Insomniac Events
Insomniac - Seasonal Production Coordinator (Procurement) 2025
Insomniac Events, San Bernardino, California, United States, 92409
Insomniac – Seasonal Production Coordinator (Procurement) 2025
Insomniac Events • San Bernardino, CA, United States
WHO ARE YOU? Do you enjoy music? Are you curious about the inner workings of festival production? Then you're in luck! We are looking for a highly motivated self‑starter who embodies both a passion for live events and loves to problem‑solve. Sounds like you? Then keep reading…
WHO ARE WE? Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state‑of‑the‑art lighting, pyrotechnics and sound design, large‑scale art installations, theatrical performers and next‑generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.
Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac’s events have taken place in 13 countries across five continents. The company’s premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance‑music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since 1993.
THE ROLE The Production Coordinator for Procurement will support the Procurement Department Management Team with purchase requests from key departmental stakeholders, obtain proposals from vendors through RFQ, and coordinate the end‑to‑end vendor contracting process. The role includes identifying opportunities for cost savings through side‑by‑side proposal analyses, working closely with accounting to identify new vendors, facilitate payment, and manage the full vendor lifecycle. The ideal candidate will excel in researching, evaluating and contacting vendors (often over the phone), and presenting service and rate comparisons to the Procurement team.
This position requires strong administrative skills including organizing schedules, project details, year‑over‑year cost analyses, and data consolidation. Proficiency in Excel and Google Suite is a must. The Coordinator must follow directions, excel in a fast‑paced, teamwork‑driven environment, and adapt quickly to last‑minute changes. This hybrid role involves remote work, office work, and on‑site presence at events.
RESPONSIBILITIES
Partner and collaborate with the Procurement Department to maintain ongoing communication channels across key stakeholder departments, providing efficient and effective vendor relations and sourcing support.
Evaluate vendors through various outreach methods and objective performance measurements, including on‑time delivery, quality of service, and price competitiveness.
Coordinate all aspects of the vendor contracting process: secure service agreements and insurance documentation with legal, advance credentials and site assets (power, heavy equipment), book supplemental labor, schedule install/strike dates, and ensure timely receipt of invoices upon completion of services.
Develop and maintain strong relationships with new and existing vendors.
Audit and submit invoices and purchase orders related to current vendor deals and negotiations.
Organize project details, schedules and spend data using Excel spreadsheets and pivot tables.
Ensure product and service quality remain paramount during all vendor discussions and negotiations.
Complete other special projects and tasks as assigned.
Travel may be required (economy).
Research possible sources/suppliers for requested items, provide alternatives or substitutions when applicable, and assist internal requesters with select requirements. Review technical drawings or schematics, evaluate total cost of ownership, and monitor savings on sourcing deals.
Ensure all purchases align with design specifications, project budgets, and timelines.
QUALIFICATIONS
Proven ability to navigate through Excel and G Suite (e.g., V‑lookup, pivot tables, formula‑driven).
Familiarity with production equipment such as tenting, stage decking, truss, heavy equipment, fencing, and sanitation is a plus.
Ability to negotiate contracts across various production‑related categories.
Excellent verbal and written communication skills.
Strong organizational and time‑management skills.
Previous purchasing or vendor‑relations experience.
Ability to think quickly on the fly, solve challenging situations while maintaining composure.
Extensive experience managing multiple large‑scale projects in high‑stress roles.
Exceptional phone etiquette and comfort dealing with vendors through various means of communication.
Detail‑oriented with an analytical attitude.
OSHA‑10 and forklift certification is a plus.
WORK ENVIRONMENT
Must tolerate loud noise levels and busy environments.
Must be willing to travel to work and to events during holidays, evenings, and weekends as required to meet deadlines.
Must be comfortable operating across multiple time zones.
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Insomniac strongly supports equal employment opportunity for all applicants regardless of age, ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex, gender and gender identity, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law.
We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case‑by‑case basis.
HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.
COMPENSATION Pay Range: $22.00–$28.00
The expected compensation for this position is: $16.90 USD hourly
Pay is based on a number of factors including market location, qualifications, skills and experience.
