VECRA Inc
Job Description
VECRA is seeking a Full-Time ADMINISTRATIVE ASSISTANT
VECRA, Inc. has a requirement for a qualified Administrative Clerk with a few years of experience to provide support to customers, management, and other team members through the timely and efficient execution of administrative tasks.
The principal responsibilities of the Administrative Clerk include providing customer assistance by phone and in person, answering and directing phone calls to the appropriate staff member, processing incoming mail, assisting with outgoing mail, working with Microsoft Office and other programs to manage tasks and scheduling, and performing other administrative duties as needed. The ideal candidate will excel in managing multiple tasks daily, prioritizing based on goals set by management, and communicating effectively with customers and other team members.
ROLES and RESPONSIBILITIES The Administrative Assistant’s roles and responsibilities include but are not limited to the following:
Responsible for answering income telephone calls from customers in a timely manner
Welcome and sign-in customers who visit the office in person
Providing assistance to customers or directing calls to the appropriate party for assistance
Securely filing customer information in appropriate locations
Updating case notes and setting work activities based on customer needs expressed during in-person or
Provide scheduling support to customers and staff to facilitate timely screening of cases
Use computer programs such as MS Office and MAXIMUS proprietary application to run reports, mail merges, and complete and assign work tasks
Scan project documentation and appropriately file in customers’ electronic folder
File original documents in customers’ secure paper file when appropriate
Support the security of the project by following security procedures including but not limited to: requiring visitors to sign in, escorting visitors when they are within the secure project area, securing project data in appropriate paper or electronic files
Enter customer data into project application accurately and thoroughly
Create and send correspondence via email and mail
Process incoming and outgoing mail
Assist in the inventory and ordering of office supplies ensuring team has sufficient supplies to perform work efficiently
Assist with outgoing calls to schedule case screenings and follow up on case documents
Recognize operational improvements and suggest and coordinate process changes with Supervisor
Recognize and discusses everyday workflow challenges, changes or extraordinary circumstances that have occurred with Supervisor
Maintain a clean, orderly workspace in compliance with all privacy regulations
Communicate via in-person meetings, telephone conversations, and email with all project stakeholders in a compassionate and professional manner
Support management team, co-workers, and customers with regular and predictable attendance
Provide additional support to Case Managers and MD Management team as needed
Perform other duties as assigned by leadership
Other duties as assigned
This list is not intended to be comprehensive. Additions may be made at the discretion of contract needs. This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
REQUIRED SKILLS and QUALIFICATIONS
High School Diploma (or GED Equivalent)
Associate’s/Bachelor’s Degree Preferred
2-3 years of relevant experience required
Must be proficient with MS Office 365 Suite of Products (Word, Excel, PowerPoint)
Must be proficient with SharePoints
Excellent organizational, interpersonal, written, and verbal communication skills
Ability to work autonomously without constant direction
Ability to perform comfortably in a fast-paced environment
DESIRED SKILLS
Excellent written and verbal communication and interpersonal skills
Organizational skills
Ability to self-start, take ownership of processes, and motivate others to do the same
Ability to work as a team member, as well as independently
Must be able to remain in a stationary position for an extended period of time
Work is constantly performed in an office environment
Must be a US citizen
Must complete a Background Investigation
EDUCATION High School Diploma (or GED equivalent) with 2-3 years of relevant experience.
OTHER Shift:
Days; 9:00am – 5:00pm (5 days a week)
Schedule:
Monday – Friday
Job Class:
Administrative
Location | Place of Performance:
Hybrid: Remote/Maryland\Baltimore\1 North Charles Street, Baltimore, MD 21201
Salary:
$16.00 - $17.00 per hour
Req Type:
Full-Time
BENEFITS We offer a competitive benefits package for full-time employees to include paid holidays, paid time off, medical, dental, short and long-term disability. VECRA, Inc. is an equal opportunity and affirmative action employer. VECRA is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. VECRA maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
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VECRA, Inc. has a requirement for a qualified Administrative Clerk with a few years of experience to provide support to customers, management, and other team members through the timely and efficient execution of administrative tasks.
The principal responsibilities of the Administrative Clerk include providing customer assistance by phone and in person, answering and directing phone calls to the appropriate staff member, processing incoming mail, assisting with outgoing mail, working with Microsoft Office and other programs to manage tasks and scheduling, and performing other administrative duties as needed. The ideal candidate will excel in managing multiple tasks daily, prioritizing based on goals set by management, and communicating effectively with customers and other team members.
ROLES and RESPONSIBILITIES The Administrative Assistant’s roles and responsibilities include but are not limited to the following:
Responsible for answering income telephone calls from customers in a timely manner
Welcome and sign-in customers who visit the office in person
Providing assistance to customers or directing calls to the appropriate party for assistance
Securely filing customer information in appropriate locations
Updating case notes and setting work activities based on customer needs expressed during in-person or
Provide scheduling support to customers and staff to facilitate timely screening of cases
Use computer programs such as MS Office and MAXIMUS proprietary application to run reports, mail merges, and complete and assign work tasks
Scan project documentation and appropriately file in customers’ electronic folder
File original documents in customers’ secure paper file when appropriate
Support the security of the project by following security procedures including but not limited to: requiring visitors to sign in, escorting visitors when they are within the secure project area, securing project data in appropriate paper or electronic files
Enter customer data into project application accurately and thoroughly
Create and send correspondence via email and mail
Process incoming and outgoing mail
Assist in the inventory and ordering of office supplies ensuring team has sufficient supplies to perform work efficiently
Assist with outgoing calls to schedule case screenings and follow up on case documents
Recognize operational improvements and suggest and coordinate process changes with Supervisor
Recognize and discusses everyday workflow challenges, changes or extraordinary circumstances that have occurred with Supervisor
Maintain a clean, orderly workspace in compliance with all privacy regulations
Communicate via in-person meetings, telephone conversations, and email with all project stakeholders in a compassionate and professional manner
Support management team, co-workers, and customers with regular and predictable attendance
Provide additional support to Case Managers and MD Management team as needed
Perform other duties as assigned by leadership
Other duties as assigned
This list is not intended to be comprehensive. Additions may be made at the discretion of contract needs. This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
REQUIRED SKILLS and QUALIFICATIONS
High School Diploma (or GED Equivalent)
Associate’s/Bachelor’s Degree Preferred
2-3 years of relevant experience required
Must be proficient with MS Office 365 Suite of Products (Word, Excel, PowerPoint)
Must be proficient with SharePoints
Excellent organizational, interpersonal, written, and verbal communication skills
Ability to work autonomously without constant direction
Ability to perform comfortably in a fast-paced environment
DESIRED SKILLS
Excellent written and verbal communication and interpersonal skills
Organizational skills
Ability to self-start, take ownership of processes, and motivate others to do the same
Ability to work as a team member, as well as independently
Must be able to remain in a stationary position for an extended period of time
Work is constantly performed in an office environment
Must be a US citizen
Must complete a Background Investigation
EDUCATION High School Diploma (or GED equivalent) with 2-3 years of relevant experience.
OTHER Shift:
Days; 9:00am – 5:00pm (5 days a week)
Schedule:
Monday – Friday
Job Class:
Administrative
Location | Place of Performance:
Hybrid: Remote/Maryland\Baltimore\1 North Charles Street, Baltimore, MD 21201
Salary:
$16.00 - $17.00 per hour
Req Type:
Full-Time
BENEFITS We offer a competitive benefits package for full-time employees to include paid holidays, paid time off, medical, dental, short and long-term disability. VECRA, Inc. is an equal opportunity and affirmative action employer. VECRA is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. VECRA maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
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