Town of Cary
Overview
Cary is seeking a Program Specialist to oversee and implement a wide array of live performance programming for its indoor theaters. The position performs professional work in planning, presenting, managing, and promoting live performances and select special events for The Cary Theater and Cary Arts Center, including but not limited to the Marvelous Music series, Legacy of Jazz series, Thursday Night Music series, BEYOND: The Cary Film Festival, and Zombiepalooza.
At Cary, our employees work together to change lives through exceptional service. Our approach empowers each employee to have a voice in a collaborative, adaptive work environment between departments, thinking creatively and strategically together as a team. In this role, you will be interacting and working with employees across various departments, plus numerous citizens, businesses, and community partners, event planners, volunteers, and officials.
You will work in the Cultural Resources division within the Parks, Recreation, and Cultural Resources Department. Work is performed under the general supervision of the Operations and Program Supervisor for The Cary Theater. Supervision is exercised over seasonal, temporary, or other assigned employees. Work requires the ability to work a flexible schedule including nights, weekends, and some holidays with periods of high volume/workload.
Responsibilities
Researches and scouts musicians, bands, and other live acts for existing programs (Marvelous Music, Thursday Night Music Club) and for new programs.
Pitches show opportunities to artists, their managers, and booking agents and negotiates all terms of the performance, including artist fees, hospitality, technical requirements (the "rider"), ticket prices, and revenue splits.
Acts as the main point of contact for booked acts and handles all communication and resolves any issues that may arise.
Collaborates with the Town, PRCR and The Cary Theater’s marketing teams to promote shows, including providing artist assets, coordinating social media campaigns, and ensuring distribution of event information through relevant media and promotional channels.
Manages and tracks a live performance budget, creates financial offers, and settles accounts with artists and agents after a show.
Drafts and manages contracts, ensuring all legal obligations are met.
Maintains an organized system for managing the booking calendar, artist information, and contracts.
Recruits, hires, trains, and supervises temporary part-time or seasonal staff.
Collaborates with the venue's internal teams, including production and front-of-house to ensure all aspects of the show run smoothly.
Stays informed on local, regional, and national music trends, audience demographics, and the programming of competing venues to make strategic booking decisions.
Provides support with the planning, coordination, and execution of select programs and events at The Cary Theater, Cary Arts Center and other Cary venues.
Assists with specialized events such as Cary festivals, pop-up events, and workshops that occur on and off site.
Acts as a resource for other Cary staff for booking artists and live performances for festivals, events, or venues.
Enters and tracks maintenance work orders for the facilities as needed.
Assists O&P Supervisor with on‑going, routine operations management of Cary’s theaters.
Represents Cary through membership in professional arts groups and organizations.
Attends conferences such as the North Carolina Presenters Consortium, ArtsMarket, and Etix Blast.
Performs in the absence of O&P Supervisor as required.
Performs other job‑related tasks as required.
Qualifications
Considerable and current knowledge of the music industry, different genres, relevant artists, and the North Carolina music scene.
Comprehensive knowledge of contacts within the music industry, including relationships with booking agents, managers, and artists.
Excellent verbal and written communication skills, with a proven ability to negotiate favorable terms and contracts.
Considerable financial and business management skills, with the ability to create and adhere to budgets and analyze market data.
Strong attention to detail and the ability to manage a high volume of tasks and deadlines simultaneously in a fast‑paced environment.
General knowledge of standard computer software, strong computer skills with experience using Microsoft Office Suite, and other database/presentation software.
The ability to work flexible hours, including evenings and weekends, to work events, attend shows, and network with industry professionals.
Strong customer service skills with the ability to meet and deal tactfully with the public and solve/resolve program and personnel problems.
Ability to acquire knowledge of policies, procedures and services of the division and department.
Education and Experience Requires a combination of education and experience equivalent to a bachelor's degree in Arts Management, Event Management, Music Business Administration, or a related field AND a minimum of 2 years of experience researching, booking and executing live performances for avenue/venues.
Preference will be given to candidates who possess any of the following:
Some experience negotiating contracts for a venue or multiple venues.
Some experience working with agencies and booking artists.
Some experience in talent buying, music booking, or event management within a live music venue setting.
Physical Requirements The work in this class is generally light, although work often requires considerable walking, sitting, standing, and lifting up to 35 pounds. An employee must be able to move about freely to observe facilities and activities. Manual dexterity with hands and fingers is required. An employee must be able to talk and hear to communicate with other employees, the public, vendors, and others. Visual acuity is necessary to read and write handwritten and typewritten materials and view a computer.
Conditions of Employment Requires possession of a valid driver’s license with an acceptable driving record.
Requires drug testing and background check (which may include criminal history check, SBI fingerprinting, motor vehicle records check, education verification and credit history review) and satisfactory reference checks prior to employment.
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At Cary, our employees work together to change lives through exceptional service. Our approach empowers each employee to have a voice in a collaborative, adaptive work environment between departments, thinking creatively and strategically together as a team. In this role, you will be interacting and working with employees across various departments, plus numerous citizens, businesses, and community partners, event planners, volunteers, and officials.
You will work in the Cultural Resources division within the Parks, Recreation, and Cultural Resources Department. Work is performed under the general supervision of the Operations and Program Supervisor for The Cary Theater. Supervision is exercised over seasonal, temporary, or other assigned employees. Work requires the ability to work a flexible schedule including nights, weekends, and some holidays with periods of high volume/workload.
Responsibilities
Researches and scouts musicians, bands, and other live acts for existing programs (Marvelous Music, Thursday Night Music Club) and for new programs.
Pitches show opportunities to artists, their managers, and booking agents and negotiates all terms of the performance, including artist fees, hospitality, technical requirements (the "rider"), ticket prices, and revenue splits.
Acts as the main point of contact for booked acts and handles all communication and resolves any issues that may arise.
Collaborates with the Town, PRCR and The Cary Theater’s marketing teams to promote shows, including providing artist assets, coordinating social media campaigns, and ensuring distribution of event information through relevant media and promotional channels.
Manages and tracks a live performance budget, creates financial offers, and settles accounts with artists and agents after a show.
Drafts and manages contracts, ensuring all legal obligations are met.
Maintains an organized system for managing the booking calendar, artist information, and contracts.
Recruits, hires, trains, and supervises temporary part-time or seasonal staff.
Collaborates with the venue's internal teams, including production and front-of-house to ensure all aspects of the show run smoothly.
Stays informed on local, regional, and national music trends, audience demographics, and the programming of competing venues to make strategic booking decisions.
Provides support with the planning, coordination, and execution of select programs and events at The Cary Theater, Cary Arts Center and other Cary venues.
Assists with specialized events such as Cary festivals, pop-up events, and workshops that occur on and off site.
Acts as a resource for other Cary staff for booking artists and live performances for festivals, events, or venues.
Enters and tracks maintenance work orders for the facilities as needed.
Assists O&P Supervisor with on‑going, routine operations management of Cary’s theaters.
Represents Cary through membership in professional arts groups and organizations.
Attends conferences such as the North Carolina Presenters Consortium, ArtsMarket, and Etix Blast.
Performs in the absence of O&P Supervisor as required.
Performs other job‑related tasks as required.
Qualifications
Considerable and current knowledge of the music industry, different genres, relevant artists, and the North Carolina music scene.
Comprehensive knowledge of contacts within the music industry, including relationships with booking agents, managers, and artists.
Excellent verbal and written communication skills, with a proven ability to negotiate favorable terms and contracts.
Considerable financial and business management skills, with the ability to create and adhere to budgets and analyze market data.
Strong attention to detail and the ability to manage a high volume of tasks and deadlines simultaneously in a fast‑paced environment.
General knowledge of standard computer software, strong computer skills with experience using Microsoft Office Suite, and other database/presentation software.
The ability to work flexible hours, including evenings and weekends, to work events, attend shows, and network with industry professionals.
Strong customer service skills with the ability to meet and deal tactfully with the public and solve/resolve program and personnel problems.
Ability to acquire knowledge of policies, procedures and services of the division and department.
Education and Experience Requires a combination of education and experience equivalent to a bachelor's degree in Arts Management, Event Management, Music Business Administration, or a related field AND a minimum of 2 years of experience researching, booking and executing live performances for avenue/venues.
Preference will be given to candidates who possess any of the following:
Some experience negotiating contracts for a venue or multiple venues.
Some experience working with agencies and booking artists.
Some experience in talent buying, music booking, or event management within a live music venue setting.
Physical Requirements The work in this class is generally light, although work often requires considerable walking, sitting, standing, and lifting up to 35 pounds. An employee must be able to move about freely to observe facilities and activities. Manual dexterity with hands and fingers is required. An employee must be able to talk and hear to communicate with other employees, the public, vendors, and others. Visual acuity is necessary to read and write handwritten and typewritten materials and view a computer.
Conditions of Employment Requires possession of a valid driver’s license with an acceptable driving record.
Requires drug testing and background check (which may include criminal history check, SBI fingerprinting, motor vehicle records check, education verification and credit history review) and satisfactory reference checks prior to employment.
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