Krause Group
Senior Executive Administrative Assistant
Krause Group, Des Moines, Iowa, United States, 50319
Senior Executive Administrative Assistant
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The Senior Executive Administrative Assistant serves as a highly trusted partner responsible for seamlessly integrating and supporting both the professional and personal priorities of the President & COO and the Founder & CEO. This role exists to maximize the executives effectiveness, focus, and well‑being by anticipating needs, protecting time and energy, and ensuring flawless execution across all aspects of their day‑to‑day life.
Operating with exceptional judgment, discretion, and emotional intelligence, this individual manages complexity across business, personal, family, and external commitments—often navigating sensitive, high‑stakes situations with calm confidence. This is not a traditional administrative role; it is a senior, relationship‑based position built on trust, foresight, and operational excellence.
The Executive Administrative Assistant will report directly to the President & COO and will provide high‑level and detailed administrative support by assisting with efficient and effective management of a diverse range of activities. This challenging and rewarding position has a high degree of visibility and requires the ability to operate autonomously, exercise sound judgment, and adapt quickly in a fast‑paced, high‑expectations environment while always maintaining absolute confidentiality and professionalism.
Key Responsibilities
Serve as a primary thought and execution partner to the Founder & CEO and President & COO, enabling focus on the most strategic priorities.
Anticipate needs, risks, and opportunities by understanding the Founder’s priorities, preferences, and decision patterns.
Serve as a trusted gatekeeper to executive leadership, exercising exceptional judgment, discretion, and confidentiality while proactively identifying, assessing, and mitigating operational, reputational, and information‑security risks.
Own and optimize a complex, high‑stakes calendar across internal leadership, boards, external partners, and personal commitments; design schedules that reflect strategic priorities, not just availability; proactively resolve conflicts, manage tradeoffs, and protect white space for deep work and recovery.
Plan personal and professional domestic and international travel, including arranging private flights, hotels, car services, dining reservations, and other special requests; build detailed itineraries with a high level of personalization and develop contingency plans to accommodate last‑minute changes.
Prepare and/or coordinate briefing materials, agendas, and background context for key meetings, boards, and external engagements; capture action items and decisions, and ensure disciplined follow‑up.
Coordinate logistics for high‑profile meetings, events, and travel with precision and discretion.
Handle highly sensitive, confidential information with absolute integrity and professionalism.
Exercise sound judgment in representing the Founder & CEO and President & COO internally and externally; maintain composure and credibility under pressure, ambiguity, and time constraints.
Serve as the primary point of contact for a range of administrative needs, including subscriptions, vehicle maintenance, household management, community events, and personal gifts.
Field calls, respond to emails, and manage requests proactively while exercising discretion, confidentiality, and sound judgment.
Support ad hoc strategic initiatives, research, and executive projects as needed.
Partner closely with other executive support roles (e.g., Founders Office, President/COO, CAO) to ensure seamless execution.
Continuously refine systems, processes, and workflows to improve efficiency and effectiveness.
Additional duties as assigned; adhere to all company policies and procedures.
Minimum Qualifications
8+ years of experience supporting a Founder, CEO, President, COO, high‑net‑worth individual, or senior executive with both professional and personal scope.
Proven ability to operate with autonomy, judgment, and discretion in high‑trust environments.
Exceptional organizational, prioritization, and problem‑solving skills.
Strong written and verbal communication skills with executive‑level polish.
High emotional intelligence and strong interpersonal acumen.
Advanced proficiency with executive productivity and collaboration tools.
Skills & Competencies
Maintain availability during nights, weekends, and according to Italian time zones as needed.
Handle varied assignments independently, proactively planning and resolving issues with minimal direction.
Respond to the needs and requests of family, clients, and Family Office management and staff promptly and professionally.
Excellent communication skills and ability to maintain confidentiality and professionalism.
Comfortable working in a fast‑paced environment with quick ability to pivot between tasks, priorities, and projects and can adapt to change.
Expect to carry out assigned duties and projects with little to no direction, guidance, or information and be resourceful to proactively plan and solve potential issues.
Ability to work independently and be proactive; able to make decisions when necessary.
Highly organized and motivated; ability to operate with a high sense of urgency while maintaining customer service.
High attention to detail.
Advanced computer skills including experience with Word, Excel, PowerPoint and Outlook and technical aptitude.
High level of interpersonal skills to handle sensitive and confidential situations and information in a discreet & professional manner.
Position continually requires demonstrated poise, tact and diplomacy.
Flexibility and ability to manage priorities in a fast‑paced, growth‑oriented, and time‑critical environment.
Krause Group believes in People First. We are an Equal Opportunity Employer building a culture of equity and inclusion.
Krause Group Purpose: Our purpose is to enhance the way people experience the world.
Krause Group Mission: Our mission is to nurture our family of brands, creating opportunities to do good in the world.
Krause Group Values
Agility – We challenge the status quo with open minds, flexibility, and speed. We are comfortable being uncomfortable. We view change as an opportunity.
Courage – We take risks. We innovate. We win or learn. We push limits, disrupt norms, and define our own path.
Growth Mindset – We are building an organization and legacy that will outlive us. We are continuously learning. There is no final destination, only the journey to be better than we were yesterday.
Inclusion – We actively seek and welcome alternative points of view. Diverse perspectives improve decision‑making and make us all more successful.
Integrity – We do the right thing, even when it’s difficult. We do not take shortcuts and always take accountability.
