Faegre Drinker
Legal Administrative Assistant
Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with our Private Client and Business Litigation practice group in our Indianapolis – 96th Street office. You will be part of a dynamic team dedicated to providing a full range of legal administrative support to the assignments in a timely and efficient manner. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.
What You Would Do
Assist in the compilation of necessary data and information from clients relating to real property, personal property, and information necessary to prepare trust & estate planning documents
Prepare initial drafts and make edits as directed to any necessary probate documents
Assist in obtaining necessary Letters Testamentary or other documents to allow timekeepers to administer estates
Keep track of critical court and statutory imposed deadlines relating to estate administration and probate
Assist in the preparation and editing of any necessary documents
Create, maintain, and properly close client and matter files
Manage the conflict check process, prepare engagement agreements, and establish necessary financial information to allow for time entry and invoicing
Enter time on behalf of assignments, process vendor invoices, submit expense reimbursements and coordinate the client billing process
Assist with state and federal e‑filing
Maintain client files and contact information
Enter time on behalf of assigned timekeepers, process payment requests, and coordinate the client billing process
Schedule meetings, conference calls, depositions, court hearings and travel arrangements
Other administrative tasks, as assigned
What Is Expected
Ability to problem‑solve
Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
Ability to concentrate on tasks, make decisions and work calmly and effectively in a high‑pressure, deadline‑orientated environment
Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
Willingness to be flexible with time and adjust to a changing work environment
Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation in a collaborative environment
Ability to use sound judgment and discretion in dealing with highly confidential information
Demonstrated ability to work independently, organize and accurately prioritize work, be detail‑oriented, understand when urgency is required and use good judgment in varied situations
What We Offer
Flexible, hybrid working environment for work‑life success
Opportunity to participate in firm‑sponsored volunteer events
Wellness programming with personalized content and activities
Professional environment and the opportunity to work with experts at the top of their fields
Variety of health plan options, as well as dental, vision and 401(k) plans
Generous paid time off
What Is Required
5+ years of legal administrative experience preferred, with a background in time entry, billing, invoicing, and calendar management
Experience at Am Law 50/100 firms strongly preferred
Minimum of high school graduation or GED; paralegal certificate or business degree preferred
Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint)
Those with background in accounting, finance, or probate are strongly encouraged to apply
Notary Public, preferred
Apply now if you are ready to join the Faegre Drinker team!
Equal Employment Opportunity Faegre Drinker Biddle & Reath LLP participates in the federal government’s E‑Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the U.S. Department of Homeland Security with information from each new employee’s Form I‑9 to confirm work authorization.
Faegre Drinker Biddle & Reath LLP is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment. We do not discriminate on the basis of race, color, religion, age, national origin, disability, sex, sexual orientation, gender, gender identity, gender expression, marital status, veteran or military status, or any other characteristic made unlawful by applicable federal, state or local laws. Equal employment opportunity will be extended to all persons in all aspects of employment, including retirement, hiring, training, promotion, transfer, compensation, benefits, discipline and termination.
Recruiter Notice
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Legal and Administrative
Industry Law Practice and Legal Services
#J-18808-Ljbffr
What You Would Do
Assist in the compilation of necessary data and information from clients relating to real property, personal property, and information necessary to prepare trust & estate planning documents
Prepare initial drafts and make edits as directed to any necessary probate documents
Assist in obtaining necessary Letters Testamentary or other documents to allow timekeepers to administer estates
Keep track of critical court and statutory imposed deadlines relating to estate administration and probate
Assist in the preparation and editing of any necessary documents
Create, maintain, and properly close client and matter files
Manage the conflict check process, prepare engagement agreements, and establish necessary financial information to allow for time entry and invoicing
Enter time on behalf of assignments, process vendor invoices, submit expense reimbursements and coordinate the client billing process
Assist with state and federal e‑filing
Maintain client files and contact information
Enter time on behalf of assigned timekeepers, process payment requests, and coordinate the client billing process
Schedule meetings, conference calls, depositions, court hearings and travel arrangements
Other administrative tasks, as assigned
What Is Expected
Ability to problem‑solve
Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
Ability to concentrate on tasks, make decisions and work calmly and effectively in a high‑pressure, deadline‑orientated environment
Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
Willingness to be flexible with time and adjust to a changing work environment
Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation in a collaborative environment
Ability to use sound judgment and discretion in dealing with highly confidential information
Demonstrated ability to work independently, organize and accurately prioritize work, be detail‑oriented, understand when urgency is required and use good judgment in varied situations
What We Offer
Flexible, hybrid working environment for work‑life success
Opportunity to participate in firm‑sponsored volunteer events
Wellness programming with personalized content and activities
Professional environment and the opportunity to work with experts at the top of their fields
Variety of health plan options, as well as dental, vision and 401(k) plans
Generous paid time off
What Is Required
5+ years of legal administrative experience preferred, with a background in time entry, billing, invoicing, and calendar management
Experience at Am Law 50/100 firms strongly preferred
Minimum of high school graduation or GED; paralegal certificate or business degree preferred
Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint)
Those with background in accounting, finance, or probate are strongly encouraged to apply
Notary Public, preferred
Apply now if you are ready to join the Faegre Drinker team!
Equal Employment Opportunity Faegre Drinker Biddle & Reath LLP participates in the federal government’s E‑Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the U.S. Department of Homeland Security with information from each new employee’s Form I‑9 to confirm work authorization.
Faegre Drinker Biddle & Reath LLP is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment. We do not discriminate on the basis of race, color, religion, age, national origin, disability, sex, sexual orientation, gender, gender identity, gender expression, marital status, veteran or military status, or any other characteristic made unlawful by applicable federal, state or local laws. Equal employment opportunity will be extended to all persons in all aspects of employment, including retirement, hiring, training, promotion, transfer, compensation, benefits, discipline and termination.
Recruiter Notice
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Legal and Administrative
Industry Law Practice and Legal Services
#J-18808-Ljbffr