University of Texas at El Paso
Assistant Director - Special Facilities Management
University of Texas at El Paso, El Paso, Texas, us, 88568
Assistant Director - Special Facilities Management
Please read the following job description thoroughly to ensure you are the right fit for this role before applying.
About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. UTEP is America's leading Hispanic‑serving university, located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande. 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor’s, master’s and doctoral degree programs at the only open‑access, top‑tier research university in America.
About VP Business Affairs The Division of Business Affairs oversees many elements of doing business at UTEP, including human resources, the budget office, and accounting and financial services. In addition, the VPBA Office manages business contracts and agreements, institutional memberships, the University’s risk management/insurance program, and the open records process. Our goal is to support the University’s teaching, research and public service mission by providing superior services to the campus community.
UTEP Special Facilities Management Department The UTEP Special Facilities Management department, under the Office of Special Events, manages and maintains the Special Use Facilities at the University of Texas at El Paso. These include the Don Haskins Center, Sun Bowl Stadium, and Magoffin Auditorium. These spaces are exceptional rental venues suitable for meetings, conferences, banquets, graduations, athletic events, and more. They are available to Registered Student Organizations (RSOs), University departments, internal organizations, and external organizations within the wider El Paso community.
Position Information
Hiring Department: Special Facilities Management Department
Posting End Date: Open until filled.
Hours: 40 hours per week, standard Monday‑Friday 8:00am‑5:00pm; flexibility required on evenings and weekends.
FLSA status: Exempt
Earliest Start Date: As soon as possible.
Salary: Commensurate with experience.
Preferred Application Materials Resume, Cover Letter, List of three references.
Purpose of Position Reports to, and administratively assists, the Director of Special Facility Management in all functions of the Special Events Department. The Assistant Director of Special Facility Management will oversee operations and perform management functions at venues and events in the Office of Special Events. The Assistant Director will be responsible for day‑to‑day operations to ensure all event needs are met. This position works closely with staff to provide high‑level customer service and ensure a friendly, safe environment at all events, and works with operations and technical teams on developing policies and procedures, assisting with planning and cost estimates. Additionally, the Assistant Director will oversee personnel staffing, job performance, budget, equipment and supplies inventory, and provide input on venue improvements.
Statement of Duties and Responsibilities
Coordinate the events calendar and assign daily work to supervisors.
Assist with scheduling full‑time and part‑time staff for all events, prioritizing posts and determining suitable staffing levels with supervisors.
Assist with event layouts and planning.
Assist with event execution from inception to restoration.
Inspect and assure that final event setup thoroughly matches the Requisition or Production Advance before client arrival.
Act as the liaison with live event production staff regarding security and event operations for ticketed and non‑ticketed events.
Supervise and participate in Athletics Game Day Management; serve as manager on duty as required.
Oversee maintenance of the special‑use facilities grounds and equipment.
Ensure quality of services and workmanship by managing, planning, scheduling, and supervising engineering and electrical maintenance personnel.
Work with Facilities Services on campus to implement the most efficient and cost‑effective means for operation of mechanical, HVAC, and lighting systems.
Manage resources to ensure compliance with budget objectives and standards of facility and equipment repair, inventory, and cost control.
Coordinate outside work performed by other departments, contractors, and vendors to ensure it is conducted within prescribed industry standards and norms.
Assist in seeking outside clients and events to create additional revenue for the Don Haskins Center, Sun Bowl Stadium, and Magoffin Auditorium.
Monitor formulation and coordination of account specifications and requirements for monetary transactions; review and approve negotiated agreements within the area of assigned responsibility.
Review cost factors and estimates used in planning, organizing, and scheduling work, preparing bids, selecting vendors or subcontractors, and determining cost effectiveness.
Assist in timekeeping software and payroll procedures for part‑time staff working in the Auxiliary Services Shared Pool.
Conduct overall management of a full‑time supervisor, student work‑study, and internship/volunteer programs.
Interview, hire, and train employees; plan, assign, and direct work; appraise performance; coach and counsel subordinates; reward, discipline, address complaints, and resolve problems.
Understand the department’s role in accomplishing the University’s mission.
Act as liaison between University departments and external clients.
Participate in various committees, professional trainings, industry conferences, and conventions.
Knowledge of all Microsoft Office software, Autodesk CAD software, and ability to learn and use institutional software systems.
Promote organization policies and procedures in compliance with local, state, and federal rules and regulations; advise University personnel regarding regulatory strategy, potential concerns, and new developments.
Provide training policies, standards, guidelines, and security monitoring processes related to general control, privacy regulations, and development and operation of the University’s infrastructure.
Comply with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities
Carry out supervisory responsibilities in accordance with the organization’s objectives, policies and applicable laws.
Qualifications Required Qualifications
Education: Bachelor’s Degree
Experience: 3–5 years of experience and/or training to essential duties and responsibilities; occasional traveling required.
Preferred Qualifications
5+ years related experience (venue management, facility management, event management and/or production, event promotion) and a minimum of 2 years of supervisory experience.
Strong communicator with proven ability to drive projects to completion.
Excellent organizational skills and attention to detail.
Ability to foster and develop good working relationships with the University’s internal clients and clients in the entertainment sector.
Strong written and verbal communication skills; strong customer service skills.
Ability to coordinate multiple projects; creativity and proven problem‑solving skills.
Ability to work non‑traditional hours to include evenings and weekends.
Proven ability and knowledge to work with professionals in the live entertainment business.
Ability to work well with faculty, staff, students, and the general public.
Physical Demands Employee is regularly required to stand; walk; sit; stoop, kneel and crouch. The employee is frequently required to use hands to reach with arms, talk or hear. Employee occasionally required to lift and move up to 25 pounds.
