Executive Assistant Job at Better Talent by Laveer & Co. in Holland

COMPANY OVERVIEW Mill Pond Realty has been a trusted name in West Michigan real estate since 1991, expanding into vacation rental management in 1992—making us the original vacation rental management company in our area. Today, we proudly operate a full-service real estate brokerage alongside a nationally recognized short-term rental management company. Whether guiding a home sale, managing a second home or investment property, or exceeding expectations during a guest’s stay, we are deeply rooted in hospitality, professionalism, and care. Our clients trust us with their homes, investments, and experiences—and we take that responsibility seriously. Our culture is guided by a simple but powerful philosophy: We care deeply about details — because details protect our clients and our reputation We take ownership — following processes through from start to finish We support one another — no egos, just teamwork We value long-term relationships — with clients, guests, property owners, and each other We lead with hospitality — every interaction matters This is a company where leadership is hands-on, integrity matters, and doing things the right way is non-negotiable. POSITION SUMMARY We are seeking a highly detail-oriented, proactive Executive Assistant to work directly with the President and Broker/Owner. This role is central to the success of both sides of our business—Real Estate sales and Vacation Rental Management. This is not a role focused on making sweeping changes. Instead, we are looking for someone who loves completing steps, managing processes, and ensuring nothing falls through the cracks. You will help keep listings, transactions, and company operations moving forward smoothly and correctly. The ideal candidate understands hospitality, and is comfortable interacting with clients and owners, and takes pride in being the person who ensures everything is done—accurately, professionally, and on time. KEY RESPONSIBILITIES Executive & Company Support Manage daily priorities, to-do lists, follow-ups, and deadlines for the President Serve as a trusted second set of eyes, ensuring tasks and processes are completed fully Maintain confidentiality and handle sensitive information with discretion Act as a liaison between the President and internal teams Real Estate Transaction & Listing Support Oversee step-by-step execution of real estate listings from start to finish Coordinate pending transactions as a transaction coordinator Assist with listing preparation, documentation, timelines, and after-closing checklists Support showings, listing presentations, and sales processes as needed Administrative & Client Interaction Communicate professionally with buyers, sellers, property owners, guests, attorneys, and vendors Prepare correspondence, reports, and internal documents Maintain organized digital and physical filing systems Assist Realtors and staff with administrative needs Operations & Special Projects Support company-wide initiatives across real estate and vacation rental management Assist with meetings, events, and internal coordination Help keep daily operations organized and moving forward efficiently QUALIFICATIONS 1 – 2+ years of administrative or executive support experience (required) Real estate and/or vacation rental experience strongly preferred Exceptionally organized with strong attention to detail Comfortable following systems and completing processes step-by-step Strong written and verbal communication skills Professional, calm, and confident interacting with clients and owners Ability to work independently, anticipate needs, and take ownership Tech-savvy with Microsoft Office; CRM familiarity a plus A hospitality mindset and genuine care for people and service Preferred Skills Social media or Canva experience helpful Familiarity with real estate transaction workflows WHY THIS ROLE MATTERS This position is a key support role within a long-established, respected company. You will work closely with leadership, help oversee daily operations, and play a direct role in ensuring our clients, guests, and owners receive the high level of service Mill Pond Realty is known for. If you love details, structure, hospitality, and being the person who keeps everything running smoothly, we would love to hear from you. Location: 747 Water St. Saugatuck, Michigan Hours: 32–40 hours per week Compensation: $20–$26/hour, based on experience Benefits: Paid vacation, bonuses, retirement benefits #J-18808-Ljbffr