Ultimate Staffing
Responsibilities
Monitor and track purchase orders, work orders, and material movement to ensure timely delivery of required items.
Liaise with vendors, buyers, and production teams to expedite back-ordered or delayed materials.
Communicate daily with suppliers to get updates on order status and proactively resolve any issues causing delivery delays.
Coordinate with production planners and warehouse teams to prioritize materials based on production schedules.
Update ERP or MRP systems with accurate status of parts, deliveries, and open orders.
Identify and report shortages, bottlenecks, or supply issues that could impact production.
Support internal teams by providing accurate lead times and delivery status on critical items.
Work with quality and receiving departments to resolve discrepancies or rejected parts quickly.
Maintain clear documentation of all expediting activities, supplier communications, and delivery performance.
Support continuous improvement initiatives related to inventory control, lead time reduction, and supplier performance.
Qualifications
High school diploma or GED
2+ years of experience in supply chain, logistics, or manufacturing support
Strong organizational and communication skills
Ability to multitask and work under pressure in a fast-paced environment
Proficiency with Microsoft Office and ERP systems (e.g., SAP, Oracle, Epicor, etc.)
Preferred Qualifications
Associate's degree in Business, Supply Chain, or related field
Experience in manufacturing or fabrication environments
Familiarity with lean manufacturing and Just-In-Time (JIT) principles
Core Characteristics
Highly Organized - Tracks multiple orders, work orders, and inventory parts simultaneously without errors.
Strong Sense of Urgency - Responds quickly to production delays, material shortages, or unexpected disruptions.
Detail-Oriented - Pays close attention to order numbers, part specifications, schedules, and documentation.
Proactive Communicator - Acts as the liaison between production, purchasing, planning, and vendors to ensure workflow continuity.
Problem Solver - Quickly identifies bottlenecks and takes initiative to resolve material or scheduling conflicts.
Multitasking Ability - Handles various priorities across departments with competing deadlines.
Production Process Knowledge - Understands manufacturing flows, work orders, BOMs, and production stages to anticipate needs.
ERP/MRP System Fluency - Comfortable navigating manufacturing software to check order status, inventory levels, and routing.
Collaborative Attitude - Works well with supervisors, planners, warehouse staff, and vendors to move jobs forward.
Adaptability - Shifts gears easily based on changes to production schedules or material availability.
Soft Skills
Dependable and accountable
Clear verbal and written communicator
Team player with a customer service mindset
Strong time management
Desired Technical Skills
Knowledge of lean manufacturing or just-in-time (JIT) principles
Familiar with kanban, kitting, and pull systems
Able to read work orders, travelers, and production schedules
Physical Requirements
Ability to sit, stand, and walk for extended periods
May require occasional lifting of materials up to 25 lbs
Exposure to manufacturing floor environments
Working Conditions
Office and production floor settings
Occasional visits to supplier sites may be required
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Monitor and track purchase orders, work orders, and material movement to ensure timely delivery of required items.
Liaise with vendors, buyers, and production teams to expedite back-ordered or delayed materials.
Communicate daily with suppliers to get updates on order status and proactively resolve any issues causing delivery delays.
Coordinate with production planners and warehouse teams to prioritize materials based on production schedules.
Update ERP or MRP systems with accurate status of parts, deliveries, and open orders.
Identify and report shortages, bottlenecks, or supply issues that could impact production.
Support internal teams by providing accurate lead times and delivery status on critical items.
Work with quality and receiving departments to resolve discrepancies or rejected parts quickly.
Maintain clear documentation of all expediting activities, supplier communications, and delivery performance.
Support continuous improvement initiatives related to inventory control, lead time reduction, and supplier performance.
Qualifications
High school diploma or GED
2+ years of experience in supply chain, logistics, or manufacturing support
Strong organizational and communication skills
Ability to multitask and work under pressure in a fast-paced environment
Proficiency with Microsoft Office and ERP systems (e.g., SAP, Oracle, Epicor, etc.)
Preferred Qualifications
Associate's degree in Business, Supply Chain, or related field
Experience in manufacturing or fabrication environments
Familiarity with lean manufacturing and Just-In-Time (JIT) principles
Core Characteristics
Highly Organized - Tracks multiple orders, work orders, and inventory parts simultaneously without errors.
Strong Sense of Urgency - Responds quickly to production delays, material shortages, or unexpected disruptions.
Detail-Oriented - Pays close attention to order numbers, part specifications, schedules, and documentation.
Proactive Communicator - Acts as the liaison between production, purchasing, planning, and vendors to ensure workflow continuity.
Problem Solver - Quickly identifies bottlenecks and takes initiative to resolve material or scheduling conflicts.
Multitasking Ability - Handles various priorities across departments with competing deadlines.
Production Process Knowledge - Understands manufacturing flows, work orders, BOMs, and production stages to anticipate needs.
ERP/MRP System Fluency - Comfortable navigating manufacturing software to check order status, inventory levels, and routing.
Collaborative Attitude - Works well with supervisors, planners, warehouse staff, and vendors to move jobs forward.
Adaptability - Shifts gears easily based on changes to production schedules or material availability.
Soft Skills
Dependable and accountable
Clear verbal and written communicator
Team player with a customer service mindset
Strong time management
Desired Technical Skills
Knowledge of lean manufacturing or just-in-time (JIT) principles
Familiar with kanban, kitting, and pull systems
Able to read work orders, travelers, and production schedules
Physical Requirements
Ability to sit, stand, and walk for extended periods
May require occasional lifting of materials up to 25 lbs
Exposure to manufacturing floor environments
Working Conditions
Office and production floor settings
Occasional visits to supplier sites may be required
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