Vinmar International
Get AI-powered advice on this job and more exclusive features.
As an Executive Assistant at Vinmar International, you will play a pivotal role in ensuring smooth office operations and providing support to our leadership team. Your responsibilities will include a wide range of administrative tasks, from managing schedules to assisting with travel arrangements. This is an excellent opportunity for a detail-oriented and proactive individual who thrives in a dynamic environment.
Key Responsibilities
Provide administrative support to senior management, including calendar management, meeting scheduling, and correspondence handling
Assist with the preparation and processing of expense reports and financial documentation
Maintain filing systems and documentation, ensuring all information is organized and easily accessible
Act as the point of contact for incoming communications, handling phone calls and inquiries professionally
Coordinate and arrange travel itineraries, accommodations, and logistics for staff and visitors
Manage office supplies and inventory, ensuring that the office is well-stocked and organized
Support internal and external meetings, preparing materials, and ensuring meeting rooms are ready
Contribute to team projects and initiatives as needed
Requirements
Proven experience as an administrative assistant or similar role, preferably in a corporate environment
Excellent organizational skills and attention to detail
Strong verbal and written communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to prioritize tasks and manage time effectively
Demonstrated ability to handle confidential information with integrity
Experience with travel arrangements and expense reporting is a plus
Strong interpersonal skills and a collaborative team spirit
Seniority Level
Mid-Senior level
Employment Type
Full-time
Job Function
Administrative
Industries
IT Services and IT Consulting
Referrals increase your chances of interviewing at Vinmar International by 2x
Get notified about new Executive Assistant jobs in Houston, TX.
#J-18808-Ljbffr
As an Executive Assistant at Vinmar International, you will play a pivotal role in ensuring smooth office operations and providing support to our leadership team. Your responsibilities will include a wide range of administrative tasks, from managing schedules to assisting with travel arrangements. This is an excellent opportunity for a detail-oriented and proactive individual who thrives in a dynamic environment.
Key Responsibilities
Provide administrative support to senior management, including calendar management, meeting scheduling, and correspondence handling
Assist with the preparation and processing of expense reports and financial documentation
Maintain filing systems and documentation, ensuring all information is organized and easily accessible
Act as the point of contact for incoming communications, handling phone calls and inquiries professionally
Coordinate and arrange travel itineraries, accommodations, and logistics for staff and visitors
Manage office supplies and inventory, ensuring that the office is well-stocked and organized
Support internal and external meetings, preparing materials, and ensuring meeting rooms are ready
Contribute to team projects and initiatives as needed
Requirements
Proven experience as an administrative assistant or similar role, preferably in a corporate environment
Excellent organizational skills and attention to detail
Strong verbal and written communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to prioritize tasks and manage time effectively
Demonstrated ability to handle confidential information with integrity
Experience with travel arrangements and expense reporting is a plus
Strong interpersonal skills and a collaborative team spirit
Seniority Level
Mid-Senior level
Employment Type
Full-time
Job Function
Administrative
Industries
IT Services and IT Consulting
Referrals increase your chances of interviewing at Vinmar International by 2x
Get notified about new Executive Assistant jobs in Houston, TX.
#J-18808-Ljbffr