University of Utah
Priority Review Date (Note - Posting may close at any time)
Job Summary
The Events Manager, Alumni Relations advances the mission of the Spencer Fox Eccles School of Medicine by designing and executing high-impact events and engagement experiences that strengthen relationships with alumni, donors, faculty, students, and key constituents locally and nationally. This role plays a critical part in fostering alumni affinity, supporting donor stewardship, and advancing the School’s engagement and advancement strategies through thoughtful, mission-aligned experiences.
Working in close collaboration with University of Utah Alumni, Advancement, academic leadership, faculty, and University of Utah Health partners, the Advancement Manager leads the planning and execution of a diverse portfolio of events—from intimate gatherings to large-scale, high-profile programs—ensuring each experience is purpose-driven, audience-centered, and operationally excellent.
This position oversees events from concept through completion, managing multiple projects simultaneously while maintaining exceptional attention to detail and strategic intent. Responsibilities span all facets of event and experience management, including budgeting, venue and vendor sourcing, contract review, speaker and leadership coordination, logistics, run-of-show development, staffing, marketing timelines, content and communications, technical rehearsals, on-site execution, and post-event evaluation.
The Events Manager, Alumni Relations must be a strong communicator and collaborator, capable of managing relationships with senior leaders, faculty, alumni volunteers, sponsors, and external partners. The Spencer Fox Eccles School of Medicine hosts 30+ events and campaigns annually, including alumni reunions, board and committee meetings, regional and national engagement events, virtual programs, speaker series, awards and recognition events, and signature alumni weekend experiences.
Key Responsibilities
Lead the strategic planning and execution of a comprehensive portfolio of alumni, donor, and constituent events, managing all aspects of event delivery while meeting deadlines, budget parameters, and engagement objectives.
Design and facilitate all logistical components of events, including contract negotiation and management, guest list development, venue preparation, presentation and content coordination, audio-visual and technical production, photography and videography, catering, security, transportation, décor, entertainment, and branded marketing materials.
Manage the full guest experience from concept through post-event follow-up, ensuring a consistently high level of service, thoughtful experience design, and seamless on-site execution aligned with the mission and values of the School of Medicine.
Collaborate closely with advancement colleagues, academic and departmental leadership, faculty, alumni volunteers, and University partners to design and execute meaningful engagement and stewardship opportunities.
Build and maintain strong relationships with vendors, venues, and industry partners to deliver creative, high-quality, and cost-effective event solutions.
Oversee event marketing and communications timelines in coordination with advancement and communications partners, ensuring alignment with institutional branding and messaging standards.
Manage promotional item inventory, ordering, and distribution in accordance with brand standards and event needs.
Lead and coordinate staff, students, volunteers, board and committee members involved in event planning and execution, including managing assignments, agendas, calendars, and on-site roles.
Conduct event research, site visits, and pre-event planning meetings; develop run-of-show documents and briefing materials; and lead technical rehearsals to ensure events are executed smoothly and professionally.
May plan and direct the day-to-day work of a staff member and/or student employees, including training, setting performance expectations, and providing ongoing guidance and feedback.
Evaluate events post-execution using qualitative and quantitative feedback to inform continuous improvement and support advancement and alumni engagement goals.
Other duties, as assigned.
Minimum Qualifications
Bachelor’s degree or equivalent experience (one year of education equals two years of experience).
Two years of related experience in events, alumni relations, or related fields.
Preferences
Proven ability to manage multiple projects and deadlines.
Excellent organizational skills, including multitasking, time management, and meticulous attention to detail.
Excellent communication, interpersonal, and organizational skills.
Demonstrated ability to work effectively with diverse teams and stakeholders.
Ability to travel overnight outside the area.
Experience in higher education or a nonprofit setting.
Experience in maintaining and building enriching business relationships.
Proficient with Microsoft Office Suite.
Experience with constituent relations databases and email marketing tools.
Required Documents
Resume
Cover Letter
Optional Documents University Human Resource Management 250 East 200 South, Suite 125 Salt Lake City, UT 84111 Contact us: (801) 581-2169 By Email: employment@utah.edu
Posting Specific Questions Required fields are indicated with an asterisk (*).
* What is your highest level of completed education? None
High School Diploma or Equivalent
Associate Degree
Bachelor's Degree
Master's Degree
Doctorate Degree
* How many years of related work experience do you have? Less than 2 years
2 years or more, but less than 4 years
4 years or more, but less than 6 years
6 years or more, but less than 8 years
8 years or more, but less than 10 years
10 years or more, but less than 12 years
12 years or more, but less than 14 years
14 years or more
Additional Information The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Afferequitive Act/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and affirmatively Action:. Director/ Title IX Coordinator Office of Equal Opportunity and Affhomatic Action ( OEO /AA) 383 University Street, Level 1 OEO Suite Salt Lake City, UT 84112 801-581-8365 oeo@utah.edu Online reports may be submitted at
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
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Job Summary
The Events Manager, Alumni Relations advances the mission of the Spencer Fox Eccles School of Medicine by designing and executing high-impact events and engagement experiences that strengthen relationships with alumni, donors, faculty, students, and key constituents locally and nationally. This role plays a critical part in fostering alumni affinity, supporting donor stewardship, and advancing the School’s engagement and advancement strategies through thoughtful, mission-aligned experiences.
