Pinewood Corporation
Business Operations Administrator - Fort Lauderdale, Florida
Pinewood Corporation, Fort Lauderdale, Florida, us, 33336
Business Operations Administrator
Pinewood.AI is establishing a new North American base in Fort Lauderdale and we're looking for a highly organised, proactive Business Operations Administrator to help make it happen. This is an exciting opportunity to play a key role in building and running our new office, supporting the leadership team, and ensuring everything operates smoothly as we expand across North America. You’ll report to our General Counsel & Chief of Staff, taking ownership of setting up and managing the office, overseeing facilities, coordinating suppliers, and providing hands‑on support to the C‑suite. You’ll be a trusted partner who enjoys creating structure, managing operations, and making sure the details behind a growing business are handled efficiently. If you’ve previously been an Office Manager, Business Manager or Executive Assistant this could be a great next step for you! Key Responsibilities: Lead the setup and day‑to‑day management of Pinewood.AI’s new Fort Lauderdale office, including facilities, suppliers, and vendors. Oversee all building operations, liaising with landlords, contractors, and service providers to ensure a professional and efficient workspace. Provide executive‑level support to senior leaders, including diary management, travel booking, and expense coordination. Manage budgets, purchase orders, and supplier contracts for the U.S. operation. Develop and maintain office policies, health and safety standards, and administrative systems. Coordinate onboarding and ongoing support for local employees. Organise meetings, company events, and business travel logistics. Act as the main point of contact for visitors, clients, and staff. Collaborate with the UK head office to align on processes, systems, and company culture. Support wider operational and business projects as Pinewood.AI’s North American presence grows.
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Pinewood.AI is establishing a new North American base in Fort Lauderdale and we're looking for a highly organised, proactive Business Operations Administrator to help make it happen. This is an exciting opportunity to play a key role in building and running our new office, supporting the leadership team, and ensuring everything operates smoothly as we expand across North America. You’ll report to our General Counsel & Chief of Staff, taking ownership of setting up and managing the office, overseeing facilities, coordinating suppliers, and providing hands‑on support to the C‑suite. You’ll be a trusted partner who enjoys creating structure, managing operations, and making sure the details behind a growing business are handled efficiently. If you’ve previously been an Office Manager, Business Manager or Executive Assistant this could be a great next step for you! Key Responsibilities: Lead the setup and day‑to‑day management of Pinewood.AI’s new Fort Lauderdale office, including facilities, suppliers, and vendors. Oversee all building operations, liaising with landlords, contractors, and service providers to ensure a professional and efficient workspace. Provide executive‑level support to senior leaders, including diary management, travel booking, and expense coordination. Manage budgets, purchase orders, and supplier contracts for the U.S. operation. Develop and maintain office policies, health and safety standards, and administrative systems. Coordinate onboarding and ongoing support for local employees. Organise meetings, company events, and business travel logistics. Act as the main point of contact for visitors, clients, and staff. Collaborate with the UK head office to align on processes, systems, and company culture. Support wider operational and business projects as Pinewood.AI’s North American presence grows.
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