Zantech
Executive Assistant – Zantech
Join us as an Executive Assistant at Zantech, a dynamic Woman Owned Small Business dedicated to delivering complex, mission‑focused solutions and maintaining high customer satisfaction and employee engagement. This onsite role is based in Milwaukee, Wisconsin and supports Program Management Support for Law Enforcement Operations across the Great Lakes Region.
Responsibilities
Provide executive and administrative support to regional director and leadership.
Manage calendars, schedule meetings and conference calls, prepare agendas, and take meeting minutes.
Compose, proofread, and enter data into databases, spreadsheets, and correspondence templates.
Prepare and edit executive correspondence, reports, charts, and presentations.
Coordinate travel, including critical‑incident and emergency‑related travel.
Track deadlines and consolidate responses for tasking and suspense items.
Serve as IT/Helpdesk liaison for ticket submission and follow‑up.
Collect and disseminate Government‑Owned Vehicle mileage and maintenance reports.
Assist with HR actions, FOIA tracking, timekeeping, and office supply management.
Maintain digital and physical filing systems, distribute mail, and support daily office operations.
Required Experience or Knowledge
Bachelor’s degree + 5 years admin experience OR HS diploma + 8 years’ experience.
Proficient with Microsoft Office Suite, Teams, Visio, WebTA, IT Helpdesk or LEIMS.
Strong written and verbal communication skills with attention to detail and proofreading abilities.
Knowledge of English language structure, spelling, composition rules, and grammar.
Ability to meet planned and unplanned deadlines in a timely manner.
Minimum business casual dress standard.
Physical capability for sedentary work with occasional bending, lifting, and moving light office supplies.
Preferred Experience or Knowledge
Resourcefulness and ability to function in a fast‑paced environment.
Professionalism and effective interaction with others.
Required Education / Certifications
High School Diploma (or equivalent) REQUIRED.
Associate’s degree in a related field preferred.
Required Security Clearance
US Citizenship and ability to obtain and maintain an active Public Trust or higher clearance per contract requirements.
Benefits Zantech offers competitive compensation, strong benefits, and a vacation package, along with a fast‑paced and exciting work environment.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industries IT Services and IT Consulting
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Responsibilities
Provide executive and administrative support to regional director and leadership.
Manage calendars, schedule meetings and conference calls, prepare agendas, and take meeting minutes.
Compose, proofread, and enter data into databases, spreadsheets, and correspondence templates.
Prepare and edit executive correspondence, reports, charts, and presentations.
Coordinate travel, including critical‑incident and emergency‑related travel.
Track deadlines and consolidate responses for tasking and suspense items.
Serve as IT/Helpdesk liaison for ticket submission and follow‑up.
Collect and disseminate Government‑Owned Vehicle mileage and maintenance reports.
Assist with HR actions, FOIA tracking, timekeeping, and office supply management.
Maintain digital and physical filing systems, distribute mail, and support daily office operations.
Required Experience or Knowledge
Bachelor’s degree + 5 years admin experience OR HS diploma + 8 years’ experience.
Proficient with Microsoft Office Suite, Teams, Visio, WebTA, IT Helpdesk or LEIMS.
Strong written and verbal communication skills with attention to detail and proofreading abilities.
Knowledge of English language structure, spelling, composition rules, and grammar.
Ability to meet planned and unplanned deadlines in a timely manner.
Minimum business casual dress standard.
Physical capability for sedentary work with occasional bending, lifting, and moving light office supplies.
Preferred Experience or Knowledge
Resourcefulness and ability to function in a fast‑paced environment.
Professionalism and effective interaction with others.
Required Education / Certifications
High School Diploma (or equivalent) REQUIRED.
Associate’s degree in a related field preferred.
Required Security Clearance
US Citizenship and ability to obtain and maintain an active Public Trust or higher clearance per contract requirements.
Benefits Zantech offers competitive compensation, strong benefits, and a vacation package, along with a fast‑paced and exciting work environment.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industries IT Services and IT Consulting
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