University of Iowa
Admin Services Coordinator - Pediatric Cardiology
University of Iowa, Iowa City, Iowa, United States, 52245
Admin Services Coordinator - Pediatric Cardiology
Apply for the
Admin Services Coordinator – Pediatric Cardiology
role at the
University of Iowa .
The UI Stead Family Department of Pediatrics is seeking an Administrative Services Coordinator at 100% effort. The position involves administrative work such as composing correspondence, compiling reports, coordinating activities, and interpreting policies and procedures for both assigned and related work areas.
Responsibilities
Support the daily operations of an office, project or program, including coordination of specialized events and activities, appropriateness of expenditures, contract or grant requirements, and changes in policies and procedures.
Assist with creation and maintenance of division on‑call schedules for General Cardiology, Echo, EP, Cath, ACHD and Transplant sub‑specialties.
Enter on‑call schedules into SmartWeb/Spok, EPIC Teamwork, Amion, and division Outlook calendars.
Maintain daily provider staffing schedule for the Echo Lab and CT/MRI.
Assist with recruitment, including coordinating visits, arranging travel, planning itineraries and escorting candidates.
Coordinate meetings and conferences under the direction of the medical director, gathering data, preparing agendas, taking minutes and ensuring details are accurate.
Assist with coordination of job shadowing opportunities for the division.
Provide backup for other division administrative staff during absences and for Pediatric Endocrinology and Diabetes administrative staff as needed.
Other duties as assigned by Departmental or Divisional leadership.
Human Resources
May initiate HR transactions at the request of others at the department/unit level and work with organizational Human Resources to ensure guidelines and rules are followed.
Assist with bi‑weekly ELMS editing of division timecards.
Maintain effective working relationships with faculty, staff, students and the public.
Credentialing
Serve as credentialing delegate for assigned providers and complete credentialing documents to obtain and maintain provider privileges at external sites.
Complete re‑credentialing forms as needed.
Send copies of licenses and certificates to external sites as requested.
Respond to other requests, such as immunization documentation (influenza, COVID) or compliance (BLS, PALS, ACLS).
Financial Responsibility
Assist with monthly invoicing for services provided under division Physician Service Agreements.
Monitor division Physician Service Agreements, MOUs and other contracts; maintain a list of providers credentialed at each external institution and privileges held; monitor contract expiration dates, track volume of tests interpreted for each site by provider, and report volumes as requested.
Maintain list of division databases and registries, including staff entering data, software needed, cost, annual participation fee, and miscellaneous fees; initiate payment of annual participation fees.
Assist with monitoring and reconciliation of monthly transaction detail reports as assigned.
May assist with reconciliation of Division P‑card.
Communications Management
Monitor staff and information on divisional websites for accuracy; provide updates as needed.
Maintain DPS faculty profiles for division physicians to maintain academic web pages.
Develop and coordinate internal and external communications in conjunction with leadership.
About the Department of Pediatrics The Stead Family Department of Pediatrics is a national leader in pediatric medicine, providing outstanding care to children of Iowa and beyond. The department can be found at UI Stead Family Children’s Hospital, one of the nation’s top‑ranked pediatric care and research institutions.
About the Division of Cardiology The Division of Cardiology at the University of Iowa Stead Family Department of Pediatrics offers state‑of‑the‑art care to children and young adults with congenital and acquired heart disease, including expertise in end‑to‑end cardiovascular care and a multi‑purpose diagnostic and interventional procedure lab.
Required Qualifications
A Bachelor’s degree or equivalent combination of education and experience.
1–3 years of related administrative support experience.
Excellent written, verbal, and interpersonal communication skills.
Proficiency in computer software applications (MS Word, Excel, PowerPoint, Outlook).
Highly Desired Qualifications
Experience providing high‑level administrative support to physician leadership.
Experience supporting trainees in a residency or fellowship program.
Experience coordinating and developing faculty schedules in a clinical setting.
Demonstrated knowledge and understanding of academic medicine.
Desired Qualifications
Previous experience providing administrative support to multiple faculty.
Knowledge of University policies, procedures, and regulations.
Application Details In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:
Resume
Cover Letter
Job postings are removed after a minimum of 7 calendar days. Eligible applicants will self‑disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references may be requested later.
For additional questions, contact Pediatrics Human Resources at
pedsuichildrenshr@uiowa.edu .
Position eligible for a combination of on‑campus and remote work. Remote work must be performed at an off‑site location within the State of Iowa. Per policy, work arrangements will be reviewed annually.
This position is not eligible for university sponsorship for employment authorization.
Classification & Compensation
Classification Title: Admin Services Coordinator
Appointment Type: Professional and Scientific
Schedule: Full‑time
Work Modality Options: On Campus, Hybrid within Iowa
Pay Level: 2B
Contact Information
Organization: Healthcare
Contact Name: Pediatric Human Resources
Contact Email:
pedsuichildrenshr@healthcare.uiowa.edu
#J-18808-Ljbffr
Admin Services Coordinator – Pediatric Cardiology
role at the
University of Iowa .
