Washington County
Administrative Specialist II - CHL
Washington County, Hillsboro, Oregon, United States, 97104
Administrative Specialist II – Concealed Handgun License (CHL) Unit
Department:
Sheriff’s Office Location:
Washington County, Washington Job Type:
Full‑time, Regular Pay:
$25.02 – $30.42 Hourly
About The Opportunity The Concealed Handgun License (CHL) Unit at the Sheriff’s Office fulfills statutory requirements of Oregon Sheriffs to provide fingerprinting and background checks for Concealed Handgun License applicants. The Administrative Specialist II in this unit handles a variety of administrative tasks, including collecting payments, recording fees, drafting correspondence, balancing day‑end reconciliation, researching statutes, and providing fingerprinting services while ensuring compliance with Oregon Revised Statutes.
Key Responsibilities
Ensure all CHL paperwork is complete and signed; all sections are answered and/or checked.
Apply knowledge of CHL statute and internal policies and conduct investigations of CHL applicants.
Research law enforcement‑only databases, including Ecourt, LEDS, NCIC and other CJIS information.
Answer phone calls and respond to emails, providing answers to CHL questions in a professional voice and tone.
Assist internal and external law enforcement partners in providing Agency ID cards.
Maintain a cash box and process credit card payments.
Utilize an online calendaring system.
Maintain electronic and hard copy files using the CHL database and Laserfiche, requiring the ability to sort, file, scan, retrieve and edit files.
Compile, copies, and compare data to produce reports for managers and CHL’s Oregon State Sheriff’s Association (OSSA) sub‑chapter.
Operate a variety of office equipment, including a computer, fax machine, fingerprint machine and ID machine.
Qualifications The ideal candidate will be highly organized, have excellent record‑keeping abilities, and provide exceptional customer service. The candidate must be able to read, understand and explain Oregon Revised Statute regarding the issuance, denial and revocation of concealed handgun licenses. The position will handle confidential information exempt from public disclosure; therefore the candidate must deliver sensitive information to customers with delicacy, confidentiality and diplomacy.
Application Process & EEO Statement To apply, complete and submit an online application. The agency will screen applications for minimum qualifications and subject‑matter‑expert review. If qualified, selected finalists will undergo background investigation, conditional offer, and start date will be determined after all conditions of employment have been met. Veterans, women, minorities, veterans, and people with disabilities are encouraged to apply.
Equal Opportunity Employer and EEO Statement:
Washington County is an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.
Veterans’ Preference:
If you are a veteran and would like to be considered for veteran preference, please review instructions at
Veterans’ Preference Points .
Accommodation Under Americans With Disabilities Act:
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process. Contact Human Resources at 503‑846‑8606 or e‑mail Careers@washingtoncountyor.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Recruiter:
Laura Aranda Email:
Laura_Aranda@washingtoncountyor.gov
#J-18808-Ljbffr
Sheriff’s Office Location:
Washington County, Washington Job Type:
Full‑time, Regular Pay:
$25.02 – $30.42 Hourly
About The Opportunity The Concealed Handgun License (CHL) Unit at the Sheriff’s Office fulfills statutory requirements of Oregon Sheriffs to provide fingerprinting and background checks for Concealed Handgun License applicants. The Administrative Specialist II in this unit handles a variety of administrative tasks, including collecting payments, recording fees, drafting correspondence, balancing day‑end reconciliation, researching statutes, and providing fingerprinting services while ensuring compliance with Oregon Revised Statutes.
Key Responsibilities
Ensure all CHL paperwork is complete and signed; all sections are answered and/or checked.
Apply knowledge of CHL statute and internal policies and conduct investigations of CHL applicants.
Research law enforcement‑only databases, including Ecourt, LEDS, NCIC and other CJIS information.
Answer phone calls and respond to emails, providing answers to CHL questions in a professional voice and tone.
Assist internal and external law enforcement partners in providing Agency ID cards.
Maintain a cash box and process credit card payments.
Utilize an online calendaring system.
Maintain electronic and hard copy files using the CHL database and Laserfiche, requiring the ability to sort, file, scan, retrieve and edit files.
Compile, copies, and compare data to produce reports for managers and CHL’s Oregon State Sheriff’s Association (OSSA) sub‑chapter.
Operate a variety of office equipment, including a computer, fax machine, fingerprint machine and ID machine.
Qualifications The ideal candidate will be highly organized, have excellent record‑keeping abilities, and provide exceptional customer service. The candidate must be able to read, understand and explain Oregon Revised Statute regarding the issuance, denial and revocation of concealed handgun licenses. The position will handle confidential information exempt from public disclosure; therefore the candidate must deliver sensitive information to customers with delicacy, confidentiality and diplomacy.
Application Process & EEO Statement To apply, complete and submit an online application. The agency will screen applications for minimum qualifications and subject‑matter‑expert review. If qualified, selected finalists will undergo background investigation, conditional offer, and start date will be determined after all conditions of employment have been met. Veterans, women, minorities, veterans, and people with disabilities are encouraged to apply.
Equal Opportunity Employer and EEO Statement:
Washington County is an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.
Veterans’ Preference:
If you are a veteran and would like to be considered for veteran preference, please review instructions at
Veterans’ Preference Points .
Accommodation Under Americans With Disabilities Act:
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process. Contact Human Resources at 503‑846‑8606 or e‑mail Careers@washingtoncountyor.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Recruiter:
Laura Aranda Email:
Laura_Aranda@washingtoncountyor.gov
#J-18808-Ljbffr