:
9 semester hours equals two (2) years (24 months)
Course work in any discipline as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Associate's Degree (60 semester hours) equals eighteen (18) months
90 semester hours equals two (2) years (24 months)
Work experience in bookkeeping, office support, or closely related experience.
Knowledge, Skills And Abilities
Ability to appropriately set work priorities and establish positive relationships with faculty, students, and staff. Strong understanding of the University policies and procedures that relate to accounting and purchasing, and the willingness to learn those that are new. Proficiency within the Banner financial system, Ibuy, and Emburse Enterprise systems.
Appointment Information This is a 100% full-time Civil Service 3852 - Accounting Officer position, appointed on a 12-month basis. The expected start date is as soon as possible after this posting closes. Sponsorship for work authorization is not available for this position. The collective bargaining agreement sets a wage of $44,828.68. Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for the position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment. Work for this position will be expected to work at the University of Illinois Urbana-Champaign campus on a full-time basis per the University's Workplace Flexibility Policy.
Application Procedures & Deadline Information Applications must be received by
6:00 pm (Central Time) on January 16, 2026 . Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Darcy Meents at eichel@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
Requisition ID : 1034240
Job Category : Administrative Support
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Higher Education
Champaign, IL $85,000.00-$100,000.00 3 weeks ago
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.
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Accounting Officer, HDFS
role at
University of Illinois Urbana-Champaign
Department of Human Development and Family Studies
College of Agricultural, Consumer and Environmental Sciences
University of Illinois at Urbana-Champaign
WE TRANSFORM LIVES. Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.
Be a part of our story.
Job Summary To provide highly complex financial and business office support services for the department.
Primary purchasing contact for the department. Independently processing purchasing requests for faculty and staff under the general supervision of the Assistant Head. Serves as the main resource for staff, faculty, and vendors with questions regarding the purchasing process. Maintains a vivid awareness of university and departmental processes, requirements, and regulations regarding the University purchasing guidelines and processes.
Independently reviews requests and answers questions for payments (invoices, departmental purchase orders, P-card transactions), verifying information is complete and ensuring funds are available. Based on knowledge and independent judgment, processes payments through the Emburse Enterprise payment system, as well as providing assistance with Emburse Enterprise questions for departmental faculty and staff. These are complex tasks that involve numerous accounts (cfops) funded from many different funding sources with different policies and procedures. Independently coding transactions, which requires extensive knowledge of the university system, as well as the ability to provide a resource to others on the coding requirements. Monitors the process through completion through the university system, to ensure the timely execution of payment. This responsibility often requires communicating with various university central units to resolve inquiries, and to ensure that proper processing is implemented, as well as ensuring payment is expedited promptly.
Determines appropriateness of transactions of the University Tcard, independently processing these transactions for faculty and staff when requested. Reconciles the T-card transaction in the Emburse Enterprise system. This responsibility requires an extensive knowledge of the University policy regarding the Tcard and allowable expenditures.
Emburse Enterprise Account Reviewer. This important responsibility reviews each Emburse transaction submitted on an HDFS cfop. The cfop is checked for accuracy and available funding, as well as appropriateness on the cfop. Each Emburse transaction is also checked for accuracy, ensuring all required documentation is included. Financial.
Prepares monthly spreadsheets for the Director of the Child Development Laboratory of the account status of the program. This task requires attention to detail and the ability to understand when an issue arises with an account that can be discussed with the Assistant Head.
Reconciles and audits the Child Development Laboratory’s Accounts Receivable transactions monthly. This task is a double-checking process for the childcare tuition billings entered into Banner Accounts Receivable to the program’s Procare System. This requires attention to detail. If a discrepancy is found, the individual works with the Assistant Head and Assistant Director of the CDL to make an adjustment.
Oversees departmental grant (SPA and Ag Experiment Station) accounts. Works with the faculty to understand budgets, activity, and allowable expenditures. This task requires a strong understanding of the Banner system as well as Eddie.
Prepares journal voucher transactions for departmental accounts in the University Banner financial system as the need arises. This important responsibility requires a strong knowledge of the University accounts (active dates, allowable expenditures), as well as the timing of such transfers, to ensure the transaction is allowable and appropriate.
