State of Florida
Administrative Assistant II (CS)
Position Number:
48003737 Salary:
$34,760.00 - $36,498.00 Posting Closing Date:
01/23/2026
Application Information
Complete candidate profile, including work history in chronological order.
List all employment periods, gaps of 3+ months, education, and volunteer experience.
Provide supervisor names and contact information for reference checks.
Include supporting documentation for Veteran’s Preference or Right to First Interview if applicable.
Hiring Information and Requirements
The Bureau of Personnel Management reviews all State of Florida and Florida University work history.
Applicants claiming Veteran’s Preference or Right to First Interview must attach required documents.
Office Contact Main Line: 850-245-0428
Job Description The Administrative Assistant II is responsible for scheduling new‑hire intake appointments, filing, scanning, copying, tracking documents, maintaining office supplies, drafting letters, emails, and other correspondence, and performing additional administrative duties as assigned.
Duties & Responsibilities
Communicate administrative and clerical policies and procedures.
Assist the Operations and Management Consultant Manager as needed.
Schedule new‑hire intake appointments.
Type and proof correspondence, edit reports for publication.
Receive, sort, and distribute incoming and outgoing mail.
Maintain compliance with state statutes on travel preparation and processing.
Answer the division main line and provide telephone coverage.
Support staff with travel itineraries, records, forms, IT inventory, and paperless communications.
Maintain division office supplies and procurement.
Who We’re Looking For The ideal incumbent is productive under tight timeframes, can balance multiple priorities, and maintains goal‑directed performance even under stress. The successful candidate presents courteous interaction with others and demonstrates consideration of others’ workload without negatively affecting productivity and morale. Attendance is essential.
Knowledge, Skills, and Abilities
Effective verbal and written communication.
Proficiency in Microsoft Word, Excel, and Outlook.
Strong independent and team collaboration skills.
Ability to establish and maintain working relationships.
Strong planning, organization, and coordination skills.
Preferred Qualifications
Two or more years of administrative experience.
Experience with Microsoft Office.
Background Screening & Selective Service
All applicants must undergo Level 2 background screening, including fingerprinting and state and federal criminal checks.
Male applicants born after Oct. 1, 1962 must register with the Selective Service System before hire.
Veterans’ Preference
Veterans may receive preference for Career Service vacancies. Required documents include DD Form 214 and other necessary documentation.
Equal Opportunity Statement The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation must notify the agency hiring authority or the People First Service Center in advance.
Benefits
State Group Insurance coverage (health, life, dental, vision).
Retirement plan options.
Nine paid holidays and a personal holiday each year.
Annual and sick leave.
Student loan forgiveness program (eligible).
Flexible spending accounts.
Tuition fee waivers at major Florida colleges/universities.
Ongoing comprehensive training.
Career growth opportunities.
Maternity and parental leave benefits.
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48003737 Salary:
$34,760.00 - $36,498.00 Posting Closing Date:
01/23/2026
Application Information
Complete candidate profile, including work history in chronological order.
List all employment periods, gaps of 3+ months, education, and volunteer experience.
Provide supervisor names and contact information for reference checks.
Include supporting documentation for Veteran’s Preference or Right to First Interview if applicable.
Hiring Information and Requirements
The Bureau of Personnel Management reviews all State of Florida and Florida University work history.
Applicants claiming Veteran’s Preference or Right to First Interview must attach required documents.
Office Contact Main Line: 850-245-0428
Job Description The Administrative Assistant II is responsible for scheduling new‑hire intake appointments, filing, scanning, copying, tracking documents, maintaining office supplies, drafting letters, emails, and other correspondence, and performing additional administrative duties as assigned.
Duties & Responsibilities
Communicate administrative and clerical policies and procedures.
Assist the Operations and Management Consultant Manager as needed.
Schedule new‑hire intake appointments.
Type and proof correspondence, edit reports for publication.
Receive, sort, and distribute incoming and outgoing mail.
Maintain compliance with state statutes on travel preparation and processing.
Answer the division main line and provide telephone coverage.
Support staff with travel itineraries, records, forms, IT inventory, and paperless communications.
Maintain division office supplies and procurement.
Who We’re Looking For The ideal incumbent is productive under tight timeframes, can balance multiple priorities, and maintains goal‑directed performance even under stress. The successful candidate presents courteous interaction with others and demonstrates consideration of others’ workload without negatively affecting productivity and morale. Attendance is essential.
Knowledge, Skills, and Abilities
Effective verbal and written communication.
Proficiency in Microsoft Word, Excel, and Outlook.
Strong independent and team collaboration skills.
Ability to establish and maintain working relationships.
Strong planning, organization, and coordination skills.
Preferred Qualifications
Two or more years of administrative experience.
Experience with Microsoft Office.
Background Screening & Selective Service
All applicants must undergo Level 2 background screening, including fingerprinting and state and federal criminal checks.
Male applicants born after Oct. 1, 1962 must register with the Selective Service System before hire.
Veterans’ Preference
Veterans may receive preference for Career Service vacancies. Required documents include DD Form 214 and other necessary documentation.
Equal Opportunity Statement The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation must notify the agency hiring authority or the People First Service Center in advance.
Benefits
State Group Insurance coverage (health, life, dental, vision).
Retirement plan options.
Nine paid holidays and a personal holiday each year.
Annual and sick leave.
Student loan forgiveness program (eligible).
Flexible spending accounts.
Tuition fee waivers at major Florida colleges/universities.
Ongoing comprehensive training.
Career growth opportunities.
Maternity and parental leave benefits.
#J-18808-Ljbffr