Work Environment Noise level ranges from moderate to very loud.
Equal Employment Opportunity Statement The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.
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About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. UTEP is America's leading Hispanic‑serving university, located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande. 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor’s, master’s and doctoral degree programs at the only open‑access, top‑tier research university in America.
About VP Business Affairs The Division of Business Affairs oversees many elements of doing business at UTEP, including human resources, the budget office, and accounting and financial services. In addition, the VPBA Office manages business contracts and agreements, institutional memberships, the University’s risk management/insurance program, and the open records process. Our goal is to support the University’s teaching, research and public service mission by providing superior services to the campus community.
UTEP Special Facilities Management Department The UTEP Special Facilities Management department, under the Office of Special Events, manages and maintains the Special Use Facilities at the University of Texas at El Paso. These include the Don Haskins Center, Sun Bowl Stadium, and Magoffin Auditorium. These spaces are exceptional rental venues suitable for meetings, conferences, banquets, graduations, athletic events, and more. They are available to Registered Student Organizations (RSOs), University departments, internal organizations, and external organizations within the wider El Paso community.
Position Information
Hiring Department: Special Facilities Management Department
Posting End Date: Open until filled.
Hours: 40 hours per week, standard Monday‑Friday 8:00am‑5:00pm; flexibility required on evenings and weekends.
FLSA status: Exempt
Earliest Start Date: As soon as possible.
Salary: Commensurate with experience.
Preferred Application Materials Resume, Cover Letter, List of three references.
Purpose of Position Reports to, and administratively assists, the Director of Special Facility Management in all functions of the Special Events Department. The Assistant Director of Special Facility Management will oversee operations and perform management functions at venues and events in the Office of Special Events. The Assistant Director will be responsible for day‑to‑day operations to ensure all event needs are met. This position works closely with staff to provide high‑level customer service and ensure a friendly, safe environment at all events, and works with operations and technical teams on developing policies and procedures, assisting with planning and cost estimates. Additionally, the Assistant Director will oversee personnel staffing, job performance, budget, equipment and supplies inventory, and provide input on venue improvements.
Statement of Duties and Responsibilities
Coordinate the events calendar and assign daily work to supervisors.
Assist with scheduling full‑time and part‑time staff for all events, prioritizing posts and determining suitable staffing levels with supervisors.
Assist with event layouts and planning.
Assist with event execution from inception to restoration.
Inspect and assure that final event setup thoroughly matches the Requisition or Production Advance before client arrival.
Act as the liaison with live event production staff regarding security and event operations for ticketed and non‑ticketed events.
Supervise and participate in Athletics Game Day Management; serve as manager on duty as required.
Oversee maintenance of the special‑use facilities grounds and equipment.
Ensure quality of services and workmanship by managing, planning, scheduling, and supervising engineering and electrical maintenance personnel.
Work with Facilities Services on campus to implement the most efficient and cost‑effective means for operation of mechanical, HVAC, and lighting systems.
Manage resources to ensure compliance with budget objectives and standards of facility and equipment repair, inventory, and cost control.
Coordinate outside work performed by other departments, contractors, and vendors to ensure it is conducted within prescribed industry standards and norms.
Assist in seeking outside clients and events to create additional revenue for the Don Haskins Center, Sun Bowl Stadium, and Magoffin Auditorium.
Monitor formulation and coordination of account specifications and requirements for monetary transactions; review and approve negotiated agreements within the area of assigned responsibility.
Review cost factors and estimates used in planning, organizing, and scheduling work, preparing bids, selecting vendors or subcontractors, and determining cost effectiveness.
Assist in timekeeping software and payroll procedures for part‑time staff working in the Auxiliary Services Shared Pool.
Conduct overall management of a full‑time supervisor, student work‑study, and internship/volunteer programs.
Interview, hire, and train employees; plan, assign, and direct work; appraise performance; coach and counsel subordinates; reward, discipline, address complaints, and resolve problems.
Understand the department’s role in accomplishing the University’s mission.
Act as liaison between University departments and external clients.
Participate in various committees, professional trainings, industry conferences, and conventions.
Knowledge of all Microsoft Office software, Autodesk CAD software, and ability to learn and use institutional software systems.
Promote organization policies and procedures in compliance with local, state, and federal rules and regulations; advise University personnel regarding regulatory strategy, potential concerns, and new developments.
Provide training policies, standards, guidelines, and security monitoring processes related to general control, privacy regulations, and development and operation of the University’s infrastructure.
Comply with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities
Carry out supervisory responsibilities in accordance with the organization’s objectives, policies and applicable laws.
Qualifications Required Qualifications
Education: Bachelor’s Degree
Experience: 3–5 years of experience and/or training to essential duties and responsibilities; occasional traveling required.
Preferred Qualifications
5+ years related experience (venue management, facility management, event management and/or production, event promotion) and a minimum of 2 years of supervisory experience.
Strong communicator with proven ability to drive projects to completion.
Excellent organizational skills and attention to detail.
Ability to foster and develop good working relationships with the University’s internal clients and clients in the entertainment sector.
Strong written and verbal communication skills; strong customer service skills.
Ability to coordinate multiple projects; creativity and proven problem‑solving skills.
Ability to work non‑traditional hours to include evenings and weekends.
Proven ability and knowledge to work with professionals in the live entertainment business.
Ability to work well with faculty, staff, students, and the general public.
Physical Demands Employee is regularly required to stand; walk; sit; stoop, kneel and crouch. The employee is frequently required to use hands to reach with arms, talk or hear. Employee occasionally required to lift and move up to 25 pounds.
Work Environment Noise level ranges from moderate to very loud.
Equal Employment Opportunity Statement The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.
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