The California State University
Library Collections Maintenance Coordinator
The California State University, Pomona, California, United States, 91768
Library Collections Maintenance Coordinator
Job no:
553996 Work type:
Staff Location:
Pomona Responsibilities
Oversee and lead Stack Management's daily operation to ensure access to materials and quality service to library patrons Assign work, organize workflow, establish priorities, and review Stack Management team work Using working knowledge of library accounting and budget procedures, prepare and propose a Stack Management Budget Request for each fiscal year and estimate future equipment needs for shelving Plan and oversee the sorting of all materials, shelving procedures, and routines Analyze, plan and supervise the completion of shelving shifts as needed Using statistical data, analyze space availability and recommend shelving shifts or purchase of additional shelving ranges alternatives when planning growth of the collection Promote teamwork and team effort through effective communication, consultation and interaction Coordinate stack management student assistant schedules to ensure stacks are well maintained Serve as a resource person responsible for providing information and recommendations to administration Collect, compile, and submit daily statistics for the department's monthly report Initiate recruitment of student personnel based upon data, considering the volume of materials used versus the number of students available to process materials for use by library patrons Ensure books are picked up from campus return bins at least 3 days/ week Lead Access Services Student Assistants (includes those who support Reference) Using thorough knowledge of all aspects of lead work direction, assist in employee selection, train employees in new work procedures, assign work and schedules, organize workflow, and review work to promote teamwork and optimize effectiveness Work with campus human resources and Dean's office to ensure proper practices and payroll procedures are followed Post job openings when needed, schedule and participate in job interviews for new hires; prepare necessary forms to complete the hire process with University Career Center and University Payroll Collaborate with Unit Head to create weekly student schedule, ensuring adequate coverage Using working knowledge of library accounting and budget procedures, monitor allocated annual Access Services and Reference student assistant budgets Monitor, compile and report department student assistant budget; analyze trends and assure department adheres to budget Project and process monthly expenditures for all student assistants and approve all Access Services student hours using university system (PeopleSoft) Qualifications
High School Diploma/GED plus two to three years of related library and/or related clerical experience or an equivalent combination of experience and education Two to three years of related Library and/or related clerical experience or an equivalent combination of experience and education Thorough knowledge of and ability to interpret overall library policies and procedures and an in-depth knowledge of library operations, policies and procedures pertaining to assigned functional area Working knowledge of library collection and its organization, as well as classification schemes; demonstrated expertise in creating and correcting bibliographic records Thorough knowledge of external on-line databases, system and resources, including the ability to perform complex on-line searches Thorough knowledge of institution's and library's policies and practices associated with the ethical use of and access to library and on-line resources Working knowledge of national standards pertaining to library operations, including a thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them, and to explain them to patrons, to ensure compliance Demonstrated expertise in using library automated system(s), especially subsystem(s) pertaining to the functional area, including database maintenance Ability to investigate and research more complex problems, including analyzing and interpreting information Working knowledge of library accounting and budget procedures and allocation processes, and ability to apply this knowledge to assist in handling vendor accounts and the budget process Strong written and verbal communication skills to prepare internal library reports and written and visual presentations on library resources and present them to library patrons, including students Strong communication and interpretive skills to interview patrons regarding their information needs and guide them in the use of more complex library and online resources Working knowledge of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing work flow and establishing priorities, reviewing work, providing input to performance evaluations and promoting teamwork to optimize effectiveness; working knowledge of campus human resource practices and payroll procedures Strong organizational skills to oversee and lead work flow in assigned area Preferred Qualifications
Minimum of 24 months of experience in an academic, research, or public library or comparable setting, including supervision of staff and/or student employees Strong customer service skills and commitment to providing service effectively in a fast‑paced, high‑volume environment Ability to set priorities for self and others to meet deadlines, complete projects on time and within budget, and work with minimal supervision Flexibility, creativity, and innovation coupled with an ability to take initiative and be self‑directed Strong interpersonal, written, and verbal communication skills; effective email and telephone communication with customers to resolve issues and problems professionally and respectfully Strong organizational, project, and time management skills to lead and/or coordinate multiple projects Extensive knowledge of Library terminology, collection procedures, OPAC catalog, and library databases Effective reference skills to determine proper research tools for patron needs Expertise with Alma Integrated Library System experience as well as Ex Libris Interfaces in an Academic Library setting, including use of computer and software applications to accomplish tasks Ability to apply rules in accordance with policy, regulations, and procedures under varying circumstances Equal Employment Opportunity
– Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. This commitment includes compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, and other applicable state and federal anti‑discrimination laws.
