Insight Global
Job Description
Position: Executive Assistant
12 Month Contract to Hire
Hybrid Remote: Plantation, FL (3 Days On Site, 2 Remote)
Pay Rate: $37-$43 Hourly
Looking to HIRE RIGHT AWAY!!
Must Haves
5+ years of Executive Assistant Experience
Experience supporting Executive Leaders (this position will be supporting four C-Level Executives)
time management, discretion, problem-solving, proficiency with MS Office Suite (Word, Excel, PowerPoint)
Experience handling & scheduling logistics: travel, lunches, events, etc.
Managing domestic and international travel, including itinerary and agenda creation
Planning and coordinating virtual and in-person off-site meetings
Strong understanding of confidentiality protocols
Must be Highly organized and proactive
Experience creating presentations, reports, and documents to present to internal Executives
Experience creating purchasing orders and/or managing expense workflows
Day to Day: This Executive Assistant will be providing comprehensive assistance to multiple C-Level Executives for a large Fortune 500 company, managing complex calendars, coordinating meetings and travel, handling confidential information, and managing communications (emails, calls, reports, presentations). They will be acting as a strategic partner, ensuring executive productivity by managing logistics and information flow with professionalism and autonomy.
Key Responsibilities include:
Calendar & Schedule Management: Manage complex schedules, prioritize meetings, and coordinate across teams and external partners
Communication: Screen calls, manage correspondence, draft/format emails, memos, presentations (PowerPoint), and take meeting minutes
Information Management: Maintain filing systems, manage databases, and handle confidential data with discretion
Travel & Logistics: Arrange detailed travel plans, accommodations, and logistics for Executives
Project & Event Coordination: Organize internal and off-site events, and manage special projects as needed
Financial Support: Track expenses, prepare reports, and manage budgets
Liaison: Serve as a point of contact between executives, employees, and clients
#J-18808-Ljbffr
12 Month Contract to Hire
Hybrid Remote: Plantation, FL (3 Days On Site, 2 Remote)
Pay Rate: $37-$43 Hourly
Looking to HIRE RIGHT AWAY!!
Must Haves
5+ years of Executive Assistant Experience
Experience supporting Executive Leaders (this position will be supporting four C-Level Executives)
time management, discretion, problem-solving, proficiency with MS Office Suite (Word, Excel, PowerPoint)
Experience handling & scheduling logistics: travel, lunches, events, etc.
Managing domestic and international travel, including itinerary and agenda creation
Planning and coordinating virtual and in-person off-site meetings
Strong understanding of confidentiality protocols
Must be Highly organized and proactive
Experience creating presentations, reports, and documents to present to internal Executives
Experience creating purchasing orders and/or managing expense workflows
Day to Day: This Executive Assistant will be providing comprehensive assistance to multiple C-Level Executives for a large Fortune 500 company, managing complex calendars, coordinating meetings and travel, handling confidential information, and managing communications (emails, calls, reports, presentations). They will be acting as a strategic partner, ensuring executive productivity by managing logistics and information flow with professionalism and autonomy.
Key Responsibilities include:
Calendar & Schedule Management: Manage complex schedules, prioritize meetings, and coordinate across teams and external partners
Communication: Screen calls, manage correspondence, draft/format emails, memos, presentations (PowerPoint), and take meeting minutes
Information Management: Maintain filing systems, manage databases, and handle confidential data with discretion
Travel & Logistics: Arrange detailed travel plans, accommodations, and logistics for Executives
Project & Event Coordination: Organize internal and off-site events, and manage special projects as needed
Financial Support: Track expenses, prepare reports, and manage budgets
Liaison: Serve as a point of contact between executives, employees, and clients
#J-18808-Ljbffr