American Airlines
Executive Assistant, VP Global People Support
American Airlines, Dallas, Texas, United States, 75215
Executive Assistant, VP Global People Support
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Executive Assistant, VP Global People Support
role at
American Airlines
Executive Assistant, VP Global People Support Intro
Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!
Why you'll love this job
This Executive Assistant, VP provides high-level administrative support to Vice Presidents by managing complex calendars, coordinating meetings and events, and handling domestic and international travel logistics with foresight and efficiency. It requires strong communication skills, attention to detail, and the ability to interact professionally across all levels while maintaining confidentiality and managing operational tasks such as expense reports, correspondence, and departmental needs.
What You'll Do
As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.
As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.
Manage Vice Presidents’ calendars to allow for participation in key meetings and time for individual work
Plan and prepare meetings and events (logistics, documents, presentations, catering, etc.) for executives’ departments
Responsible for booking travel (domestic and international), as well as hotel accommodations, transportation, and itinerary creation with ability to anticipate travel needs, mitigate issues, and collaborate with appropriate resources to resolve in a timely manner
Interacts professionally with all levels of management, external business partners, and community leaders
Compose correspondence, prepare presentations, reports, and other ad hoc materials with attention to detail and accuracy
Responds to inquiries, requests, and complaints within limits of authority
Protects the integrity of confidential information for all matters
Manage time and attendance, expense reports, invoices, and ordering of supplies
All you'll need for success
Minimum Qualifications- Education & Prior Job Experience
High school diploma or GED equivalency
0-2 years work experience in a prior executive assistant or office management position or 3+ years of AA experience
Preferred Qualifications- Education & Prior Job Experience
Bachelor's degree in a relevant field
5+ years work experience in a prior executive assistant or office management position
Skills, Licenses & Certifications
Excellent working knowledge of Microsoft software to include Word, Excel, PowerPoint, Outlook, and Teams
Must be self-motivated with strong organizational skills, ability to prioritize conflicting needs and requests, and meet deadlines
Demonstrates excellent analytical and problem-solving skills
Exhibits high emotional intelligence
Can perform in a fast-paced environment, manage multiple tasks simultaneously, work extended hours as needed, and function as an integral part of a team with minimal supervision
Familiarity with Workbrain, Coupa, Concur, and proprietary software
What You'll Get
Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more.
Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need.
401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more
Feel free to be yourself at American
From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.
Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life’s journey? Feel free to be yourself at American.
Seniority level
Not Applicable
Employment type
Full-time
Job function
Administrative
Industries: Airlines and Aviation, Aviation and Aerospace Component Manufacturing, and Consumer Services
Referrals increase your chances of interviewing at American Airlines by 2x
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Executive Assistant, VP Global People Support
role at
American Airlines
Executive Assistant, VP Global People Support Intro
Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!
Why you'll love this job
This Executive Assistant, VP provides high-level administrative support to Vice Presidents by managing complex calendars, coordinating meetings and events, and handling domestic and international travel logistics with foresight and efficiency. It requires strong communication skills, attention to detail, and the ability to interact professionally across all levels while maintaining confidentiality and managing operational tasks such as expense reports, correspondence, and departmental needs.
What You'll Do
As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.
As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.
Manage Vice Presidents’ calendars to allow for participation in key meetings and time for individual work
Plan and prepare meetings and events (logistics, documents, presentations, catering, etc.) for executives’ departments
Responsible for booking travel (domestic and international), as well as hotel accommodations, transportation, and itinerary creation with ability to anticipate travel needs, mitigate issues, and collaborate with appropriate resources to resolve in a timely manner
Interacts professionally with all levels of management, external business partners, and community leaders
Compose correspondence, prepare presentations, reports, and other ad hoc materials with attention to detail and accuracy
Responds to inquiries, requests, and complaints within limits of authority
Protects the integrity of confidential information for all matters
Manage time and attendance, expense reports, invoices, and ordering of supplies
All you'll need for success
Minimum Qualifications- Education & Prior Job Experience
High school diploma or GED equivalency
0-2 years work experience in a prior executive assistant or office management position or 3+ years of AA experience
Preferred Qualifications- Education & Prior Job Experience
Bachelor's degree in a relevant field
5+ years work experience in a prior executive assistant or office management position
Skills, Licenses & Certifications
Excellent working knowledge of Microsoft software to include Word, Excel, PowerPoint, Outlook, and Teams
Must be self-motivated with strong organizational skills, ability to prioritize conflicting needs and requests, and meet deadlines
Demonstrates excellent analytical and problem-solving skills
Exhibits high emotional intelligence
Can perform in a fast-paced environment, manage multiple tasks simultaneously, work extended hours as needed, and function as an integral part of a team with minimal supervision
Familiarity with Workbrain, Coupa, Concur, and proprietary software
What You'll Get
Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more.
Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need.
401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more
Feel free to be yourself at American
From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.
Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life’s journey? Feel free to be yourself at American.
Seniority level
Not Applicable
Employment type
Full-time
Job function
Administrative
Industries: Airlines and Aviation, Aviation and Aerospace Component Manufacturing, and Consumer Services
Referrals increase your chances of interviewing at American Airlines by 2x
Sign in to set job alerts for “Executive Assistant” roles. Dallas, TX $61,200.00-$101,800.00 21 hours ago
Plano, TX $60,000.00-$80,000.00 4 days ago
Dallas, TX $100,000.00-$110,000.00 1 month ago
Executive Assistant, Office of the Founder Dallas, TX $75,000.00-$100,000.00 2 weeks ago
Dallas, TX $70,000.00-$90,000.00 2 weeks ago
Executive Assistant, SVP Talent & Culture Dallas, TX $100,000.00-$120,000.00 3 days ago
Dallas, TX $75,000.00-$85,000.00 4 days ago
Dallas, TX $85,000.00-$120,000.00 2 weeks ago
Executive Assistant to Chief Executive Officer We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr