Trust the Pineapple - Erica Deuschle & Company
High Level Executive Assistant
Trust the Pineapple - Erica Deuschle & Company, Ardmore, Pennsylvania, United States, 19003
Are you an experienced, detail-oriented administrative professional ready to lead and optimize operations for a high-performing real estate team? Erica Deuschle & Company is seeking a Real Estate Executive Assistant / Operations Coordinator to support agents, including top producers handling $20M+ in sales annually. In this pivotal role, you’ll own team processes, manage transactions from start to finish, oversee listings, and ensure agents are accountable and efficient. You’ll be instrumental in maintaining high standards, streamlining operations, and driving results in a fast-paced, high-volume environment. This is a chance to take real ownership and make a visible impact on the team’s success.
Compensation
$60,000 – $70,000 annually
Paid Time Off (PTO)
Bonus potential
Responsibilities Transaction Coordination & Listing Management
Handle all aspects of property listings from contract to close
Ensure all listing information is accurate in MLS and marketing platforms
Schedule and coordinate showings, open houses, and inspections
Communicate with sellers and buyers to provide updates and guidance
CRM & Database Management
Maintain agent and client records in the CRM
Track lead follow-ups and client communications
Generate reports and provide insights to management on team performance
Administrative Support
Screen calls, manage emails, and respond to client inquiries promptly
Assist with scheduling, calendars, and internal meetings
Manage team documentation, contracts, and files
Support onboarding of new agents and team members
Team Operations & Process Improvement
Ensure adherence to established workflows and processes
Identify areas for improvement and suggest solutions
Help streamline communication and task tracking across the team
Support team events, marketing initiatives, and client appreciation programs
Technology & Tools
Be a resource for agents on CRM, project management tools, MLS systems, and other platforms
Troubleshoot minor tech issues and assist with training on new tools
Accountability & Follow-up
Monitor deadlines and ensure tasks are completed efficiently
Hold agents accountable for timely follow-ups and deliverables
Provide regular updates to Erica and Dave on operational status
Qualifications
2-3+ years of real estate transaction experience
Exceptional organizational skills with meticulous attention to detail
Strong creative problem-solving skills and a proactive, solution-driven approach
Able to work independently, own processes, and support a high-performing team while managing multiple priorities
Superior interpersonal skills, with excellent written and verbal communication
Highly thorough, organized, and passionate about completing to-do lists
Experienced with learning new software and teaching others, including CRM systems, project management tools, Microsoft Office, social media platforms, Google Drive, etc.
Ability to multitask, prioritize daily workload, and ensure deadlines are met efficiently
Positive, proactive “CAN and WILL DO” attitude
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Compensation
$60,000 – $70,000 annually
Paid Time Off (PTO)
Bonus potential
Responsibilities Transaction Coordination & Listing Management
Handle all aspects of property listings from contract to close
Ensure all listing information is accurate in MLS and marketing platforms
Schedule and coordinate showings, open houses, and inspections
Communicate with sellers and buyers to provide updates and guidance
CRM & Database Management
Maintain agent and client records in the CRM
Track lead follow-ups and client communications
Generate reports and provide insights to management on team performance
Administrative Support
Screen calls, manage emails, and respond to client inquiries promptly
Assist with scheduling, calendars, and internal meetings
Manage team documentation, contracts, and files
Support onboarding of new agents and team members
Team Operations & Process Improvement
Ensure adherence to established workflows and processes
Identify areas for improvement and suggest solutions
Help streamline communication and task tracking across the team
Support team events, marketing initiatives, and client appreciation programs
Technology & Tools
Be a resource for agents on CRM, project management tools, MLS systems, and other platforms
Troubleshoot minor tech issues and assist with training on new tools
Accountability & Follow-up
Monitor deadlines and ensure tasks are completed efficiently
Hold agents accountable for timely follow-ups and deliverables
Provide regular updates to Erica and Dave on operational status
Qualifications
2-3+ years of real estate transaction experience
Exceptional organizational skills with meticulous attention to detail
Strong creative problem-solving skills and a proactive, solution-driven approach
Able to work independently, own processes, and support a high-performing team while managing multiple priorities
Superior interpersonal skills, with excellent written and verbal communication
Highly thorough, organized, and passionate about completing to-do lists
Experienced with learning new software and teaching others, including CRM systems, project management tools, Microsoft Office, social media platforms, Google Drive, etc.
Ability to multitask, prioritize daily workload, and ensure deadlines are met efficiently
Positive, proactive “CAN and WILL DO” attitude
#J-18808-Ljbffr