Texas
TCEQ - Administrative Services Coordinator (TCEQ Water Supply Division Employees
Texas, Austin, Texas, us, 78716
Are you an experienced Administrative Assistant V, ready for a unique opportunity to grow with an environmental state agency?
Join TCEQ! We bring passion and drive to carry out our mission of protecting our state’s public health and natural resources.
YOUR FUTURE TEAM As part of TCEQ’s Office of Water, you would contribute to ensuring clean and available water and protecting Texas’ water resources. See details about what we do.
This position is a member of our Business Support/Water Supply Division.
HERE’S WHAT YOU’LL BE DOING
Provide and coordinate administrative support for assigned manager(s) and staff, including but not limited to taking notes at meetings, coordinating meetings, tracking assignments, filing documents; reviewing, preparing, and finalizing correspondence and other documents; tracking travel expenditures, budget, and other items and facilitating the purchase of items; coordinate the work of other administrative assistants and handles limited human resource functions.
Assist the Division Travel Coordinator by preparing, reviewing, and tracking travel authorization requests and travel payments. Enter travel information into travel databases and travel spreadsheets. Answer travel related questions for Division staff. Maintain travel files for reference and in accordance with record management policies. Assist with the development of travel processes and procedures. Assist with training others on travel-related topics.
Assist the Division Public Information Request Coordinator and Records Liaison by coordinating requirements related to program records maintained in the Central File Room. Assist with the review and locating of records associated with Public Information Requests (PIRs) and supports processing of PIRs.
Assist with or lead special projects which may include maintaining ShareNet pages, Planner Tasks, Shifts Schedules, assisting with special reports and other assignments. Trains and mentors technical and administrative staff on administrative processes and procedures.
KEY QUALIFICATIONS
Experience with State of Texas: travel requirements; purchasing/contract requirements; public information request requirements; and/or record management requirements.
Experience or Training in the use of Microsoft Planner; Microsoft Automate; Microsoft SharePoint, Microsoft Power BI.
Experience writing and/or editing standard operating procedures or similar documents.
Experience leading projects and/or gathering and documenting project or business requirements.
Experience tracking documents, projects, budgets, procurements, travel, or assignments.
Experience training others on administrative processes.
Experience serving as an administrative assistant or similar position assigned to work directly for a mid-level or higher manager.
REQUIRED EDUCATION & EXPERIENCE
Graduation from a standard senior high school or its equivalent plus five years of full-time experience providing administrative support in an office setting.
Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years.
OR
Two years as an Administrative Assistant IV at TCEQ.
TRANSCRIPT/ COLLEGE HOURS or COURSE WORK: See instructions on how to attach documents. A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the qualifications listed above.
CURRENT TCEQ EMPLOYEES This position is also available as a lateral transfer opportunity (LTO) to TCEQ employees within theAdministrative Assistant V state classification. The selected candidate must meet the minimum qualifications of the corresponding job in theAdministrative Assistant Vseries.
WORK SCHEDULE Standard business hours are M-F, 8:00 a.m. - 5:00 p.m.
Individual and work group schedule determined by the Business Support/Water Supply Division.
BENEFITS
Optional 401(k) and 457 plans
Insurance: Health, Vision, Dental, and optional FSA
Paid day(s) off from work on national holidays and holidays that the state observes
Professional development opportunities
Longevity pay based on your number of years working for the state
Wellness Program and Activities
Onsite Nurse Practitioner in HQ
Work-Life Balance
CONDITION OF EMPLOYMENT TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment.
In compliance with ADA, if you need any special accommodations during the employment process, please contact HRSS for assistance at (512) 239-0102.
MILITARY OCCUPATIONAL SPECIALTY (MOS) CODES Military Occupational Specialty (MOS) codes can be found at: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/. Please click the hyperlink under ‘Occupational Category’ for the respective Class Title.
Texas Commission on Environmental Quality is an Equal Opportunity Employer.
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Join TCEQ! We bring passion and drive to carry out our mission of protecting our state’s public health and natural resources.
YOUR FUTURE TEAM As part of TCEQ’s Office of Water, you would contribute to ensuring clean and available water and protecting Texas’ water resources. See details about what we do.
This position is a member of our Business Support/Water Supply Division.
HERE’S WHAT YOU’LL BE DOING
Provide and coordinate administrative support for assigned manager(s) and staff, including but not limited to taking notes at meetings, coordinating meetings, tracking assignments, filing documents; reviewing, preparing, and finalizing correspondence and other documents; tracking travel expenditures, budget, and other items and facilitating the purchase of items; coordinate the work of other administrative assistants and handles limited human resource functions.
Assist the Division Travel Coordinator by preparing, reviewing, and tracking travel authorization requests and travel payments. Enter travel information into travel databases and travel spreadsheets. Answer travel related questions for Division staff. Maintain travel files for reference and in accordance with record management policies. Assist with the development of travel processes and procedures. Assist with training others on travel-related topics.
Assist the Division Public Information Request Coordinator and Records Liaison by coordinating requirements related to program records maintained in the Central File Room. Assist with the review and locating of records associated with Public Information Requests (PIRs) and supports processing of PIRs.
Assist with or lead special projects which may include maintaining ShareNet pages, Planner Tasks, Shifts Schedules, assisting with special reports and other assignments. Trains and mentors technical and administrative staff on administrative processes and procedures.
KEY QUALIFICATIONS
Experience with State of Texas: travel requirements; purchasing/contract requirements; public information request requirements; and/or record management requirements.
Experience or Training in the use of Microsoft Planner; Microsoft Automate; Microsoft SharePoint, Microsoft Power BI.
Experience writing and/or editing standard operating procedures or similar documents.
Experience leading projects and/or gathering and documenting project or business requirements.
Experience tracking documents, projects, budgets, procurements, travel, or assignments.
Experience training others on administrative processes.
Experience serving as an administrative assistant or similar position assigned to work directly for a mid-level or higher manager.
REQUIRED EDUCATION & EXPERIENCE
Graduation from a standard senior high school or its equivalent plus five years of full-time experience providing administrative support in an office setting.
Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years.
OR
Two years as an Administrative Assistant IV at TCEQ.
TRANSCRIPT/ COLLEGE HOURS or COURSE WORK: See instructions on how to attach documents. A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the qualifications listed above.
CURRENT TCEQ EMPLOYEES This position is also available as a lateral transfer opportunity (LTO) to TCEQ employees within theAdministrative Assistant V state classification. The selected candidate must meet the minimum qualifications of the corresponding job in theAdministrative Assistant Vseries.
WORK SCHEDULE Standard business hours are M-F, 8:00 a.m. - 5:00 p.m.
Individual and work group schedule determined by the Business Support/Water Supply Division.
BENEFITS
Optional 401(k) and 457 plans
Insurance: Health, Vision, Dental, and optional FSA
Paid day(s) off from work on national holidays and holidays that the state observes
Professional development opportunities
Longevity pay based on your number of years working for the state
Wellness Program and Activities
Onsite Nurse Practitioner in HQ
Work-Life Balance
CONDITION OF EMPLOYMENT TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment.
In compliance with ADA, if you need any special accommodations during the employment process, please contact HRSS for assistance at (512) 239-0102.
MILITARY OCCUPATIONAL SPECIALTY (MOS) CODES Military Occupational Specialty (MOS) codes can be found at: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/. Please click the hyperlink under ‘Occupational Category’ for the respective Class Title.
Texas Commission on Environmental Quality is an Equal Opportunity Employer.
#J-18808-Ljbffr