Oversees and audits the departmental program advance accounts to ensure deadlines are met and to ensure compliance with university policy. Submits requests for program advances for faculty through the Emburse Enterprise system, processes replenishments when requested, and closing the advances. Requires a strong understanding of the University policy regarding confidential program advance studies, as well as the process in Emburse. The proper timing of closing these advances is important, as there could be financial taxation implications for the faculty with the active advance.
Prepares departmental gifts received forms to the campus Foundation, and departmental deposits to University Bursar’s Office on a timely basis, following policies and procedures established by campus for each type of deposit, and to ensure safety of university assets. Works directly with the departmental subunits (Child Development Lab, TAP, INI) on coordinating the tuition deposits, ensuring the timing of the payment and the deposit taken to the University Bursars is within the university policy. Works directly with the subunits on any questions regarding deposits if requested.
Prepares reports for the Assistant Head when requested. This task requires a strong understanding of the Banner financial system and the ability to work proficiently in Excel. Account Reconciliation.
Departmental P-card reconciler for the University P-card (MasterCard) program. Determines appropriateness of expenditures charged to departmental P-cards. Assists with questions regarding university policy on P-card usage to faculty and staff.
Responsible for departmental account reconciliation process using the EDDIE system. Ensures all account statements and documentation are printed, maintained, reviewed, and reconciled appropriately each month. Works with the faculty and staff on questions regarding the college’s statement account management (My.ACES) and B4 systems. During reconciliation process, identifies rogue and inaccurate cfops and transactions, processes correcting entries, with communication of the Assistant Head. Records Management, Facilities Liaison, Inventory, and Other duties as assigned.
Maintains departmental master file system.
Maintains the departmental key system. Requires Excel skills, as well as good organization skills.
Maintains copier maintenance agreements, ensuring annual renewals are implemented accurately and in a timely fashion.
Facilities and Services (F&S) liaison, responsible for submitting and coordinating facility requests, determining appropriate AIM # to use for the service, as well as reconciling F&S charges to the monthly billings. This requires a strong knowledge of the cfops (AIM #’s) for the department, various buildings, and the allowable costs for the different cfops. Responsible for identifying and correcting any discrepancies. Coordinates F&S requests for the department, overseeing the requests to ensure completion.
Responsible for maintaining the departmental inventory, including updates to the University’s FABWEB system. Maintains the departmental off-campus equipment requests, ensuring documentation is obtained annually, as well as the daily equipment checkout within the department. Requires a strong understanding of the University policy on equipment, as well as the ability to oversee the department/university assets. Assists with the biennial campus inventory for the unit, reporting changes and updates to campus.
Minimum Qualifications
High school diploma or equivalent.
Any one or combination totaling two (2) years (24 months) from the categories below:
Course work in accounting, as measured by the following conversion table or its proportional equivalent:
9 semester hours equals two (2) years (24 months)
Course work in any discipline as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Associate's Degree (60 semester hours) equals eighteen (18) months
90 semester hours equals two (2) years (24 months)
Work experience in bookkeeping, office support, or closely related experience.
Knowledge, Skills And Abilities
Ability to appropriately set work priorities and establish positive relationships with faculty, students, and staff. Strong understanding of the University policies and procedures that relate to accounting and purchasing, and the willingness to learn those that are new. Proficiency within the Banner financial system, Ibuy, and Emburse Enterprise systems.
Appointment Information This is a 100% full-time Civil Service 3852 - Accounting Officer position, appointed on a 12-month basis. The expected start date is as soon as possible after this posting closes. Sponsorship for work authorization is not available for this position. The collective bargaining agreement sets a wage of $44,828.68. Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for the position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment. Work for this position will be expected to work at the University of Illinois Urbana-Champaign campus on a full-time basis per the University's Workplace Flexibility Policy.
Application Procedures & Deadline Information Applications must be received by
6:00 pm (Central Time) on January 16, 2026 . Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Darcy Meents at eichel@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
Requisition ID : 1034240
Job Category : Administrative Support
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Higher Education
Champaign, IL $85,000.00-$100,000.00 3 weeks ago
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.
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