Chugach Government Solutions, LLC
OA/CTS ADMINISTRATIVE ASSISTANT
Chugach Government Solutions, LLC, Juneau, Alaska, United States
OA/CTS ADMINISTRATIVE ASSISTANT
Chugach Government Solutions, LLC
Location: Matanuska-Susitna Borough County, AK
Pay: $22.74 hourly
Hours: M-F, 8am-5:00pm
Benefits include: eligible retirement plan with company matching after 1 year; minimum of ten days vacation per year; eight days sick time per year; 12 paid holidays per year; on-site in-office work model.
Responsibilities
Provides overall administrative and clerical support to the OA and CT Services project staff.
Greets and assists visitors.
Answers and directs incoming calls.
Develops and maintains database to capture reports on files submitted to center, arrivals, students pending assignment, no-shows, placements, not placed, and barriers for the OA/CTS Manager.
Assists OA/CTS Manager with generating reports to monitor arrivals, 45‑ and 90‑day retention reports monthly, OAOMS 20/Center and POMS 20 reports to verify and ensure all statistical outcomes are recorded in the Job Corps Data Systems.
Provides quality assurance of Job Corps applicant files before approving and sending to receiving centers and of CTS before approving in the CTS JCDC program.
Maintains a database of all quality control systems and procedures required for generating reports.
Develops and maintains tracking methods to monitor and ensure that the contract meets arrival goals and applicants are served as prescribed in the PRH/N EAP contract requirements; and regular calls are being made for transition purposes.
Assists OA/CTS Manager by generating reports to monitor effective OA contract performance outcomes.
Provides oversight, tracking and reporting of all government property in compliance with the Job Corps PRH.
Assists the OA/CTS Manager in the development and execution of the OA/CTS staff training to support PRH changes, updates, and compliance.
Establishes and maintains a reliable reporting system for monitoring the effectiveness of all Outreach and Job Development efforts and activities. Collects from each Job Corps Center projected arrival needs and coordinates arrival lists with Admissions Counselors.
Provides data collection and coordination of reports and report requirements to/from Regional and Corporate Offices and the Job Corps Data Center.
Performs all the duties and responsibilities of an AC or CTS where there are vacancies or when necessary.
Maintains accountability of students and property; adheres to safety practices.
Cultivates and maintains a climate free of harassment, intimidation, and disrespect to provide a safe place for staff and students.
Promotes student attainment of career success standards through modeling appropriate skills, mentoring students, monitoring skill acquisition and intervening when inappropriate behavior is observed.
Works in a constant state of alertness and in a safe manner.
Performs all other duties as requested.
Accountable For
Dealing with a variety of people in a professional, courteous manner in diversified situations.
Having the ability to work under pressure as well as ensuring timely completion and accuracy of all departmental work.
The proper use of tools and/or equipment commonly used in an office/clerical environment.
Completing all mandated training requirements per government and company directives.
Adherence to established company safety policies and good industrial and office safety practices.
Compliance with company Standard Operating Procedures and Personnel policies and procedures.
Job Requirements
Associate’s Degree in Business or related field, or an equivalent combination of education and experience.
Four (4) years of previous administrative and/or quality control experience.
Proficient in the use of Microsoft Word, Excel, Publisher, and Outlook at an intermediate level.
Successfully pass background check and drug test required on the contract.
Current, valid driver’s license and an acceptable driving record.
Working Conditions Work is performed primarily in an office setting. The noise level is moderately quiet. The employee has high social contact, working closely with students and other office staff. Communication occurs daily by telephone, e‑mail, and in person. The employee may encounter conflict situations and must work as part of a team.
Physical Requirements The position requires frequent sitting, standing, walking, talking, and hearing. The employee may occasionally lift or move up to 25 pounds. Specific vision abilities required include close vision and the ability to adjust focus.
Reasonable Accommodation CGS will provide reasonable accommodations according to applicable state and federal laws. If you have a disability and wish to request an accommodation, please email ada@chugachgov.com.