The UI Stead Family Department of Pediatrics is seeking an Administrative Services Coordinator at 100% effort. The position involves administrative work such as composing correspondence, compiling reports, coordinating activities, and interpreting policies and procedures for both assigned and related work areas.
Responsibilities
Support the daily operations of an office, project or program, including coordination of specialized events and activities, appropriateness of expenditures, contract or grant requirements, and changes in policies and procedures.
Assist with creation and maintenance of division on‑call schedules for General Cardiology, Echo, EP, Cath, ACHD and Transplant sub‑specialties.
Enter on‑call schedules into SmartWeb/Spok, EPIC Teamwork, Amion, and division Outlook calendars.
Maintain daily provider staffing schedule for the Echo Lab and CT/MRI.
Assist with recruitment, including coordinating visits, arranging travel, planning itineraries and escorting candidates.
Coordinate meetings and conferences under the direction of the medical director, gathering data, preparing agendas, taking minutes and ensuring details are accurate.
Assist with coordination of job shadowing opportunities for the division.
Provide backup for other division administrative staff during absences and for Pediatric Endocrinology and Diabetes administrative staff as needed.
Other duties as assigned by Departmental or Divisional leadership.
Human Resources
May initiate HR transactions at the request of others at the department/unit level and work with organizational Human Resources to ensure guidelines and rules are followed.
Assist with bi‑weekly ELMS editing of division timecards.
Maintain effective working relationships with faculty, staff, students and the public.
Credentialing
Serve as credentialing delegate for assigned providers and complete credentialing documents to obtain and maintain provider privileges at external sites.
Complete re‑credentialing forms as needed.
Send copies of licenses and certificates to external sites as requested.
Respond to other requests, such as immunization documentation (influenza, COVID) or compliance (BLS, PALS, ACLS).
Financial Responsibility
Assist with monthly invoicing for services provided under division Physician Service Agreements.
Monitor division Physician Service Agreements, MOUs and other contracts; maintain a list of providers credentialed at each external institution and privileges held; monitor contract expiration dates, track volume of tests interpreted for each site by provider, and report volumes as requested.
Maintain list of division databases and registries, including staff entering data, software needed, cost, annual participation fee, and miscellaneous fees; initiate payment of annual participation fees.
Assist with monitoring and reconciliation of monthly transaction detail reports as assigned.
May assist with reconciliation of Division P‑card.
Communications Management
Monitor staff and information on divisional websites for accuracy; provide updates as needed.
Maintain DPS faculty profiles for division physicians to maintain academic web pages.
Develop and coordinate internal and external communications in conjunction with leadership.
About the Department of Pediatrics The Stead Family Department of Pediatrics is a national leader in pediatric medicine, providing outstanding care to children of Iowa and beyond. The department can be found at UI Stead Family Children’s Hospital, one of the nation’s top‑ranked pediatric care and research institutions.
About the Division of Cardiology The Division of Cardiology at the University of Iowa Stead Family Department of Pediatrics offers state‑of‑the‑art care to children and young adults with congenital and acquired heart disease, including expertise in end‑to‑end cardiovascular care and a multi‑purpose diagnostic and interventional procedure lab.
Required Qualifications
A Bachelor’s degree or equivalent combination of education and experience.
1–3 years of related administrative support experience.
Excellent written, verbal, and interpersonal communication skills.
Proficiency in computer software applications (MS Word, Excel, PowerPoint, Outlook).
Highly Desired Qualifications
Experience providing high‑level administrative support to physician leadership.
Experience supporting trainees in a residency or fellowship program.
Experience coordinating and developing faculty schedules in a clinical setting.
Demonstrated knowledge and understanding of academic medicine.
Desired Qualifications
Previous experience providing administrative support to multiple faculty.
Knowledge of University policies, procedures, and regulations.
Application Details In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:
Resume
Cover Letter
Job postings are removed after a minimum of 7 calendar days. Eligible applicants will self‑disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references may be requested later.
For additional questions, contact Pediatrics Human Resources at
pedsuichildrenshr@uiowa.edu .
Position eligible for a combination of on‑campus and remote work. Remote work must be performed at an off‑site location within the State of Iowa. Per policy, work arrangements will be reviewed annually.
This position is not eligible for university sponsorship for employment authorization.
Classification & Compensation
Classification Title: Admin Services Coordinator
Appointment Type: Professional and Scientific
Schedule: Full‑time
Work Modality Options: On Campus, Hybrid within Iowa
Pay Level: 2B
Contact Information
Organization: Healthcare
Contact Name: Pediatric Human Resources
Contact Email:
pedsuichildrenshr@healthcare.uiowa.edu
#J-18808-Ljbffr