The University of Texas at Dallas
Events Planner, Davidson Gundy Alumni Center
The University of Texas at Dallas, Richardson, Texas, United States, 75080
Events Planner, Davidson Gundy Alumni Center
The Davidson Gundy Alumni Center (DGAC) at the University of Texas at Dallas was made possible by a $15 million gift from alumni Charles "Chuck" Davidson and Nancy Gundy Davidson. DGAC features 12 event spaces, including a dividable banquet space that can accommodate up to 400 people dining or 750 as a lecture. The adjacent lawn is surrounded by trees, has a state‑of‑the‑art drainage system, and is ideal for large weddings.
Job Summary The Event Planner coordinates all events hosted by DGAC. The Planner works closely with the Event Host, campus caterer, audio‑video department, maintenance, security, and external vendors. The planner also manages relationships with event sponsors, including campus departments, student groups, non‑UTD partners, corporate partners, and co‑sponsored partners without affiliation (e.g., brides and other outside groups).
Minimum Education and Experience Associate’s Degree. Two to four years of experience in event coordination or planning.
Preferred Education and Experience
College Degree
Two to three years of events work as a planner, host, server, or support crew
Three or more years of experience using Microsoft Office products
Great attitude and focus on guest satisfaction
Passion for providing great service
Reliable transportation
Availability to work days, evenings, random weekends, and evenings
Ability to schedule and direct a team of student workers
Extremely strong interpersonal skills – team player
Ability to multitask and coordinate concurrent events
Ability to adapt and problem‑solve quickly
Strong written and verbal communication skills
Adherence to all campus and University of Texas System policies and procedures
Other Qualifications To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities
Plan events hosted at DGAC
Build lasting relationships with clients and vendors
Master control mechanisms for lights, sound, security, etc.
Manage the preparation of daily setup packages
Coordinate vendors and student workers
Ensure the client’s desired event design is achieved
Physical Demands and Working Conditions
Capable of lifting tables and chairs up to 50 lbs repeatedly
Capable of standing for long periods of 2+ hours
Remote Notice After the probationary period, this role may be eligible for a hybrid (partly remote/partly in‑office) work schedule, subject to business need and manager approval. The employee may be required to use a personal computer and other standard office equipment. The position must be located within the DFW Area and be able to be on campus with 24 hours’ notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee‑friendly and supportive work environment. The comprehensive compensation and benefits package, effective as of the hire date, includes:
Internal training
BCBS PPO medical insurance – 100 % paid for full‑time employees
PPO and DHMO dental insurance plan – PPO plans include orthodontic benefits
Vision insurance
Long‑ and short‑term disability
TRS retirement plan – defined benefit plan offering lifetime annuity upon retirement
Voluntary retirement plan options – additional savings opportunities with tax‑shielded annuity plans and deferred compensation plans
Paid time off
Paid holidays
Paid winter break
Fertility benefits
Remote work options – approved by department
All UT Dallas employees have access to professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and the UT Dallas Bright Leaders Program.
Supplemental Questions Required fields are indicated with an asterisk (*).
Please indicate your highest degree level:
None
Associate's
Bachelor's
Master's
Juris Doctor
PhD or equivalent
Please indicate years of relevant experience:
None
Less than one year
One to three years
Three to five years
Five years plus
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Veteran Employment Preference – Form DD‑214
Equal Employment Opportunity The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate based on race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. UT Dallas is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
#J-18808-Ljbffr
Job Summary The Event Planner coordinates all events hosted by DGAC. The Planner works closely with the Event Host, campus caterer, audio‑video department, maintenance, security, and external vendors. The planner also manages relationships with event sponsors, including campus departments, student groups, non‑UTD partners, corporate partners, and co‑sponsored partners without affiliation (e.g., brides and other outside groups).
Minimum Education and Experience Associate’s Degree. Two to four years of experience in event coordination or planning.
Preferred Education and Experience
College Degree
Two to three years of events work as a planner, host, server, or support crew
Three or more years of experience using Microsoft Office products
Great attitude and focus on guest satisfaction
Passion for providing great service
Reliable transportation
Availability to work days, evenings, random weekends, and evenings
Ability to schedule and direct a team of student workers
Extremely strong interpersonal skills – team player
Ability to multitask and coordinate concurrent events
Ability to adapt and problem‑solve quickly
Strong written and verbal communication skills
Adherence to all campus and University of Texas System policies and procedures
Other Qualifications To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities
Plan events hosted at DGAC
Build lasting relationships with clients and vendors
Master control mechanisms for lights, sound, security, etc.
Manage the preparation of daily setup packages
Coordinate vendors and student workers
Ensure the client’s desired event design is achieved
Physical Demands and Working Conditions
Capable of lifting tables and chairs up to 50 lbs repeatedly
Capable of standing for long periods of 2+ hours
Remote Notice After the probationary period, this role may be eligible for a hybrid (partly remote/partly in‑office) work schedule, subject to business need and manager approval. The employee may be required to use a personal computer and other standard office equipment. The position must be located within the DFW Area and be able to be on campus with 24 hours’ notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee‑friendly and supportive work environment. The comprehensive compensation and benefits package, effective as of the hire date, includes:
Internal training
BCBS PPO medical insurance – 100 % paid for full‑time employees
PPO and DHMO dental insurance plan – PPO plans include orthodontic benefits
Vision insurance
Long‑ and short‑term disability
TRS retirement plan – defined benefit plan offering lifetime annuity upon retirement
Voluntary retirement plan options – additional savings opportunities with tax‑shielded annuity plans and deferred compensation plans
Paid time off
Paid holidays
Paid winter break
Fertility benefits
Remote work options – approved by department
All UT Dallas employees have access to professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and the UT Dallas Bright Leaders Program.
Supplemental Questions Required fields are indicated with an asterisk (*).
Please indicate your highest degree level:
None
Associate's
Bachelor's
Master's
Juris Doctor
PhD or equivalent
Please indicate years of relevant experience:
None
Less than one year
One to three years
Three to five years
Five years plus
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Veteran Employment Preference – Form DD‑214
Equal Employment Opportunity The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate based on race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. UT Dallas is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
#J-18808-Ljbffr