Manatee County Government
GRANTS ADMINISTRATOR - NATURAL RESOURCES
Manatee County Government, Bradenton, Florida, United States, 34205
Work Location : 1112 Manatee Avenue West, Bradenton, Florida 34205
Work Hours : Monday - Friday, 8:00 am - 5:00 pm
Expected Starting Annual Range : $65,118.41 - $84,653.94
This classification performs professional duties related to grant administration and post-award duties for Federal Emergency Management Agency (FEMA) and Florida Division of Emergency Management (FDEM), including project management, grant performance tracking and reporting, and monitoring for grant compliance.
Working Conditions
Indoor/office situation; high noise environment while performing certain responsibilities. Lifting equipment up to 25 lbs. alone; up to 50 lbs. with assistance.
Essential Functions
Administers functions related to FEMA funding.
Qualifies projects that meet FEMA PA eligibility.
Submits projects and expenditures in FEMA and Florida Department of Emergency Management (FDEM) portals for review and reimbursement.
Tracks financial information regarding the budgets of active grants and helps to prepare and submit budget revisions.
Ensures compliance per FEMA, FDEM, and local, state, and federal compliance.
Prepares and submits reports on projects and reimbursement status.
Enters the data and finances into grantee.fema.gov for disaster-related 406 mitigation, working with the Grant Development Supervisor who leads the team through the grant project writing processes.
Responsible for coordinating with appropriate staff all reporting requirements, responsibilities, and timeline for delivery of required quarterly report.
Aids grant-funded project managers, and senior management in compiling, maintaining, and analyzing of grants and project performance and in the development of corrective measures as required.
Independently conducts grant analyses to assist staff and project managers.
Responsible for submitting agreements and reports according to funder timelines.
Prepares necessary information to support grant revisions, amendments, and closeouts.
Researches and identifies potential problem areas, conducts appropriate analysis, and recommends potential solutions.
Hold regular meetings with subcontracted providers to review progress on contracted deliverables, spending, successes, and challenges, and to collaborate on strategies to mitigate barriers.
During weather events, works in the Emergency Operations Center (EOC) to ensure FEMA compliance and to facilitate a quick response to project managers and response teams.
Works with the FEMA-assigned Public Assistance Program Delivery Manager (PDMG) to maximize efforts toward reimbursement for event damage restoration to whole.
Along with the grant project team, ensures full compliance of all their assigned grants with grantor, and, local, state, and, federal requirements, which is enforced through the Grant Supervisor.
Meets grant contract requirements by preparing or facilitating accomplishment of program activities.
Enter information into databases to generate adequate grant and project reports for executive management.
Performs other related work (including weather or other extreme emergency duties) as required.
Qualifications
High school diploma or equivalent.
Three (3) years' experience in a position related to proposal development, program management, compliance, contracts, auditing, operations, program support, and/or administration.
Experience with state grants, federal grants, or compliance.
Valid Florida driver’s license obtained within 30 days from date of hire.
Equivalent combinations of education and experience may be considered.
Bachelor’s degree preferred in a field related to social science, environmental science, business, finance, English or public administration.
Desired certification in Grants or Project Management.
Experience with Federal Emergency Management Agency (FEMA) and Florida Division of Emergency Management (FDEM) desired.
Knowledge, Skills, and Abilities
Knowledge of principles and practices of subaward, contract and grant administration.
Knowledge of up to date/extensive Federal, State County funding sources and requirements.
Ability to perform research and analyze data.
Ability to communicate orally and in writing with clarity and conciseness.
Ability to perform analytical work carefully and accurately.
Ability to establish and maintain effective working relationships as necessitated by work.
Intermediate to expert skills in Microsoft Office Suite.
Area of Assignment: Natural Resources Department Responsible for advanced professional work tracking, reviewing, and coordinating federal and state grant programs. Work at a high-performance level with minimum supervision and exercise a high degree of independent judgement in resolving problems.
Maximizes and leverages funding through management and development of projects funded by all potential RESTORE funding sources including the Gulf Coast Ecosystem Restoration Council, the State Consortium, NFWF (National Fish & Wildlife Foundation), and NRDA (Natural Resources Damage Assessment).
Mants a on-going database or other organized system of all relevant grant information, as well as permanent files for grants.
Serves as Manatee County’s staff point of contact on matters related to the County’s grant program. Tracks and reports on the County’s grants to include, but not limited to, projected completion timelines, fiscal expenditures, and final evaluation of each project or activity.
Monitors grant compliance, tracks departmental grants and deliverables, provides training to Natural Resources staff to ensure compliance with federal and state grant requirements; evaluates and monitors performance and compliance of grant contracts; and informs the Natural Resources Director of emergency compliance issues, potential or assumed risk and resolution to mitigate risk.
Participates in all grant monitoring and audits; tracks outcomes; and follows up to ensure that monitoring and audit issues are addressed and resolved per the requirements of each funding agency.
Manages the existing department grants meeting reporting requirements; prepares annual reports and prepares and processes several reports for state and federal grants, including grants under the Federal Land and Water Conservation Fund, Florida Recreation and Development Program and Florida Communities Trust.
