City of St Joseph
Executive Assistant to the City Manager
City of St Joseph, Berkley, Michigan, United States, 48072
Responsibilities
Facilitate project management for City Manager led special projects, initiatives, and events. Track and follow up on assignments, requests, and Council directives to ensure timely completion.
Provide administrative and operational support to the City Manager, City Council, and departmental personnel including coordinating travel, training, special events, and other reservations.
Prepare and present information at public meetings, including occasional evening meetings.
Maintain organized electronic and physical filing systems in accordance with records retention requirements. Properly handle highly sensitive and confidential information.
Draft, edit, and proofread correspondence, reports, presentations, and official documents as directed by the City Manager.
Assist with budget preparation and strategic planning activities as assigned. Process invoices & insurance claims.
Provide customer service to the public by answering phones, providing general information and directing calls/visitors to the appropriate party. Resolve complaints from the public, staff, and elected officials.
Other duties as assigned.
Qualifications
Bachelor’s degree in a related field or equivalent experience. Enrollment in a related graduate program a plus.
Must possess a high school diploma or equivalent (G.E.D) and be at least 18 years of age at the time of application.
Customer service or administrative support experience, preferably in a municipal or public-sector environment.
Considerable knowledge and expertise in the use of personal computers, including word processing, database, and spreadsheet software. Experience using BS&A software preferred.
Able to establish effective work relationships and use good judgment, initiative, and resourcefulness when dealing with the public, business, and community interests, elected officials, other employees, and professional contacts.
Strong, clear communication, customer service and interpersonal skills. Ability to communicate with the public and all levels of the organization.
Excellent time management, prioritization, and ability to meet deadlines. Demonstrates a sense of urgency.
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Facilitate project management for City Manager led special projects, initiatives, and events. Track and follow up on assignments, requests, and Council directives to ensure timely completion.
Provide administrative and operational support to the City Manager, City Council, and departmental personnel including coordinating travel, training, special events, and other reservations.
Prepare and present information at public meetings, including occasional evening meetings.
Maintain organized electronic and physical filing systems in accordance with records retention requirements. Properly handle highly sensitive and confidential information.
Draft, edit, and proofread correspondence, reports, presentations, and official documents as directed by the City Manager.
Assist with budget preparation and strategic planning activities as assigned. Process invoices & insurance claims.
Provide customer service to the public by answering phones, providing general information and directing calls/visitors to the appropriate party. Resolve complaints from the public, staff, and elected officials.
Other duties as assigned.
Qualifications
Bachelor’s degree in a related field or equivalent experience. Enrollment in a related graduate program a plus.
Must possess a high school diploma or equivalent (G.E.D) and be at least 18 years of age at the time of application.
Customer service or administrative support experience, preferably in a municipal or public-sector environment.
Considerable knowledge and expertise in the use of personal computers, including word processing, database, and spreadsheet software. Experience using BS&A software preferred.
Able to establish effective work relationships and use good judgment, initiative, and resourcefulness when dealing with the public, business, and community interests, elected officials, other employees, and professional contacts.
Strong, clear communication, customer service and interpersonal skills. Ability to communicate with the public and all levels of the organization.
Excellent time management, prioritization, and ability to meet deadlines. Demonstrates a sense of urgency.
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