Packwell, Inc.
Description
Contract Administration:
Maintain and monitor all commercial contracts to ensure they remain current and compliant with company standards and regulatory requirements
Review contract terms, rates, and renewal dates, proactively flagging contracts requiring updates or renegotiation
Accurately enter and update contract rates and terms in the company's financial system
Verify that invoices generated align with contract terms, rates, and deliverables before recommending for approval
Coordinate with internal departments and external vendors to resolve contract discrepancies or issues
Maintain organized contract files and documentation, both physical and electronic
Prepare reports on contract status, upcoming renewals, and rate changes as needed
Accounts Receivable:
Process and post customer payments and maintain accurate accounts receivable records
Generate and distribute invoices to customers in accordance with contract terms and billing schedules
Monitor accounts receivable aging reports and follow up on overdue accounts
Reconcile customer accounts and resolve billing disputes or discrepancies
Communicate with customers regarding payment status, invoice questions, and account issues
Prepare periodic AR reports for management review
Accounts Payable Support:
Perform three-way matching of purchase orders, receiving documents, and vendor invoices to ensure accuracy before payment processing
Identify and resolve discrepancies in pricing, quantities, or terms during the matching process
Coordinate with purchasing and receiving departments to obtain necessary documentation
Support the accounts payable team with invoice processing and vendor communications as needed
Requirements Qualifications:
Minimum 2-3 years of experience in contract administration, accounts receivable, or accounts payable
Strong understanding of commercial contracts and billing processes
Proficiency with accounting software and ERP systems
Advanced skills in Microsoft Excel and Office Suite
Exceptional attention to detail and accuracy
Strong analytical and problem-solving abilities
Excellent organizational and time management skills
Effective written and verbal communication skills
Ability to work independently and manage multiple priorities simultaneously
High level of integrity and ability to handle confidential information
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Contract Administration:
Maintain and monitor all commercial contracts to ensure they remain current and compliant with company standards and regulatory requirements
Review contract terms, rates, and renewal dates, proactively flagging contracts requiring updates or renegotiation
Accurately enter and update contract rates and terms in the company's financial system
Verify that invoices generated align with contract terms, rates, and deliverables before recommending for approval
Coordinate with internal departments and external vendors to resolve contract discrepancies or issues
Maintain organized contract files and documentation, both physical and electronic
Prepare reports on contract status, upcoming renewals, and rate changes as needed
Accounts Receivable:
Process and post customer payments and maintain accurate accounts receivable records
Generate and distribute invoices to customers in accordance with contract terms and billing schedules
Monitor accounts receivable aging reports and follow up on overdue accounts
Reconcile customer accounts and resolve billing disputes or discrepancies
Communicate with customers regarding payment status, invoice questions, and account issues
Prepare periodic AR reports for management review
Accounts Payable Support:
Perform three-way matching of purchase orders, receiving documents, and vendor invoices to ensure accuracy before payment processing
Identify and resolve discrepancies in pricing, quantities, or terms during the matching process
Coordinate with purchasing and receiving departments to obtain necessary documentation
Support the accounts payable team with invoice processing and vendor communications as needed
Requirements Qualifications:
Minimum 2-3 years of experience in contract administration, accounts receivable, or accounts payable
Strong understanding of commercial contracts and billing processes
Proficiency with accounting software and ERP systems
Advanced skills in Microsoft Excel and Office Suite
Exceptional attention to detail and accuracy
Strong analytical and problem-solving abilities
Excellent organizational and time management skills
Effective written and verbal communication skills
Ability to work independently and manage multiple priorities simultaneously
High level of integrity and ability to handle confidential information
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