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Job no:
553996 Work type:
Staff Location:
Pomona Responsibilities
Oversee and lead Stack Management's daily operation to ensure access to materials and quality service to library patrons Assign work, organize workflow, establish priorities, and review Stack Management team work Using working knowledge of library accounting and budget procedures, prepare and propose a Stack Management Budget Request for each fiscal year and estimate future equipment needs for shelving Plan and oversee the sorting of all materials, shelving procedures, and routines Analyze, plan and supervise the completion of shelving shifts as needed Using statistical data, analyze space availability and recommend shelving shifts or purchase of additional shelving ranges alternatives when planning growth of the collection Promote teamwork and team effort through effective communication, consultation and interaction Coordinate stack management student assistant schedules to ensure stacks are well maintained Serve as a resource person responsible for providing information and recommendations to administration Collect, compile, and submit daily statistics for the department's monthly report Initiate recruitment of student personnel based upon data, considering the volume of materials used versus the number of students available to process materials for use by library patrons Ensure books are picked up from campus return bins at least 3 days/ week Lead Access Services Student Assistants (includes those who support Reference) Using thorough knowledge of all aspects of lead work direction, assist in employee selection, train employees in new work procedures, assign work and schedules, organize workflow, and review work to promote teamwork and optimize effectiveness Work with campus human resources and Dean's office to ensure proper practices and payroll procedures are followed Post job openings when needed, schedule and participate in job interviews for new hires; prepare necessary forms to complete the hire process with University Career Center and University Payroll Collaborate with Unit Head to create weekly student schedule, ensuring adequate coverage Using working knowledge of library accounting and budget procedures, monitor allocated annual Access Services and Reference student assistant budgets Monitor, compile and report department student assistant budget; analyze trends and assure department adheres to budget Project and process monthly expenditures for all student assistants and approve all Access Services student hours using university system (PeopleSoft) Qualifications
High School Diploma/GED plus two to three years of related library and/or related clerical experience or an equivalent combination of experience and education Two to three years of related Library and/or related clerical experience or an equivalent combination of experience and education Thorough knowledge of and ability to interpret overall library policies and procedures and an in-depth knowledge of library operations, policies and procedures pertaining to assigned functional area Working knowledge of library collection and its organization, as well as classification schemes; demonstrated expertise in creating and correcting bibliographic records Thorough knowledge of external on-line databases, system and resources, including the ability to perform complex on-line searches Thorough knowledge of institution's and library's policies and practices associated with the ethical use of and access to library and on-line resources Working knowledge of national standards pertaining to library operations, including a thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them, and to explain them to patrons, to ensure compliance Demonstrated expertise in using library automated system(s), especially subsystem(s) pertaining to the functional area, including database maintenance Ability to investigate and research more complex problems, including analyzing and interpreting information Working knowledge of library accounting and budget procedures and allocation processes, and ability to apply this knowledge to assist in handling vendor accounts and the budget process Strong written and verbal communication skills to prepare internal library reports and written and visual presentations on library resources and present them to library patrons, including students Strong communication and interpretive skills to interview patrons regarding their information needs and guide them in the use of more complex library and online resources Working knowledge of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing work flow and establishing priorities, reviewing work, providing input to performance evaluations and promoting teamwork to optimize effectiveness; working knowledge of campus human resource practices and payroll procedures Strong organizational skills to oversee and lead work flow in assigned area Preferred Qualifications
Minimum of 24 months of experience in an academic, research, or public library or comparable setting, including supervision of staff and/or student employees Strong customer service skills and commitment to providing service effectively in a fast‑paced, high‑volume environment Ability to set priorities for self and others to meet deadlines, complete projects on time and within budget, and work with minimal supervision Flexibility, creativity, and innovation coupled with an ability to take initiative and be self‑directed Strong interpersonal, written, and verbal communication skills; effective email and telephone communication with customers to resolve issues and problems professionally and respectfully Strong organizational, project, and time management skills to lead and/or coordinate multiple projects Extensive knowledge of Library terminology, collection procedures, OPAC catalog, and library databases Effective reference skills to determine proper research tools for patron needs Expertise with Alma Integrated Library System experience as well as Ex Libris Interfaces in an Academic Library setting, including use of computer and software applications to accomplish tasks Ability to apply rules in accordance with policy, regulations, and procedures under varying circumstances Equal Employment Opportunity
– Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. This commitment includes compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, and other applicable state and federal anti‑discrimination laws.
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