Meriton
IT Asset Management Specialist
Reports to Senior Manager, IT Operations and Service Management. FLSA status: Exempt. Location: Shared Services Office, Irving, TX.
The IT Asset Management Specialist is responsible for managing the lifecycle of IT assets and ensuring accurate tracking and compliance of hardware and software across the organization. This role plays a key part in maintaining the IT asset inventory, auditing software licenses, and aligning asset management processes with ITIL best practices.
Essential Duties and Responsibilities
IT Asset Lifecycle Management: Oversee the full lifecycle of IT assets including acquisition, deployment, maintenance, and retirement.
Maintain accurate documentation and tracking of assets from procurement to disposal.
Coordinate with the Director of IT Finance and Vendor Management to source IT hardware and software.
Software License Management: Procure, track, and audit software licenses to ensure compliance with vendor agreements and regulatory standards.
Maintain a centralized repository of license keys, entitlements, and usage metrics.
Identify opportunities for cost savings through license optimization and consolidation.
Asset Inventory Management: Maintain a centralized and accurate inventory of all IT assets including laptops, tablets, mobile devices, and peripherals.
Ensure all assets are properly tagged, tracked, and updated in the asset management system.
Conduct regular audits and reconciliations to validate inventory accuracy and identify discrepancies.
Process & Policy Alignment: Develop and maintain IT asset management policies and procedures in alignment with ITIL standards.
Participate in continuous improvement initiatives to enhance asset tracking, reporting, and compliance.
Provide training and guidance to stakeholders on asset management processes and tools.
Reporting & Analytics: Generate regular reports on asset inventory and license compliance.
Provide insights to support budgeting, forecasting, and strategic planning.
Other Duties: Assist leadership with research projects and special projects as assigned.
Conduct work in an ethical, legal, and responsible manner at all times; adhere to policies in the Employee Handbook and Code of Conduct.
Competencies
Elevated professionalism demonstrating empathy, positive intent, and integrity in all interactions.
Excellent communication and interpersonal skills across all levels of the organization.
Ability to communicate and present information in one‑on‑one and group settings.
Problem solving in variable and ambiguous situations.
Open and transparent with a strong work ethic; handles sensitive and confidential information.
Strong attention to detail and ability to work in a fast‑paced environment.
Self‑starter with strong organization skills, managing multiple priorities and deadlines.
Ability to establish effective relationships with colleagues and staff, respecting diverse cultures.
Education/Experience
Bachelor’s degree in Information Technology, Business Administration, or 2–4 years of experience in IT asset management or IT Operations.
Hands‑on experience with ITSM tools (ServiceNow, BMC Remedy, Ivanti).
Strong understanding of software licensing models and compliance requirements.
Familiarity with ITIL framework, especially Asset and Configuration Management.
Demonstrates attention to detail in tracking and documenting asset data to ensure accuracy and compliance.
Takes ownership of tasks and sees them through completion, ensuring timely updates and resolution of asset‑related issues.
Proficiency in Microsoft Office Suite including Outlook, Excel, PowerPoint and Word.
Work Environment The work environment is a corporate office setting with moderate noise and temperature levels. Reasonable accommodations may be made for individuals with disabilities. The position is primarily at the Shared Services office in Irving, TX, with possible telework or work at home, travel, or use of satellite locations as required.
Physical Demands
Walk, bend, stand, and reach continuously during a workday.
Lift 15–20 lbs. occasionally; stand for up to 4–5 hours at a time.
Travel by plane or car to events.
Employment practices will not be influenced by any legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless causing undue hardship. Salary ranges are dependent upon qualifications, experience, internal equity, and the budgeted amount for the specific role and location.
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The IT Asset Management Specialist is responsible for managing the lifecycle of IT assets and ensuring accurate tracking and compliance of hardware and software across the organization. This role plays a key part in maintaining the IT asset inventory, auditing software licenses, and aligning asset management processes with ITIL best practices.
Essential Duties and Responsibilities
IT Asset Lifecycle Management: Oversee the full lifecycle of IT assets including acquisition, deployment, maintenance, and retirement.
Maintain accurate documentation and tracking of assets from procurement to disposal.
Coordinate with the Director of IT Finance and Vendor Management to source IT hardware and software.
Software License Management: Procure, track, and audit software licenses to ensure compliance with vendor agreements and regulatory standards.
Maintain a centralized repository of license keys, entitlements, and usage metrics.
Identify opportunities for cost savings through license optimization and consolidation.
Asset Inventory Management: Maintain a centralized and accurate inventory of all IT assets including laptops, tablets, mobile devices, and peripherals.
Ensure all assets are properly tagged, tracked, and updated in the asset management system.
Conduct regular audits and reconciliations to validate inventory accuracy and identify discrepancies.
Process & Policy Alignment: Develop and maintain IT asset management policies and procedures in alignment with ITIL standards.
Participate in continuous improvement initiatives to enhance asset tracking, reporting, and compliance.
Provide training and guidance to stakeholders on asset management processes and tools.
Reporting & Analytics: Generate regular reports on asset inventory and license compliance.
Provide insights to support budgeting, forecasting, and strategic planning.
Other Duties: Assist leadership with research projects and special projects as assigned.
Conduct work in an ethical, legal, and responsible manner at all times; adhere to policies in the Employee Handbook and Code of Conduct.
Competencies
Elevated professionalism demonstrating empathy, positive intent, and integrity in all interactions.
Excellent communication and interpersonal skills across all levels of the organization.
Ability to communicate and present information in one‑on‑one and group settings.
Problem solving in variable and ambiguous situations.
Open and transparent with a strong work ethic; handles sensitive and confidential information.
Strong attention to detail and ability to work in a fast‑paced environment.
Self‑starter with strong organization skills, managing multiple priorities and deadlines.
Ability to establish effective relationships with colleagues and staff, respecting diverse cultures.
Education/Experience
Bachelor’s degree in Information Technology, Business Administration, or 2–4 years of experience in IT asset management or IT Operations.
Hands‑on experience with ITSM tools (ServiceNow, BMC Remedy, Ivanti).
Strong understanding of software licensing models and compliance requirements.
Familiarity with ITIL framework, especially Asset and Configuration Management.
Demonstrates attention to detail in tracking and documenting asset data to ensure accuracy and compliance.
Takes ownership of tasks and sees them through completion, ensuring timely updates and resolution of asset‑related issues.
Proficiency in Microsoft Office Suite including Outlook, Excel, PowerPoint and Word.
Work Environment The work environment is a corporate office setting with moderate noise and temperature levels. Reasonable accommodations may be made for individuals with disabilities. The position is primarily at the Shared Services office in Irving, TX, with possible telework or work at home, travel, or use of satellite locations as required.
Physical Demands
Walk, bend, stand, and reach continuously during a workday.
Lift 15–20 lbs. occasionally; stand for up to 4–5 hours at a time.
Travel by plane or car to events.
Employment practices will not be influenced by any legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless causing undue hardship. Salary ranges are dependent upon qualifications, experience, internal equity, and the budgeted amount for the specific role and location.
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