Equal Employment Opportunity Chugach is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.
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Chugach Government Solutions, LLC
Location: Matanuska-Susitna Borough County, AK
Pay: $22.74 hourly
Hours: M-F, 8am-5:00pm
Benefits include: eligible retirement plan with company matching after 1 year; minimum of ten days vacation per year; eight days sick time per year; 12 paid holidays per year; on-site in-office work model.
Responsibilities
Provides overall administrative and clerical support to the OA and CT Services project staff.
Greets and assists visitors.
Answers and directs incoming calls.
Develops and maintains database to capture reports on files submitted to center, arrivals, students pending assignment, no-shows, placements, not placed, and barriers for the OA/CTS Manager.
Assists OA/CTS Manager with generating reports to monitor arrivals, 45‑ and 90‑day retention reports monthly, OAOMS 20/Center and POMS 20 reports to verify and ensure all statistical outcomes are recorded in the Job Corps Data Systems.
Provides quality assurance of Job Corps applicant files before approving and sending to receiving centers and of CTS before approving in the CTS JCDC program.
Maintains a database of all quality control systems and procedures required for generating reports.
Develops and maintains tracking methods to monitor and ensure that the contract meets arrival goals and applicants are served as prescribed in the PRH/N EAP contract requirements; and regular calls are being made for transition purposes.
Assists OA/CTS Manager by generating reports to monitor effective OA contract performance outcomes.
Provides oversight, tracking and reporting of all government property in compliance with the Job Corps PRH.
Assists the OA/CTS Manager in the development and execution of the OA/CTS staff training to support PRH changes, updates, and compliance.
Establishes and maintains a reliable reporting system for monitoring the effectiveness of all Outreach and Job Development efforts and activities. Collects from each Job Corps Center projected arrival needs and coordinates arrival lists with Admissions Counselors.
Provides data collection and coordination of reports and report requirements to/from Regional and Corporate Offices and the Job Corps Data Center.
Performs all the duties and responsibilities of an AC or CTS where there are vacancies or when necessary.
Maintains accountability of students and property; adheres to safety practices.
Cultivates and maintains a climate free of harassment, intimidation, and disrespect to provide a safe place for staff and students.
Promotes student attainment of career success standards through modeling appropriate skills, mentoring students, monitoring skill acquisition and intervening when inappropriate behavior is observed.
Works in a constant state of alertness and in a safe manner.
Performs all other duties as requested.
Accountable For
Dealing with a variety of people in a professional, courteous manner in diversified situations.
Having the ability to work under pressure as well as ensuring timely completion and accuracy of all departmental work.
The proper use of tools and/or equipment commonly used in an office/clerical environment.
Completing all mandated training requirements per government and company directives.
Adherence to established company safety policies and good industrial and office safety practices.
Compliance with company Standard Operating Procedures and Personnel policies and procedures.
Job Requirements
Associate’s Degree in Business or related field, or an equivalent combination of education and experience.
Four (4) years of previous administrative and/or quality control experience.
Proficient in the use of Microsoft Word, Excel, Publisher, and Outlook at an intermediate level.
Successfully pass background check and drug test required on the contract.
Current, valid driver’s license and an acceptable driving record.
Working Conditions Work is performed primarily in an office setting. The noise level is moderately quiet. The employee has high social contact, working closely with students and other office staff. Communication occurs daily by telephone, e‑mail, and in person. The employee may encounter conflict situations and must work as part of a team.
Physical Requirements The position requires frequent sitting, standing, walking, talking, and hearing. The employee may occasionally lift or move up to 25 pounds. Specific vision abilities required include close vision and the ability to adjust focus.
Reasonable Accommodation CGS will provide reasonable accommodations according to applicable state and federal laws. If you have a disability and wish to request an accommodation, please email ada@chugachgov.com.
Equal Employment Opportunity Chugach is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.
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