The New York Academy of Medicine
Senior Manager, Executive Operations Office of the President
The New York Academy of Medicine, New York, New York, us, 10261
Senior Manager, Executive Operations – Office of the President
Pay Range:
$100,000.00/yr – $115,000.00/yr
About The New York Academy of Medicine:
For over 178 years, NYAM has been a driving force for progress, helping transform the landscape of health through independent thinking, rigorous research, and dynamic collaboration. Our mission reaches beyond the boundaries of conventional institutions; we champion a future where every person—no matter their background or circumstance—has what they need to live a healthier, longer life.
The Senior Manager, President and Trustee Affairs ensures the smooth and efficient operation of the Office of the President and serves as the primary liaison to the Board of Trustees. This position supports the President in carrying out executive, administrative, and governance responsibilities, providing exceptional coordination, communication, and organizational management.
Key Responsibilities:
Oversee daily operations of the Office of the President, ensuring efficient coordination and communication across departments.
Supervise and mentor a part‑time administrative assistant handling scheduling, travel, and day‑to‑day logistics.
Develop and maintain systems to track priorities, follow‑up items, and deliverables across teams.
Prepare, edit, and manage high‑level correspondence, briefings, reports, and presentations on behalf of the President.
Handle confidential and sensitive information with discretion and professionalism.
Serve as the primary staff liaison to the Board of Trustees, coordinating communications and ensuring timely information flow.
Plan and manage all Board and committee meetings, including scheduling, agenda preparation, materials production, and minute‑taking.
Maintain accurate governance records, Board rosters, and annual meeting calendars.
Support trustee engagement, onboarding, and communications, in alignment with best governance practices.
Partner with the President and Board Chair on logistics, compliance, and documentation related to governance functions.
Coordinate the logistical and communication needs between the President’s Office and NYAM departments to ensure collaboration and alignment.
Support internal planning, meeting preparation, and information flow among departments to facilitate execution of organizational priorities.
Anticipate scheduling and coordination needs tied to organization‑wide initiatives, leadership meetings, or Board‑related activities.
Track and follow up on action items requiring cross‑departmental participation or input.
Serve as a consistent point of contact to ensure clarity, preparedness, and responsiveness in the President’s engagements.
Maintain professional, responsive communications with trustees, staff, and external partners on behalf of the President’s Office.
Draft executive‑level communications, reports, and acknowledgments that reflect NYAM’s tone and mission.
Ensure quality and consistency of materials produced by the Office of the President.
Manage the President’s Office budget, including expense reporting, procurement, and other relationships.
Maintain organized filing systems for the President’s Office and Board materials.
Coordinate event logistics and on‑site support for meetings and special engagements hosted by the President.
Qualifications:
Minimum of 7–10 years of progressively responsible experience supporting senior executives, ideally in nonprofit, academic, or philanthropic organizations.
Experience managing staff or administrative operations.
Experience managing Board relations and knowledge of best practices in nonprofit governance.
Strong understanding of nonprofit governance and executive‑level communications.
Outstanding organizational and project management skills; meticulous attention to detail.
Excellent writing, editing, and interpersonal communication skills.
Ability to handle confidential information with discretion and sound judgment.
Proficiency in Microsoft 365, Teams, Zoom, and board management systems, and ability to integrate AI‑based tools effectively and appropriately to ensure confidentiality and effective operations.
Strong interpersonal and diplomacy skills and the ability to foster collaboration across teams.
Demonstrated professionalism, integrity, initiative, and reliability.
This position is based in New York City. Staff work in a hybrid environment with some flexibility, pending the needs of the department. The current expectation of this position is a minimum of three days a week on‑site, in addition to staff or organizational events.
NYAM is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status. NYAM is an affirmative action employer. As an organization whose primary focus is health equity, NYAM is committed to creating a diverse and inclusive environment for all employees.
NYAM offers competitive benefits, generous paid time off and holidays, professional development opportunities, and a flexible work environment.
Salary range for this position is $100,000 to $115,000 commensurate with experience.
To apply, please send your resume and cover letter to
OfficeManager@nyam.org .
