State of Louisiana
TO ACTIVELY CREATE, FACILITATE AN,D ENHANCE BENEFITS FROM MARITIME TRANSPORTATION AND ECONOMIC DEVELOPMENT FOR THE BENEFIT OF ITS CUSTOMERS, STAKEHOLDERS, AND THE CITIZENS OF SOUTHWEST LOUISIANA
About this position:
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Displaying Expertise: The ability to demonstrate specialized knowledge, skills, and experience to apply subject matter expertise in diverse and evolving contexts.
Managing Performance: The ability to plan, monitor, and document employee performance throughout the year.
Acting Decisively: The ability to make timely, confident decisions using sound reason.
Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change. Successful Behaviors: Adjusts quickly and stays effective during change.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Developing Plans: The ability to create structured strategies and plans that support the achievement of defined goals and objectives.
The Administrative Program Specialist A serves as the central coordinator for the Port's Operations Department of the 10th-ranked Port in the United States as ranked by the USACE Waterborne Statistics list, overseeing administrative, financial, and operational functions that directly impact cargo handling efficiency, customer satisfaction, and workforce management. This role bridges leadership, customers, and staff, ensuring seamless communication, accurate reporting, and strategic support for decision‑making. The position requires initiative, cross‑departmental collaboration, and the ability to lead system improvements that enhance operational performance and accountability.
NOTE; ONLY CURRENT, PERMANENT, CLASSIFIED EMPLOYEES OF THE LAKE CHARLES HARBOR & TERMINAL DISTRICT
Three years of experience in administrative services; OR
Six years of full‑time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full‑time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties:
Coordinate daily cargo handling and scheduling directly with major customers (Halliburton, Phillips 66, Citgo, La Pigment), ensuring efficient terminal operations.
Provide strategic planning support to the Director of Operations, Marine Terminal Superintendent and Bulk Terminal Manager by analyzing schedules and resource allocation.
Ensure system efficiency by identifying issues and implementing improvements to support long‑term operational success.
Manage payroll and attendance for approximately 40 employees across multiple departments, ensuring accuracy and compliance. Prepare detailed customer charge records, linking labor, equipment, and fuel usage to billing accuracy.
Monitor employee leave balances, proactively addressing issues with supervisors. Oversee requisitions, purchasing, and vendor agreements for Bulk Terminal #1 and City Docks, ensuring cost control and accountability.
Track and reconcile fuel usage, rental agreements, and outside service expenses for all Port equipment and vehicles. Strategic Reporting & Budget Support (20%) Consolidate operational data to reconcile invoices and support budget preparation.
Act as the point of contact between HR and Operations staff, ensuring compliance with handbook updates and Civil Service training requirements. Maintain training records and ensure timely submission to HR.
Operations in meetings, documenting and distributing key decisions to leadership and staff. Strengthen communication channels between departments to improve operational efficiency.
Serve as backup for Administrative Program Specialist C, Administrative Coordinator 4, and the Marine Terminal Superintendent's office, ensuring continuity of operations.
Position‑Specific Details: Appointment Type:
Promotional
Career Progression: This position does participate in a Career Progression Group.
Compensation: The salary offered will be determined based on qualifications and experience.
Louiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply: To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information: For further information about this vacancy contact:
Jo Ellen Elliott
Lake Charles Harbor & Terminal District
jelliott@portlc.com
#J-18808-Ljbffr
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Displaying Expertise: The ability to demonstrate specialized knowledge, skills, and experience to apply subject matter expertise in diverse and evolving contexts.
Managing Performance: The ability to plan, monitor, and document employee performance throughout the year.
Acting Decisively: The ability to make timely, confident decisions using sound reason.
Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change. Successful Behaviors: Adjusts quickly and stays effective during change.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Developing Plans: The ability to create structured strategies and plans that support the achievement of defined goals and objectives.
The Administrative Program Specialist A serves as the central coordinator for the Port's Operations Department of the 10th-ranked Port in the United States as ranked by the USACE Waterborne Statistics list, overseeing administrative, financial, and operational functions that directly impact cargo handling efficiency, customer satisfaction, and workforce management. This role bridges leadership, customers, and staff, ensuring seamless communication, accurate reporting, and strategic support for decision‑making. The position requires initiative, cross‑departmental collaboration, and the ability to lead system improvements that enhance operational performance and accountability.
NOTE; ONLY CURRENT, PERMANENT, CLASSIFIED EMPLOYEES OF THE LAKE CHARLES HARBOR & TERMINAL DISTRICT
Three years of experience in administrative services; OR
Six years of full‑time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full‑time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties:
Coordinate daily cargo handling and scheduling directly with major customers (Halliburton, Phillips 66, Citgo, La Pigment), ensuring efficient terminal operations.
Provide strategic planning support to the Director of Operations, Marine Terminal Superintendent and Bulk Terminal Manager by analyzing schedules and resource allocation.
Ensure system efficiency by identifying issues and implementing improvements to support long‑term operational success.
Manage payroll and attendance for approximately 40 employees across multiple departments, ensuring accuracy and compliance. Prepare detailed customer charge records, linking labor, equipment, and fuel usage to billing accuracy.
Monitor employee leave balances, proactively addressing issues with supervisors. Oversee requisitions, purchasing, and vendor agreements for Bulk Terminal #1 and City Docks, ensuring cost control and accountability.
Track and reconcile fuel usage, rental agreements, and outside service expenses for all Port equipment and vehicles. Strategic Reporting & Budget Support (20%) Consolidate operational data to reconcile invoices and support budget preparation.
Act as the point of contact between HR and Operations staff, ensuring compliance with handbook updates and Civil Service training requirements. Maintain training records and ensure timely submission to HR.
Operations in meetings, documenting and distributing key decisions to leadership and staff. Strengthen communication channels between departments to improve operational efficiency.
Serve as backup for Administrative Program Specialist C, Administrative Coordinator 4, and the Marine Terminal Superintendent's office, ensuring continuity of operations.
Position‑Specific Details: Appointment Type:
Promotional
Career Progression: This position does participate in a Career Progression Group.
Compensation: The salary offered will be determined based on qualifications and experience.
Louiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply: To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information: For further information about this vacancy contact:
Jo Ellen Elliott
Lake Charles Harbor & Terminal District
jelliott@portlc.com
#J-18808-Ljbffr