University of Maryland Eastern Shore
Administrative Assistant I
University of Maryland Eastern Shore, Baltimore, Maryland, United States, 21276
Administrative Assistant I
The Department of the Built Environment invites applications for an Administrative Assistant I part time contractual position (18 hours per week) for the Career and Technology Education Program, starting in May 2025. The position does not offer benefits. This position is stationed at UMES Career and Technology Education off-campus site located at the Baltimore Museum of Industry (BMI), 1425 Key Highway, Suite 101, Baltimore, MD. This is not a virtual position. Occasional travel between campuses may be required.
Responsibilities
Assist students with scheduling, registering, and making payments for courses.
Marketing of certification pathways offered and recruitment of new high school teachers statewide for enrollment in required courses.
Collecting and reporting of data for enrollment and completion is required along with updating the website information as needed.
Edit, format, and revise a variety of documents and materials created by others, proofreading for grammatical, typographical and basic content errors.
Maintain paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security; enter, update, and retrieve information as needed; ensuring confidentiality of records.
Screen telephone calls and visitors; schedule and coordinate meetings and appointments.
Make travel arrangements following general instructions and campus procedures. Perform necessary follow-up for vouchers, expense reports, and reimbursements.
Initiate requisitions, disbursement vouchers and purchasing orders, collaborating with procurement, accounts payable, IT, and physical plant.
Orders supplies as needed.
Preparation of reports, databases and other documents, such as those related to VISA purchases and monthly reconciliations using the University Financial System.
Maintain the confidentiality of program information and records.
This position includes regular interaction with various departments on the main campus for student assistance and inclusion of current procedures.
Experience with handling confidential data.
Perform other related duties as assigned.
Minimum Qualifications EDUCATION: High School Diploma or GED
EXPERIENCE: 2 years experience providing administrative support.
OTHER: Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Required Knowledge/Skills/Abilities General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effective both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Physical Demands
May require extended periods of standing, bending, sitting at desk.
May require lifting up to 25 lbs.
Requires communication with a variety of constituents externally and internally.
Requires operation of a variety of office equipment.
Preferences
Experienced professional with a teaching and/or administrative background related to Career & Technology Education (CTE) or Technology and Engineering (T&E) education who would like the opportunity to assist pre-service and in-service educators in pursuing undergraduate and graduate.
Experience with recruitment or marketing.
Required Application Materials Qualified applicants should submit a cover letter, resume, and the names of three current professional references (current or past supervisor) including e‑mail address, and telephone number (current supervisor will not be contacted without the candidate's prior consent). All applicants must apply using the new online application system.
EEO Statement UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.
Diversity Statement The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation.
Title IX Statement It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of sex discriminations or harassment.
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Responsibilities
Assist students with scheduling, registering, and making payments for courses.
Marketing of certification pathways offered and recruitment of new high school teachers statewide for enrollment in required courses.
Collecting and reporting of data for enrollment and completion is required along with updating the website information as needed.
Edit, format, and revise a variety of documents and materials created by others, proofreading for grammatical, typographical and basic content errors.
Maintain paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security; enter, update, and retrieve information as needed; ensuring confidentiality of records.
Screen telephone calls and visitors; schedule and coordinate meetings and appointments.
Make travel arrangements following general instructions and campus procedures. Perform necessary follow-up for vouchers, expense reports, and reimbursements.
Initiate requisitions, disbursement vouchers and purchasing orders, collaborating with procurement, accounts payable, IT, and physical plant.
Orders supplies as needed.
Preparation of reports, databases and other documents, such as those related to VISA purchases and monthly reconciliations using the University Financial System.
Maintain the confidentiality of program information and records.
This position includes regular interaction with various departments on the main campus for student assistance and inclusion of current procedures.
Experience with handling confidential data.
Perform other related duties as assigned.
Minimum Qualifications EDUCATION: High School Diploma or GED
EXPERIENCE: 2 years experience providing administrative support.
OTHER: Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Required Knowledge/Skills/Abilities General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effective both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Physical Demands
May require extended periods of standing, bending, sitting at desk.
May require lifting up to 25 lbs.
Requires communication with a variety of constituents externally and internally.
Requires operation of a variety of office equipment.
Preferences
Experienced professional with a teaching and/or administrative background related to Career & Technology Education (CTE) or Technology and Engineering (T&E) education who would like the opportunity to assist pre-service and in-service educators in pursuing undergraduate and graduate.
Experience with recruitment or marketing.
Required Application Materials Qualified applicants should submit a cover letter, resume, and the names of three current professional references (current or past supervisor) including e‑mail address, and telephone number (current supervisor will not be contacted without the candidate's prior consent). All applicants must apply using the new online application system.
EEO Statement UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.
Diversity Statement The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation.
Title IX Statement It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of sex discriminations or harassment.
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