#J-18808-Ljbffr
Insomniac Events • San Bernardino, CA, United States
WHO ARE YOU? Do you enjoy music? Are you curious about the inner workings of festival production? Then you're in luck! We are looking for a highly motivated self‑starter who embodies both a passion for live events and loves to problem‑solve. Sounds like you? Then keep reading…
WHO ARE WE? Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state‑of‑the‑art lighting, pyrotechnics and sound design, large‑scale art installations, theatrical performers and next‑generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.
Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac’s events have taken place in 13 countries across five continents. The company’s premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance‑music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since 1993.
THE ROLE The Production Coordinator for Procurement will support the Procurement Department Management Team with purchase requests from key departmental stakeholders, obtain proposals from vendors through RFQ, and coordinate the end‑to‑end vendor contracting process. The role includes identifying opportunities for cost savings through side‑by‑side proposal analyses, working closely with accounting to identify new vendors, facilitate payment, and manage the full vendor lifecycle. The ideal candidate will excel in researching, evaluating and contacting vendors (often over the phone), and presenting service and rate comparisons to the Procurement team.
This position requires strong administrative skills including organizing schedules, project details, year‑over‑year cost analyses, and data consolidation. Proficiency in Excel and Google Suite is a must. The Coordinator must follow directions, excel in a fast‑paced, teamwork‑driven environment, and adapt quickly to last‑minute changes. This hybrid role involves remote work, office work, and on‑site presence at events.
RESPONSIBILITIES
Partner and collaborate with the Procurement Department to maintain ongoing communication channels across key stakeholder departments, providing efficient and effective vendor relations and sourcing support.
Evaluate vendors through various outreach methods and objective performance measurements, including on‑time delivery, quality of service, and price competitiveness.
Coordinate all aspects of the vendor contracting process: secure service agreements and insurance documentation with legal, advance credentials and site assets (power, heavy equipment), book supplemental labor, schedule install/strike dates, and ensure timely receipt of invoices upon completion of services.
Develop and maintain strong relationships with new and existing vendors.
Audit and submit invoices and purchase orders related to current vendor deals and negotiations.
Organize project details, schedules and spend data using Excel spreadsheets and pivot tables.
Ensure product and service quality remain paramount during all vendor discussions and negotiations.
Complete other special projects and tasks as assigned.
Travel may be required (economy).
Research possible sources/suppliers for requested items, provide alternatives or substitutions when applicable, and assist internal requesters with select requirements. Review technical drawings or schematics, evaluate total cost of ownership, and monitor savings on sourcing deals.
Ensure all purchases align with design specifications, project budgets, and timelines.
QUALIFICATIONS
Proven ability to navigate through Excel and G Suite (e.g., V‑lookup, pivot tables, formula‑driven).
Familiarity with production equipment such as tenting, stage decking, truss, heavy equipment, fencing, and sanitation is a plus.
Ability to negotiate contracts across various production‑related categories.
Excellent verbal and written communication skills.
Strong organizational and time‑management skills.
Previous purchasing or vendor‑relations experience.
Ability to think quickly on the fly, solve challenging situations while maintaining composure.
Extensive experience managing multiple large‑scale projects in high‑stress roles.
Exceptional phone etiquette and comfort dealing with vendors through various means of communication.
Detail‑oriented with an analytical attitude.
OSHA‑10 and forklift certification is a plus.
WORK ENVIRONMENT
Must tolerate loud noise levels and busy environments.
Must be willing to travel to work and to events during holidays, evenings, and weekends as required to meet deadlines.
Must be comfortable operating across multiple time zones.
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Insomniac strongly supports equal employment opportunity for all applicants regardless of age, ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex, gender and gender identity, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law.
We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case‑by‑case basis.
HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.
COMPENSATION Pay Range: $22.00–$28.00
The expected compensation for this position is: $16.90 USD hourly
Pay is based on a number of factors including market location, qualifications, skills and experience.
#J-18808-Ljbffr