Mahler Private Staffing
We are seeking a stellar Executive Personal Assistant to support a successful, professional couple on the Upper West Side. This pivotal, long-term role offers the chance to make a real impact in a dynamic household while working with principals who value professionalism and respect.
Candidates should demonstrate an ownership mentality, embrace challenges with a positive attitude and take pride in delivering excellence, even when plans change unexpectedly.
You will need to pivot quickly, whether it is an early morning call, trip prep that spills into the evening, or supporting a weekend family celebration. You need to love variety and staying two steps ahead of your principal/executive.
This is more than a job, it is a chance to become an indispensable partner to two accomplished professionals, working alongside top-tier colleagues and household staff.
Key Responsibilities
Serve as the right hand to a successful couple with demanding jobs; handle tasks on their behalf to free up time for them. From orchestrating seamless travel experiences to managing household operations and planning memorable events, you will ensure every detail reflects the principals' high standards.
Coordinate complex schedules, appointments, and personal records.
Manage all aspects of household operations, from services and repairs to deliveries, errands, and tech management.
Plan and oversee events, ensuring every detail is well executed.
Research and book domestic and international travel arrangements, providing detailed itineraries. This occasionally requires real-time support when there is a delayed or cancelled flight.
Oversee mail, online orders, gifting, correspondence, and other essential administrative tasks.
Maintain meticulous financial oversight and adherence to budgets.
Work closely with corporate EAs and existing household staff (Nanny, Housekeeper) for optimal coordination.
Cheerfully attend to the preferences of the principals.
Other tasks as requested.
Qualities
3-5+ years of dedicated EA/PA support to high-level executives, with a preference for Executive Assistant experience. Other related experiences are acceptable.
Ownership Mentality. You see all tasks to completion.
You bring your A-game daily and take pride in your work.
High EQ. You have sound judgment & discretion: an innate ability to exercise sound judgment and maintain strict confidentiality in all matters.
Mature, problem-solver, practical, budget-conscious.
Possesses a relentless "can-do" attitude.
Skill Set:
Exceptional organizational skills and meticulous attention to detail.
Proactive and clear communication (written and verbal in English).
Highly tech-savvy across Microsoft, Google, Mac, PC, and Adobe suites.
Strong internet research capabilities and excellent NYC area knowledge.
A strong team player who thrives in a collaborative environment.
Experience supporting professionals with young children is highly valued.
Valid US driver's license and comfort with public transportation for errands.
Schedule
Mix of in-person at the Upper West Side apartment and remote work. In the first six months there will be more in-person work as you learn the role.
Primarily Monday-Friday with these important notes:
You should anticipate some early morning and/or evening calls with the principals each week.
You will support an average of 2–3 events per month that fall outside the typical workday.
You need to be available for occasional weekend work (around the principal's schedule).
Occasional local travel within the Tri-State area.
Compensation and Benefits
Annual base salary of $130,000 to $150,000 commensurate with experience.
Benefits include: an annual discretionary bonus, paid medical/dental/vision insurance for the employee, retirement account, 20 days PTO (2 weeks family-discretionary and 2 weeks PA-discretionary), 12 paid holidays, 7 sick days, and more.
Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.
Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.
#J-18808-Ljbffr
Candidates should demonstrate an ownership mentality, embrace challenges with a positive attitude and take pride in delivering excellence, even when plans change unexpectedly.
You will need to pivot quickly, whether it is an early morning call, trip prep that spills into the evening, or supporting a weekend family celebration. You need to love variety and staying two steps ahead of your principal/executive.
This is more than a job, it is a chance to become an indispensable partner to two accomplished professionals, working alongside top-tier colleagues and household staff.
Key Responsibilities
Serve as the right hand to a successful couple with demanding jobs; handle tasks on their behalf to free up time for them. From orchestrating seamless travel experiences to managing household operations and planning memorable events, you will ensure every detail reflects the principals' high standards.
Coordinate complex schedules, appointments, and personal records.
Manage all aspects of household operations, from services and repairs to deliveries, errands, and tech management.
Plan and oversee events, ensuring every detail is well executed.
Research and book domestic and international travel arrangements, providing detailed itineraries. This occasionally requires real-time support when there is a delayed or cancelled flight.
Oversee mail, online orders, gifting, correspondence, and other essential administrative tasks.
Maintain meticulous financial oversight and adherence to budgets.
Work closely with corporate EAs and existing household staff (Nanny, Housekeeper) for optimal coordination.
Cheerfully attend to the preferences of the principals.
Other tasks as requested.
Qualities
3-5+ years of dedicated EA/PA support to high-level executives, with a preference for Executive Assistant experience. Other related experiences are acceptable.
Ownership Mentality. You see all tasks to completion.
You bring your A-game daily and take pride in your work.
High EQ. You have sound judgment & discretion: an innate ability to exercise sound judgment and maintain strict confidentiality in all matters.
Mature, problem-solver, practical, budget-conscious.
Possesses a relentless "can-do" attitude.
Skill Set:
Exceptional organizational skills and meticulous attention to detail.
Proactive and clear communication (written and verbal in English).
Highly tech-savvy across Microsoft, Google, Mac, PC, and Adobe suites.
Strong internet research capabilities and excellent NYC area knowledge.
A strong team player who thrives in a collaborative environment.
Experience supporting professionals with young children is highly valued.
Valid US driver's license and comfort with public transportation for errands.
Schedule
Mix of in-person at the Upper West Side apartment and remote work. In the first six months there will be more in-person work as you learn the role.
Primarily Monday-Friday with these important notes:
You should anticipate some early morning and/or evening calls with the principals each week.
You will support an average of 2–3 events per month that fall outside the typical workday.
You need to be available for occasional weekend work (around the principal's schedule).
Occasional local travel within the Tri-State area.
Compensation and Benefits
Annual base salary of $130,000 to $150,000 commensurate with experience.
Benefits include: an annual discretionary bonus, paid medical/dental/vision insurance for the employee, retirement account, 20 days PTO (2 weeks family-discretionary and 2 weeks PA-discretionary), 12 paid holidays, 7 sick days, and more.
Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.
Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.
#J-18808-Ljbffr