Kiewit
Administrative Coordinator-Construction-Southeast
Kiewit, Damascus, Maryland, United States, 20872
Administrative Coordinator-Construction-Southeast
Location: Damascus, VA, US
Requisition ID: 178708
Job Level: Mid Level
Home District/Group: Southeast District
Department: Administration
Employment Type: Full Time
Position Overview The Site Construction Administrator will provide on-site administrative support for a large-scale hurricane repair job to include pedestrian trail reconstruction, bridges, drainage etc. This role ensures smooth coordination between field operations, subcontractors, vendors, and corporate teams. The ideal candidate is detail-oriented, proactive, and experienced in construction administration within fast-paced environments.
District Overview Kiewit's Southeast District specializes in heavy civil, transportation and water resource markets, and has played a significant role in building infrastructure throughout the fast-growing southeastern United States. Since the 1970s, we have built projects from Maryland to Florida and west to Louisiana. Our operations include highways, airports, mass transit, tunnels, water and wastewater facilities, dams and infrastructure work.
Location Primary location: Near or local to Damascus, VA
Responsibilities Human Capital Management
Coordinate onboarding, transfers, and termination documentation.
Process pay addition requests in accordance with established guidelines.
Serve as on-site I-9 documentation coordinator.
Accounts Payable
Assist with AP routing and AIMX coding processes.
Monitor AP workflow for accuracy and timely completion.
Support cost center reviews and vendor management activities.
Compliance
Provide administrative support for compliance-related steps and documentation.
Office Administration
Manage outgoing FedEx shipments and receive incoming deliveries (UPS, USPS, FedEx).
Maintain office supply inventory and process shopping cart requests.
Assist with travel card reconciliation for management.
Provide support for Concur expense reporting.
Coordinate meals and catering orders for meetings.
Oversee office utilities and related vendor communications.
#LI-MP2
Qualifications
Prior administrative support experience required
A bachelor's or associate’s degree related to the role strongly preferred
Strong written and verbal communication skills
Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
Previous track record of successfully meeting deadlines and project expectations
Ability to work with people at all levels of the organization, including senior leadership, as needed
Outstanding attention to detail and strong organizational skills
Ability to maintain strict confidence of important, sensitive information and materials
Enthusiastic team player with an interest in helping the team stay connected and working effectively together
Other Requirements:
Work productively and meet deadlines timely
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
May work at various different locations and conditions may vary.
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
Equal Opportunity Employer, including disability and protected veteran status.
There’s no limit to what you’ll do at Kiewit.
Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will
positively impact people’s lives for generations to come.
Here you’ll have endless opportunities to
expand your expertise
through on-the-job experience and internal and external training and development opportunities.
We offer our full-time staff employees a
comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.
Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business.
We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.
We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.
Job Segment:
Accounts Payable, Administrative Assistant, Water Treatment, Wastewater, Supply, Finance, Administrative, Engineering, Operations
#J-18808-Ljbffr
Requisition ID: 178708
Job Level: Mid Level
Home District/Group: Southeast District
Department: Administration
Employment Type: Full Time
Position Overview The Site Construction Administrator will provide on-site administrative support for a large-scale hurricane repair job to include pedestrian trail reconstruction, bridges, drainage etc. This role ensures smooth coordination between field operations, subcontractors, vendors, and corporate teams. The ideal candidate is detail-oriented, proactive, and experienced in construction administration within fast-paced environments.
District Overview Kiewit's Southeast District specializes in heavy civil, transportation and water resource markets, and has played a significant role in building infrastructure throughout the fast-growing southeastern United States. Since the 1970s, we have built projects from Maryland to Florida and west to Louisiana. Our operations include highways, airports, mass transit, tunnels, water and wastewater facilities, dams and infrastructure work.
Location Primary location: Near or local to Damascus, VA
Responsibilities Human Capital Management
Coordinate onboarding, transfers, and termination documentation.
Process pay addition requests in accordance with established guidelines.
Serve as on-site I-9 documentation coordinator.
Accounts Payable
Assist with AP routing and AIMX coding processes.
Monitor AP workflow for accuracy and timely completion.
Support cost center reviews and vendor management activities.
Compliance
Provide administrative support for compliance-related steps and documentation.
Office Administration
Manage outgoing FedEx shipments and receive incoming deliveries (UPS, USPS, FedEx).
Maintain office supply inventory and process shopping cart requests.
Assist with travel card reconciliation for management.
Provide support for Concur expense reporting.
Coordinate meals and catering orders for meetings.
Oversee office utilities and related vendor communications.
#LI-MP2
Qualifications
Prior administrative support experience required
A bachelor's or associate’s degree related to the role strongly preferred
Strong written and verbal communication skills
Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
Previous track record of successfully meeting deadlines and project expectations
Ability to work with people at all levels of the organization, including senior leadership, as needed
Outstanding attention to detail and strong organizational skills
Ability to maintain strict confidence of important, sensitive information and materials
Enthusiastic team player with an interest in helping the team stay connected and working effectively together
Other Requirements:
Work productively and meet deadlines timely
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
May work at various different locations and conditions may vary.
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
Equal Opportunity Employer, including disability and protected veteran status.
There’s no limit to what you’ll do at Kiewit.
Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will
positively impact people’s lives for generations to come.
Here you’ll have endless opportunities to
expand your expertise
through on-the-job experience and internal and external training and development opportunities.
We offer our full-time staff employees a
comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.
Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business.
We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.
We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.
Job Segment:
Accounts Payable, Administrative Assistant, Water Treatment, Wastewater, Supply, Finance, Administrative, Engineering, Operations
#J-18808-Ljbffr