The University of Kansas Health System
Executive Assistant to SVP or Division Chief
The University of Kansas Health System, Kansas City, Kansas, United States, 66115
Position Title
Executive Assistant to SVP or Division Chief – Sudler
Position Summary / Career Interest: Directly supports all assigned executives up to the Vice President level. Supports the department and coworkers on the team. Prepares presentations, reports, correspondence, agendas, etc. Arranges travel and provides basic desktop support. Exercises confidentiality, tact, and diplomacy. Works independently with minimal supervision guided by published standard practices.
Responsibilities and Essential Job Functions
Provides administrative support directly to all executives, the department, and coworkers on the team exercising confidentiality, tact, and diplomacy.
Competently uses business software applications (e.g. email/scheduling, word processing, presentation, spreadsheet, virtual meeting rooms, and ERP) to prepare correspondence, reports, presentations, agendas, minutes, etc.
Provides basic desktop support assistance on these applications.
Arranges business travel, meetings, small events and tracks expenses.
Models business standards, policies, and practices for the entire organization and participates in the evolution of best practice development.
This is a point of entry into HEO in an administrative support role.
Works independently with minimal supervision guided by published standard practices.
Has working knowledge and skills developed through formal training or work experience.
Commits to impeccable work product (spelling, grammar, fact‑checking, editing, etc.).
Typically supports executives up to Vice President.
Must be able to perform the professional, clinical, or technical competencies of the assigned unit or department.
These statements describe the essential functions and are not exhaustive. Duties may vary; other duties may be assigned as required.
Required Education and Experience High School Graduate or GED.
Preferred Education and Experience Bachelor’s Degree.
Knowledge Requirements
High level ability to plan, organize, analyze, and coordinate data/information and activities.
High level ability to function independently, make valid judgments, and exhibit initiative.
Ability to establish and maintain effective working relationships within and outside the Health System.
Outgoing personality with high service orientation.
Able to work in a stressful environment and cope with complex situations.
Ability to handle highly sensitive information with complete discretion and confidentiality.
Complete tests on computer skills, office grammar, and spelling.
Excellent verbal and written communication skills including a high degree of professionalism and personal presence.
Considerable knowledge and skill in using the personal computer (spreadsheet, word processing, database, and presentation software).
Time Type Full time
Job Requisition ID R-48964
Important Information for You to Know as You Apply
The health system is an equal‑employment‑opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally protected status. See also Diversity, Equity & Inclusion.
The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form.
Employment with the health system is contingent upon, among other things, agreeing to and signing the agreements to the DRP.
Need Help Finding the Right Job We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests.
Required Experience IC
Key Skills Office Manager Experience, Time Management, Microsoft Office, Google Docs, Adobe Acrobat, Microsoft Outlook, Microsoft Word, QuickBooks, Personal Assistant Experience, Microsoft PowerPoint, Administrative Experience, Google Suite
Employment Type Full Time
Experience years
Vacancy 1
Create a Job Alert for This Search #J-18808-Ljbffr
Position Summary / Career Interest: Directly supports all assigned executives up to the Vice President level. Supports the department and coworkers on the team. Prepares presentations, reports, correspondence, agendas, etc. Arranges travel and provides basic desktop support. Exercises confidentiality, tact, and diplomacy. Works independently with minimal supervision guided by published standard practices.
Responsibilities and Essential Job Functions
Provides administrative support directly to all executives, the department, and coworkers on the team exercising confidentiality, tact, and diplomacy.
Competently uses business software applications (e.g. email/scheduling, word processing, presentation, spreadsheet, virtual meeting rooms, and ERP) to prepare correspondence, reports, presentations, agendas, minutes, etc.
Provides basic desktop support assistance on these applications.
Arranges business travel, meetings, small events and tracks expenses.
Models business standards, policies, and practices for the entire organization and participates in the evolution of best practice development.
This is a point of entry into HEO in an administrative support role.
Works independently with minimal supervision guided by published standard practices.
Has working knowledge and skills developed through formal training or work experience.
Commits to impeccable work product (spelling, grammar, fact‑checking, editing, etc.).
Typically supports executives up to Vice President.
Must be able to perform the professional, clinical, or technical competencies of the assigned unit or department.
These statements describe the essential functions and are not exhaustive. Duties may vary; other duties may be assigned as required.
Required Education and Experience High School Graduate or GED.
Preferred Education and Experience Bachelor’s Degree.
Knowledge Requirements
High level ability to plan, organize, analyze, and coordinate data/information and activities.
High level ability to function independently, make valid judgments, and exhibit initiative.
Ability to establish and maintain effective working relationships within and outside the Health System.
Outgoing personality with high service orientation.
Able to work in a stressful environment and cope with complex situations.
Ability to handle highly sensitive information with complete discretion and confidentiality.
Complete tests on computer skills, office grammar, and spelling.
Excellent verbal and written communication skills including a high degree of professionalism and personal presence.
Considerable knowledge and skill in using the personal computer (spreadsheet, word processing, database, and presentation software).
Time Type Full time
Job Requisition ID R-48964
Important Information for You to Know as You Apply
The health system is an equal‑employment‑opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally protected status. See also Diversity, Equity & Inclusion.
The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form.
Employment with the health system is contingent upon, among other things, agreeing to and signing the agreements to the DRP.
Need Help Finding the Right Job We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests.
Required Experience IC
Key Skills Office Manager Experience, Time Management, Microsoft Office, Google Docs, Adobe Acrobat, Microsoft Outlook, Microsoft Word, QuickBooks, Personal Assistant Experience, Microsoft PowerPoint, Administrative Experience, Google Suite
Employment Type Full Time
Experience years
Vacancy 1
Create a Job Alert for This Search #J-18808-Ljbffr