Community Focused – We are committed to positively impacting our communities, stakeholders, and associates. We do good and encourage others to join us.
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The Senior Executive Administrative Assistant serves as a highly trusted partner responsible for seamlessly integrating and supporting both the professional and personal priorities of the President & COO and the Founder & CEO. This role exists to maximize the executives effectiveness, focus, and well‑being by anticipating needs, protecting time and energy, and ensuring flawless execution across all aspects of their day‑to‑day life.
Operating with exceptional judgment, discretion, and emotional intelligence, this individual manages complexity across business, personal, family, and external commitments—often navigating sensitive, high‑stakes situations with calm confidence. This is not a traditional administrative role; it is a senior, relationship‑based position built on trust, foresight, and operational excellence.
The Executive Administrative Assistant will report directly to the President & COO and will provide high‑level and detailed administrative support by assisting with efficient and effective management of a diverse range of activities. This challenging and rewarding position has a high degree of visibility and requires the ability to operate autonomously, exercise sound judgment, and adapt quickly in a fast‑paced, high‑expectations environment while always maintaining absolute confidentiality and professionalism.
Key Responsibilities
Serve as a primary thought and execution partner to the Founder & CEO and President & COO, enabling focus on the most strategic priorities.
Anticipate needs, risks, and opportunities by understanding the Founder’s priorities, preferences, and decision patterns.
Serve as a trusted gatekeeper to executive leadership, exercising exceptional judgment, discretion, and confidentiality while proactively identifying, assessing, and mitigating operational, reputational, and information‑security risks.
Own and optimize a complex, high‑stakes calendar across internal leadership, boards, external partners, and personal commitments; design schedules that reflect strategic priorities, not just availability; proactively resolve conflicts, manage tradeoffs, and protect white space for deep work and recovery.
Plan personal and professional domestic and international travel, including arranging private flights, hotels, car services, dining reservations, and other special requests; build detailed itineraries with a high level of personalization and develop contingency plans to accommodate last‑minute changes.
Prepare and/or coordinate briefing materials, agendas, and background context for key meetings, boards, and external engagements; capture action items and decisions, and ensure disciplined follow‑up.
Coordinate logistics for high‑profile meetings, events, and travel with precision and discretion.
Handle highly sensitive, confidential information with absolute integrity and professionalism.
Exercise sound judgment in representing the Founder & CEO and President & COO internally and externally; maintain composure and credibility under pressure, ambiguity, and time constraints.
Serve as the primary point of contact for a range of administrative needs, including subscriptions, vehicle maintenance, household management, community events, and personal gifts.
Field calls, respond to emails, and manage requests proactively while exercising discretion, confidentiality, and sound judgment.
Support ad hoc strategic initiatives, research, and executive projects as needed.
Partner closely with other executive support roles (e.g., Founders Office, President/COO, CAO) to ensure seamless execution.
Continuously refine systems, processes, and workflows to improve efficiency and effectiveness.
Additional duties as assigned; adhere to all company policies and procedures.
Minimum Qualifications
8+ years of experience supporting a Founder, CEO, President, COO, high‑net‑worth individual, or senior executive with both professional and personal scope.
Proven ability to operate with autonomy, judgment, and discretion in high‑trust environments.
Exceptional organizational, prioritization, and problem‑solving skills.
Strong written and verbal communication skills with executive‑level polish.
High emotional intelligence and strong interpersonal acumen.
Advanced proficiency with executive productivity and collaboration tools.
Skills & Competencies
Maintain availability during nights, weekends, and according to Italian time zones as needed.
Handle varied assignments independently, proactively planning and resolving issues with minimal direction.
Respond to the needs and requests of family, clients, and Family Office management and staff promptly and professionally.
Excellent communication skills and ability to maintain confidentiality and professionalism.
Comfortable working in a fast‑paced environment with quick ability to pivot between tasks, priorities, and projects and can adapt to change.
Expect to carry out assigned duties and projects with little to no direction, guidance, or information and be resourceful to proactively plan and solve potential issues.
Ability to work independently and be proactive; able to make decisions when necessary.
Highly organized and motivated; ability to operate with a high sense of urgency while maintaining customer service.
High attention to detail.
Advanced computer skills including experience with Word, Excel, PowerPoint and Outlook and technical aptitude.
High level of interpersonal skills to handle sensitive and confidential situations and information in a discreet & professional manner.
Position continually requires demonstrated poise, tact and diplomacy.
Flexibility and ability to manage priorities in a fast‑paced, growth‑oriented, and time‑critical environment.
Krause Group believes in People First. We are an Equal Opportunity Employer building a culture of equity and inclusion.
Krause Group Purpose: Our purpose is to enhance the way people experience the world.
Krause Group Mission: Our mission is to nurture our family of brands, creating opportunities to do good in the world.
Krause Group Values
Agility – We challenge the status quo with open minds, flexibility, and speed. We are comfortable being uncomfortable. We view change as an opportunity.
Courage – We take risks. We innovate. We win or learn. We push limits, disrupt norms, and define our own path.
Growth Mindset – We are building an organization and legacy that will outlive us. We are continuously learning. There is no final destination, only the journey to be better than we were yesterday.
Inclusion – We actively seek and welcome alternative points of view. Diverse perspectives improve decision‑making and make us all more successful.
Integrity – We do the right thing, even when it’s difficult. We do not take shortcuts and always take accountability.
Community Focused – We are committed to positively impacting our communities, stakeholders, and associates. We do good and encourage others to join us.
#J-18808-Ljbffr