Develops the foundation to support efforts to obtain funding, monitoring projects when necessary, providing technical assistance, ensuring compliance with agreements, and assisting Natural Resources divisions with implementation when necessary.
Develops recommendations for future grant funding based upon program review and analysis.
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Expected Starting Annual Range : $65,118.41 - $84,653.94
This classification performs professional duties related to grant administration and post-award duties for Federal Emergency Management Agency (FEMA) and Florida Division of Emergency Management (FDEM), including project management, grant performance tracking and reporting, and monitoring for grant compliance.
Working Conditions
Indoor/office situation; high noise environment while performing certain responsibilities. Lifting equipment up to 25 lbs. alone; up to 50 lbs. with assistance.
Essential Functions
Administers functions related to FEMA funding.
Qualifies projects that meet FEMA PA eligibility.
Submits projects and expenditures in FEMA and Florida Department of Emergency Management (FDEM) portals for review and reimbursement.
Tracks financial information regarding the budgets of active grants and helps to prepare and submit budget revisions.
Ensures compliance per FEMA, FDEM, and local, state, and federal compliance.
Prepares and submits reports on projects and reimbursement status.
Enters the data and finances into grantee.fema.gov for disaster-related 406 mitigation, working with the Grant Development Supervisor who leads the team through the grant project writing processes.
Responsible for coordinating with appropriate staff all reporting requirements, responsibilities, and timeline for delivery of required quarterly report.
Aids grant-funded project managers, and senior management in compiling, maintaining, and analyzing of grants and project performance and in the development of corrective measures as required.
Independently conducts grant analyses to assist staff and project managers.
Responsible for submitting agreements and reports according to funder timelines.
Prepares necessary information to support grant revisions, amendments, and closeouts.
Researches and identifies potential problem areas, conducts appropriate analysis, and recommends potential solutions.
Hold regular meetings with subcontracted providers to review progress on contracted deliverables, spending, successes, and challenges, and to collaborate on strategies to mitigate barriers.
During weather events, works in the Emergency Operations Center (EOC) to ensure FEMA compliance and to facilitate a quick response to project managers and response teams.
Works with the FEMA-assigned Public Assistance Program Delivery Manager (PDMG) to maximize efforts toward reimbursement for event damage restoration to whole.
Along with the grant project team, ensures full compliance of all their assigned grants with grantor, and, local, state, and, federal requirements, which is enforced through the Grant Supervisor.
Meets grant contract requirements by preparing or facilitating accomplishment of program activities.
Enter information into databases to generate adequate grant and project reports for executive management.
Performs other related work (including weather or other extreme emergency duties) as required.
Qualifications
High school diploma or equivalent.
Three (3) years' experience in a position related to proposal development, program management, compliance, contracts, auditing, operations, program support, and/or administration.
Experience with state grants, federal grants, or compliance.
Valid Florida driver’s license obtained within 30 days from date of hire.
Equivalent combinations of education and experience may be considered.
Bachelor’s degree preferred in a field related to social science, environmental science, business, finance, English or public administration.
Desired certification in Grants or Project Management.
Experience with Federal Emergency Management Agency (FEMA) and Florida Division of Emergency Management (FDEM) desired.
Knowledge, Skills, and Abilities
Knowledge of principles and practices of subaward, contract and grant administration.
Knowledge of up to date/extensive Federal, State County funding sources and requirements.
Ability to perform research and analyze data.
Ability to communicate orally and in writing with clarity and conciseness.
Ability to perform analytical work carefully and accurately.
Ability to establish and maintain effective working relationships as necessitated by work.
Intermediate to expert skills in Microsoft Office Suite.
Area of Assignment: Natural Resources Department Responsible for advanced professional work tracking, reviewing, and coordinating federal and state grant programs. Work at a high-performance level with minimum supervision and exercise a high degree of independent judgement in resolving problems.
Maximizes and leverages funding through management and development of projects funded by all potential RESTORE funding sources including the Gulf Coast Ecosystem Restoration Council, the State Consortium, NFWF (National Fish & Wildlife Foundation), and NRDA (Natural Resources Damage Assessment).
Mants a on-going database or other organized system of all relevant grant information, as well as permanent files for grants.
Serves as Manatee County’s staff point of contact on matters related to the County’s grant program. Tracks and reports on the County’s grants to include, but not limited to, projected completion timelines, fiscal expenditures, and final evaluation of each project or activity.
Monitors grant compliance, tracks departmental grants and deliverables, provides training to Natural Resources staff to ensure compliance with federal and state grant requirements; evaluates and monitors performance and compliance of grant contracts; and informs the Natural Resources Director of emergency compliance issues, potential or assumed risk and resolution to mitigate risk.
Participates in all grant monitoring and audits; tracks outcomes; and follows up to ensure that monitoring and audit issues are addressed and resolved per the requirements of each funding agency.
Manages the existing department grants meeting reporting requirements; prepares annual reports and prepares and processes several reports for state and federal grants, including grants under the Federal Land and Water Conservation Fund, Florida Recreation and Development Program and Florida Communities Trust.
Develops the foundation to support efforts to obtain funding, monitoring projects when necessary, providing technical assistance, ensuring compliance with agreements, and assisting Natural Resources divisions with implementation when necessary.
Develops recommendations for future grant funding based upon program review and analysis.
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