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Project Management and Other
Public Health
#J-18808-Ljbffr
$100,000.00/yr – $115,000.00/yr
About The New York Academy of Medicine:
For over 178 years, NYAM has been a driving force for progress, helping transform the landscape of health through independent thinking, rigorous research, and dynamic collaboration. Our mission reaches beyond the boundaries of conventional institutions; we champion a future where every person—no matter their background or circumstance—has what they need to live a healthier, longer life.
The Senior Manager, President and Trustee Affairs ensures the smooth and efficient operation of the Office of the President and serves as the primary liaison to the Board of Trustees. This position supports the President in carrying out executive, administrative, and governance responsibilities, providing exceptional coordination, communication, and organizational management.
Key Responsibilities:
Oversee daily operations of the Office of the President, ensuring efficient coordination and communication across departments.
Supervise and mentor a part‑time administrative assistant handling scheduling, travel, and day‑to‑day logistics.
Develop and maintain systems to track priorities, follow‑up items, and deliverables across teams.
Prepare, edit, and manage high‑level correspondence, briefings, reports, and presentations on behalf of the President.
Handle confidential and sensitive information with discretion and professionalism.
Serve as the primary staff liaison to the Board of Trustees, coordinating communications and ensuring timely information flow.
Plan and manage all Board and committee meetings, including scheduling, agenda preparation, materials production, and minute‑taking.
Maintain accurate governance records, Board rosters, and annual meeting calendars.
Support trustee engagement, onboarding, and communications, in alignment with best governance practices.
Partner with the President and Board Chair on logistics, compliance, and documentation related to governance functions.
Coordinate the logistical and communication needs between the President’s Office and NYAM departments to ensure collaboration and alignment.
Support internal planning, meeting preparation, and information flow among departments to facilitate execution of organizational priorities.
Anticipate scheduling and coordination needs tied to organization‑wide initiatives, leadership meetings, or Board‑related activities.
Track and follow up on action items requiring cross‑departmental participation or input.
Serve as a consistent point of contact to ensure clarity, preparedness, and responsiveness in the President’s engagements.
Maintain professional, responsive communications with trustees, staff, and external partners on behalf of the President’s Office.
Draft executive‑level communications, reports, and acknowledgments that reflect NYAM’s tone and mission.
Ensure quality and consistency of materials produced by the Office of the President.
Manage the President’s Office budget, including expense reporting, procurement, and other relationships.
Maintain organized filing systems for the President’s Office and Board materials.
Coordinate event logistics and on‑site support for meetings and special engagements hosted by the President.
Qualifications:
Minimum of 7–10 years of progressively responsible experience supporting senior executives, ideally in nonprofit, academic, or philanthropic organizations.
Experience managing staff or administrative operations.
Experience managing Board relations and knowledge of best practices in nonprofit governance.
Strong understanding of nonprofit governance and executive‑level communications.
Outstanding organizational and project management skills; meticulous attention to detail.
Excellent writing, editing, and interpersonal communication skills.
Ability to handle confidential information with discretion and sound judgment.
Proficiency in Microsoft 365, Teams, Zoom, and board management systems, and ability to integrate AI‑based tools effectively and appropriately to ensure confidentiality and effective operations.
Strong interpersonal and diplomacy skills and the ability to foster collaboration across teams.
Demonstrated professionalism, integrity, initiative, and reliability.
This position is based in New York City. Staff work in a hybrid environment with some flexibility, pending the needs of the department. The current expectation of this position is a minimum of three days a week on‑site, in addition to staff or organizational events.
NYAM is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status. NYAM is an affirmative action employer. As an organization whose primary focus is health equity, NYAM is committed to creating a diverse and inclusive environment for all employees.
NYAM offers competitive benefits, generous paid time off and holidays, professional development opportunities, and a flexible work environment.
Salary range for this position is $100,000 to $115,000 commensurate with experience.
To apply, please send your resume and cover letter to
OfficeManager@nyam.org .
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Project Management and Other
Public Health
#J-18808-Ljbffr