Working in close collaboration with University of Utah Alumni, Advancement, academic leadership, faculty, and University of Utah Health partners, the Advancement Manager leads the planning and execution of a diverse portfolio of events—from intimate gatherings to large-scale, high-profile programs—ensuring each experience is purpose-driven, audience-centered, and operationally excellent.
This position oversees events from concept through completion, managing multiple projects simultaneously while maintaining exceptional attention to detail and strategic intent. Responsibilities span all facets of event and experience management, including budgeting, venue and vendor sourcing, contract review, speaker and leadership coordination, logistics, run-of-show development, staffing, marketing timelines, content and communications, technical rehearsals, on-site execution, and post-event evaluation.
The Events Manager, Alumni Relations must be a strong communicator and collaborator, capable of managing relationships with senior leaders, faculty, alumni volunteers, sponsors, and external partners. The Spencer Fox Eccles School of Medicine hosts 30+ events and campaigns annually, including alumni reunions, board and committee meetings, regional and national engagement events, virtual programs, speaker series, awards and recognition events, and signature alumni weekend experiences.
Key Responsibilities
Lead the strategic planning and execution of a comprehensive portfolio of alumni, donor, and constituent events, managing all aspects of event delivery while meeting deadlines, budget parameters, and engagement objectives.
Design and facilitate all logistical components of events, including contract negotiation and management, guest list development, venue preparation, presentation and content coordination, audio-visual and technical production, photography and videography, catering, security, transportation, décor, entertainment, and branded marketing materials.
Manage the full guest experience from concept through post-event follow-up, ensuring a consistently high level of service, thoughtful experience design, and seamless on-site execution aligned with the mission and values of the School of Medicine.
Collaborate closely with advancement colleagues, academic and departmental leadership, faculty, alumni volunteers, and University partners to design and execute meaningful engagement and stewardship opportunities.
Build and maintain strong relationships with vendors, venues, and industry partners to deliver creative, high-quality, and cost-effective event solutions.
Oversee event marketing and communications timelines in coordination with advancement and communications partners, ensuring alignment with institutional branding and messaging standards.
Manage promotional item inventory, ordering, and distribution in accordance with brand standards and event needs.
Lead and coordinate staff, students, volunteers, board and committee members involved in event planning and execution, including managing assignments, agendas, calendars, and on-site roles.
Conduct event research, site visits, and pre-event planning meetings; develop run-of-show documents and briefing materials; and lead technical rehearsals to ensure events are executed smoothly and professionally.
May plan and direct the day-to-day work of a staff member and/or student employees, including training, setting performance expectations, and providing ongoing guidance and feedback.
Evaluate events post-execution using qualitative and quantitative feedback to inform continuous improvement and support advancement and alumni engagement goals.
Other duties, as assigned.
Minimum Qualifications
Bachelor’s degree or equivalent experience (one year of education equals two years of experience).
Two years of related experience in events, alumni relations, or related fields.
Preferences
Proven ability to manage multiple projects and deadlines.
Excellent organizational skills, including multitasking, time management, and meticulous attention to detail.
Excellent communication, interpersonal, and organizational skills.
Demonstrated ability to work effectively with diverse teams and stakeholders.
Ability to travel overnight outside the area.
Experience in higher education or a nonprofit setting.
Experience in maintaining and building enriching business relationships.
Proficient with Microsoft Office Suite.
Experience with constituent relations databases and email marketing tools.
Required Documents
Resume
Cover Letter
Optional Documents University Human Resource Management 250 East 200 South, Suite 125 Salt Lake City, UT 84111 Contact us: (801) 581-2169 By Email: employment@utah.edu
Posting Specific Questions Required fields are indicated with an asterisk (*).
* What is your highest level of completed education? None
High School Diploma or Equivalent
Associate Degree
Bachelor's Degree
Master's Degree
Doctorate Degree
* How many years of related work experience do you have? Less than 2 years
2 years or more, but less than 4 years
4 years or more, but less than 6 years
6 years or more, but less than 8 years
8 years or more, but less than 10 years
10 years or more, but less than 12 years
12 years or more, but less than 14 years
14 years or more
Additional Information The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Afferequitive Act/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and affirmatively Action:. Director/ Title IX Coordinator Office of Equal Opportunity and Affhomatic Action ( OEO /AA) 383 University Street, Level 1 OEO Suite Salt Lake City, UT 84112 801-581-8365 oeo@utah.edu Online reports may be submitted at
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
#J-18808-Ljbffr