Ciena Healthcare Management, Inc.
Business Office Manager
Ciena Healthcare Management, Inc., Butler, Indiana, United States, 46721
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Business Office Manager
role at
Ciena Healthcare Management, Inc.
Position Summary The Business Office Manager directs the overall administrative, billing, accounting, and payroll functions of the Business Office in accordance with all applicable laws, regulations, and Ciena Standards.
Education, Experience, and Licensure Requirements
Minimum of equivalent experience
Two (3) years of office management experience preferred
Two years in Long Term Care required
Specific Job Requirements
Prepare daily bank deposit for the General Account and post to Point Click Care.
Prepare daily bank deposit for the Resident Trust Account and post to Point Click Care.
Distribute Petty Cash from Trust Account to Residents.
Be prepared for State Survey regarding the Resident Trust Account and Notices of Non Coverage for Medicare Residents.
Maintain Resident Trust Authorizations.
Assist with Medicaid applications.
Enter Level of Care Determinations in State System.
Mail private statements after reviewing.
Make private collection calls on outstanding payments and enter notes in Point Click Care.
Run eligibility checks in Point Click Care or appropriate website.
Check Consolidated Billing Invoices.
Mail notices of Medicare Non Coverage and Advance Beneficiary Notices.
Plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures as well as the laws, regulations, and guidelines governing the business office functions in the post-acute care facility.
Make independent decisions when circumstances warrant such action.
Knowledgeable of practices and procedures as well as the laws, regulations, and guidelines governing functions in the post-acute care facility.
Implement and interpret the programs, goals, objectives, policies, and procedures of the department.
Must perform proficiently in all competency areas including but not limited to: patient rights, safety and sanitation.
Maintain professional working relationships with all associates, vendors, etc.
Maintain confidentiality of all proprietary and/or confidential information.
Understand and follow company policies including harassment and compliance procedures.
Collaborate and work daily, weekly, monthly with the Corporate Business Team.
Essential Functions
Effectively manage and oversee bookkeeping functions including: posting payments and charges to patient ledgers, balance daily receipts, collect delinquent accounts, evaluate the need for referring delinquent accounts to collection agencies.
Work closely with the Admission team on insurance verification and daily census.
Maintain facility checkbook and reconcile checkbook regularly.
Manage and oversee patient accounts.
Recruit, select, hire, train, evaluate, counsel, and supervise the business office assistant.
Effectively manage and operate within budget.
Exhibit excellent customer service and a positive attitude towards patients.
Concentrate and use reasoning skills and good judgment.
Communicate and function productively on an interdisciplinary team.
Sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours.
Read, write, speak, and understand the English language.
Job Type: Full-time
Benefits
401(k)
Health insurance
Paid time off
Vision insurance
Tuition Reimbursement
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Business Office Manager
role at
Ciena Healthcare Management, Inc.
Position Summary The Business Office Manager directs the overall administrative, billing, accounting, and payroll functions of the Business Office in accordance with all applicable laws, regulations, and Ciena Standards.
Education, Experience, and Licensure Requirements
Minimum of equivalent experience
Two (3) years of office management experience preferred
Two years in Long Term Care required
Specific Job Requirements
Prepare daily bank deposit for the General Account and post to Point Click Care.
Prepare daily bank deposit for the Resident Trust Account and post to Point Click Care.
Distribute Petty Cash from Trust Account to Residents.
Be prepared for State Survey regarding the Resident Trust Account and Notices of Non Coverage for Medicare Residents.
Maintain Resident Trust Authorizations.
Assist with Medicaid applications.
Enter Level of Care Determinations in State System.
Mail private statements after reviewing.
Make private collection calls on outstanding payments and enter notes in Point Click Care.
Run eligibility checks in Point Click Care or appropriate website.
Check Consolidated Billing Invoices.
Mail notices of Medicare Non Coverage and Advance Beneficiary Notices.
Plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures as well as the laws, regulations, and guidelines governing the business office functions in the post-acute care facility.
Make independent decisions when circumstances warrant such action.
Knowledgeable of practices and procedures as well as the laws, regulations, and guidelines governing functions in the post-acute care facility.
Implement and interpret the programs, goals, objectives, policies, and procedures of the department.
Must perform proficiently in all competency areas including but not limited to: patient rights, safety and sanitation.
Maintain professional working relationships with all associates, vendors, etc.
Maintain confidentiality of all proprietary and/or confidential information.
Understand and follow company policies including harassment and compliance procedures.
Collaborate and work daily, weekly, monthly with the Corporate Business Team.
Essential Functions
Effectively manage and oversee bookkeeping functions including: posting payments and charges to patient ledgers, balance daily receipts, collect delinquent accounts, evaluate the need for referring delinquent accounts to collection agencies.
Work closely with the Admission team on insurance verification and daily census.
Maintain facility checkbook and reconcile checkbook regularly.
Manage and oversee patient accounts.
Recruit, select, hire, train, evaluate, counsel, and supervise the business office assistant.
Effectively manage and operate within budget.
Exhibit excellent customer service and a positive attitude towards patients.
Concentrate and use reasoning skills and good judgment.
Communicate and function productively on an interdisciplinary team.
Sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours.
Read, write, speak, and understand the English language.
Job Type: Full-time
Benefits
401(k)
Health insurance
Paid time off
Vision insurance
Tuition Reimbursement
#J-18808-Ljbffr