Executive Assistant Job at Realty Collective LLC in Brooklyn

Realty Collective is seeking a highly organized, proactive Executive Assistant to support our Founder & President and a small team of agents at our Brooklyn-based real estate brokerage.

This role begins as a paid trial position (2–3 months) and has strong potential to transition into a full-time, permanent role for the right candidate.

This is a dynamic, fast-moving position ideal for someone who thrives in a non-traditional environment and enjoys juggling multiple priorities with confidence and care. Real estate is an “always-on” business, so flexibility matters — but that flexibility goes both ways. You’ll be trusted with real responsibility, meaningful autonomy, and opportunities for long-term growth.

This role also includes people management, systems oversight, and collaboration with copywriters and social media managers to support our marketing and communications efforts.

Trial Period (Hourly):

• $35/hour for a 2–3 month paid probationary period

Permanent Position (Full-Time):

• Salary range: $70,000–$85,000 , based on experience

• Two weeks paid vacation annually

• Paid disability and unemployment insurance

• Bonus potential

No two days look exactly the same. You may find yourself:

• Coordinating priorities and daily check-ins with a remote team of virtual assistants
• Managing calendars and communications for the President and agents
• Overseeing copywriters and social media managers to ensure deadlines, brand voice, and deliverables are met
• Streamlining internal systems and workflows (Basecamp, Google Workspace, Salesforce, automation via Zapier)
• Responding to landlord, vendor, or client inquiries
• Supporting marketing initiatives, events, and new business development
• Catching small details before they become big problems

Details matter here. We’re looking for someone who’s solutions-oriented, remembers the moving pieces, and enjoys keeping people and projects on track.

Location: This role is based out of our Red Hook, Brooklyn office . Brooklyn-based candidates strongly preferred.

• Provide administrative support to the Company President and three agents
• Manage and train a team of virtual assistants; coordinate workflows across brokers, admin staff, and contractors
• Oversee external collaborators including copywriters and social media managers
• Rigorous maintenance and improvement of filing systems, records, and documentation (digital and physical)
• Support vendor, landlord, and client relations
• Support marketing initiatives and new business development
• Manage multiple calendars and scheduling needs
• Handle day-to-day administrative and operational tasks

• Proficiency with Google Workspace (Docs, Sheets/Excel, Drive)
• Experience with Basecamp
• Proficiency in Jotform (forms, workflows, internal processes)
• Working knowledge of WordPress (content updates, basic site management)
• Proficiency in Canva for simple marketing and operational design needs
• Experience with Kit (email marketing, tagging, and basic automations)
• Familiarity with Zapier for workflow automation and system integrations
• Experience with website, database, and CRM management (Salesforce)
• Experience with event planning, marketing, or social media campaigns
• Strong organizational and time-management skills coupled with strong communication 
• Ability to work independently, self-prioritize, and keep leadership organized
• Comfort operating in a fast-paced, non-traditional work environment

Experience or strong interest in real estate is preferred. Project management experience is a plus.

Realty Collective is proud to be an Equal Opportunity Employer .

• Primarily Monday–Friday, 10am-6pm
• Occasional extended hours, weekend availability, or off-hours support as needed
• This role is in-person and not remote

Realty Collective is a female-founded, Brooklyn-based real estate brokerage committed to values-driven work. We’re not interested in speculative development or treating real estate as a cash grab. We believe in community, integrity, and long-term impact.

We expect a lot—but we also invest in our people, offer meaningful growth opportunities, and genuinely want our team to succeed.

To learn more about our work and values, visit realtycollective.com .

Please email your resume to the info@realtycollective.com

Instead of a traditional cover letter, include a few sentences in the body of your email explaining why you feel you’d be a strong fit for this role.