University of Massachusetts Medical School
Administrative Assistant II
University of Massachusetts Medical School, Worcester, Massachusetts, us, 01609
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When you join the UMass Chan Medical School team, you join us in advancing together to improve the health and well-being of our diverse communities throughout Massachusetts and across the US and the world.Together, we lead in education, research, health care delivery, and public service. Your life’s work is more than a career. It’s an expression of your passion, intellect, skill, and drive.UMass Chan's commitment to excellence, innovation, competitive benefits, and work-life integration will allow you to build a professionally rewarding career as we work together to better or improve the health of people around the globe.
Administrative Assistant II
Job Number : 2026-49146 Category:
Administrative Support Location : Worcester, MA Shift:
Day Exempt/Non-Exempt:
Non Exempt Business Unit:
UMass Chan Medical School Department:
School - Animal Medicine - W407200 Job Type:
Temporary Union Code:
Union Position-W28-SHARE Num. Openings : 1 Post Date : Jan. 9, 2026 Work Location:
100% Onsite Salary Minimum : USD $20.78/Hr. Salary Maximum : USD $25.61/Hr.
GENERAL SUMMARY OF POSITION
The Administrative Assistant II is responsible for providing administrative support to the human resources functions including but not limited to time-keeping, HRIS, documentation and front desk coverage. MAJOR RESPONSIBILITIES
Organizes and tracks departmental documents. Creates and maintains hard copy and electronic filing systems. Performs data entry for time keeping and other departmental related functions. May audit others work. Reviews documents and data entry for accuracy. Resolves discrepancies within scope of work. Responds to all inquiries in a timely manner. Effectively communicates with employees and UMMS counterparts as necessary. Generates routine and ad hoc reports for departmental and organizational use. Adheres to all organizational and departmental procedures. Ensures the integrity and confidentiality of employee information. Coordinates with the MBL purchasing group in the placement and tracking of orders Provides periodic coverage at the front desk and adheres to security protocols Maintains departmental supply inventory, answers phones, makes photocopies, sends written and electronic correspondence Performs additional job related duties as required. REQUIRED QUALIFICATIONS
Requires a high school diploma with a minimum 2 years of relevant experience Ability to follow verbal and written instructions precisely Demonstrated ability to recognize deviations from standard procedures and initiate appropriate corrective action Ability to troubleshoot within scope of training Computer literate and proficient in Microsoft Office Applications. PeopleSoft and Oracle EBS experience preferred. Demonstrated ability to multitask and consistently meet deadlines Possesses strong attention to detail, ability to maintain accurate written records Ability to communicate effectively with others Ability to work effectively both independently and as a member of a team Prior time keeping or payroll experience preferred Posting Disclaimer
This job posting outlines the primary responsibilities and qualifications for the role but is not intended to be an exhaustive list.Duties and expectations may evolve in response to the needs of the department and the broader institution. In alignment with our commitment to pay transparency, the base salary range for this position is listed above (exclusive of benefits and retirement).At UMass Chan Medical School, final base salary offers are determined based on a combination of factors, including your skills, education, and relevant experience.We also consider internal equity to ensure fair and consistent compensation across our teams. Please note that the range provided reflects the full base salary range for this position. Offers are typically made within the midrange to allow for future growth and development within the role. In addition to base pay, UMass Chan offers a comprehensive Total Rewards package, which includes paid time off, medical, dental, and vision coverage, and participation in a 401(a)-retirement plan, with the option to contribute to a voluntary 403(b) plan. UMass Chan welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.
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Job Number : 2026-49146 Category:
Administrative Support Location : Worcester, MA Shift:
Day Exempt/Non-Exempt:
Non Exempt Business Unit:
UMass Chan Medical School Department:
School - Animal Medicine - W407200 Job Type:
Temporary Union Code:
Union Position-W28-SHARE Num. Openings : 1 Post Date : Jan. 9, 2026 Work Location:
100% Onsite Salary Minimum : USD $20.78/Hr. Salary Maximum : USD $25.61/Hr.
GENERAL SUMMARY OF POSITION
The Administrative Assistant II is responsible for providing administrative support to the human resources functions including but not limited to time-keeping, HRIS, documentation and front desk coverage. MAJOR RESPONSIBILITIES
Organizes and tracks departmental documents. Creates and maintains hard copy and electronic filing systems. Performs data entry for time keeping and other departmental related functions. May audit others work. Reviews documents and data entry for accuracy. Resolves discrepancies within scope of work. Responds to all inquiries in a timely manner. Effectively communicates with employees and UMMS counterparts as necessary. Generates routine and ad hoc reports for departmental and organizational use. Adheres to all organizational and departmental procedures. Ensures the integrity and confidentiality of employee information. Coordinates with the MBL purchasing group in the placement and tracking of orders Provides periodic coverage at the front desk and adheres to security protocols Maintains departmental supply inventory, answers phones, makes photocopies, sends written and electronic correspondence Performs additional job related duties as required. REQUIRED QUALIFICATIONS
Requires a high school diploma with a minimum 2 years of relevant experience Ability to follow verbal and written instructions precisely Demonstrated ability to recognize deviations from standard procedures and initiate appropriate corrective action Ability to troubleshoot within scope of training Computer literate and proficient in Microsoft Office Applications. PeopleSoft and Oracle EBS experience preferred. Demonstrated ability to multitask and consistently meet deadlines Possesses strong attention to detail, ability to maintain accurate written records Ability to communicate effectively with others Ability to work effectively both independently and as a member of a team Prior time keeping or payroll experience preferred Posting Disclaimer
This job posting outlines the primary responsibilities and qualifications for the role but is not intended to be an exhaustive list.Duties and expectations may evolve in response to the needs of the department and the broader institution. In alignment with our commitment to pay transparency, the base salary range for this position is listed above (exclusive of benefits and retirement).At UMass Chan Medical School, final base salary offers are determined based on a combination of factors, including your skills, education, and relevant experience.We also consider internal equity to ensure fair and consistent compensation across our teams. Please note that the range provided reflects the full base salary range for this position. Offers are typically made within the midrange to allow for future growth and development within the role. In addition to base pay, UMass Chan offers a comprehensive Total Rewards package, which includes paid time off, medical, dental, and vision coverage, and participation in a 401(a)-retirement plan, with the option to contribute to a voluntary 403(b) plan. UMass Chan welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.
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