Kelley Construction, Inc.
Office Generalist (GCCM)
Location:
Louisville, KY, United States of America Pay:
$18.00 - $22.00
Company Overview Kelley Construction is a multi‑faceted commercial and industrial general contractor licensed in many states across the United States. We offer a wealth of technical expertise in all areas of commercial construction including restaurants, medical facilities, warehousing, fast‑food chains, large design‑build expansions and general office renovation. We also have broad experience in industrial construction, from liquid storage and containment and petroleum‑related construction to pre‑engineered metal buildings and concrete construction.
Responsibilities Administrative Support
Answer and route incoming phone calls; greet visitors and clients.
Respond to general inquiries and provide accurate information.
Manage incoming and outgoing mail, packages, and deliveries.
Maintain organized filing systems (digital and physical).
Office Operations
Order and maintain office supplies and equipment.
Assist with scheduling meetings, organizing calendars, and reserving conference spaces.
Support onboarding of new employees (badges, paperwork, orientation materials).
Ensure office spaces remain tidy, functional, and well‑stocked.
Documentation & Data Management
Prepare, edit, and proofread documents, spreadsheets, and reports.
Enter, update, and maintain data in internal systems and databases.
Assist with document control, filing, and record retention.
Accounting & Project Support (if applicable)
Process invoices, receipts, and expense reports.
Track purchase orders and assist with vendor communications.
Provide administrative support to project teams as needed.
Communication & Coordination
Coordinate internal communications and distribute company‑wide updates.
Assist in planning company events, trainings, and meetings.
Serve as a liaison between departments, clients, and vendors.
Qualifications
High school diploma or equivalent required; associate degree preferred.
1–3 years of administrative or office experience.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Strong organizational and time‑management skills.
Excellent written and verbal communication abilities.
Ability to maintain confidentiality and handle sensitive information.
Professional, friendly demeanor and customer‑service orientation.
Experience in construction, project management, or related industries (plus for Kelley Construction).
Familiarity with office management software, document management systems, or ERP tools.
Ability to multitask and adapt to changing priorities.
Physical Demands Must be able to lift, bend, stoop, and reach; sit for extended periods; view computer monitors; type using a keyboard; move boxes (deliveries). May require lifting up to 20 lbs.
Benefits & EEO Statement Kelley Construction, Inc., is an equal‑opportunity employer. The Company is committed to basing employment decisions on merit, qualifications and abilities. Kelley Construction, Inc., does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veteran's status, or any other characteristics protected by law. This policy governs all aspects of employment, including selection, job assignments, compensation, discipline, termination, and access to benefits and training.
Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Holidays, Short Term Disability, Long Term Disability, 401K/403b Plan.
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Louisville, KY, United States of America Pay:
$18.00 - $22.00
Company Overview Kelley Construction is a multi‑faceted commercial and industrial general contractor licensed in many states across the United States. We offer a wealth of technical expertise in all areas of commercial construction including restaurants, medical facilities, warehousing, fast‑food chains, large design‑build expansions and general office renovation. We also have broad experience in industrial construction, from liquid storage and containment and petroleum‑related construction to pre‑engineered metal buildings and concrete construction.
Responsibilities Administrative Support
Answer and route incoming phone calls; greet visitors and clients.
Respond to general inquiries and provide accurate information.
Manage incoming and outgoing mail, packages, and deliveries.
Maintain organized filing systems (digital and physical).
Office Operations
Order and maintain office supplies and equipment.
Assist with scheduling meetings, organizing calendars, and reserving conference spaces.
Support onboarding of new employees (badges, paperwork, orientation materials).
Ensure office spaces remain tidy, functional, and well‑stocked.
Documentation & Data Management
Prepare, edit, and proofread documents, spreadsheets, and reports.
Enter, update, and maintain data in internal systems and databases.
Assist with document control, filing, and record retention.
Accounting & Project Support (if applicable)
Process invoices, receipts, and expense reports.
Track purchase orders and assist with vendor communications.
Provide administrative support to project teams as needed.
Communication & Coordination
Coordinate internal communications and distribute company‑wide updates.
Assist in planning company events, trainings, and meetings.
Serve as a liaison between departments, clients, and vendors.
Qualifications
High school diploma or equivalent required; associate degree preferred.
1–3 years of administrative or office experience.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Strong organizational and time‑management skills.
Excellent written and verbal communication abilities.
Ability to maintain confidentiality and handle sensitive information.
Professional, friendly demeanor and customer‑service orientation.
Experience in construction, project management, or related industries (plus for Kelley Construction).
Familiarity with office management software, document management systems, or ERP tools.
Ability to multitask and adapt to changing priorities.
Physical Demands Must be able to lift, bend, stoop, and reach; sit for extended periods; view computer monitors; type using a keyboard; move boxes (deliveries). May require lifting up to 20 lbs.
Benefits & EEO Statement Kelley Construction, Inc., is an equal‑opportunity employer. The Company is committed to basing employment decisions on merit, qualifications and abilities. Kelley Construction, Inc., does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veteran's status, or any other characteristics protected by law. This policy governs all aspects of employment, including selection, job assignments, compensation, discipline, termination, and access to benefits and training.
Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Holidays, Short Term Disability, Long Term Disability, 401K/403b Plan.
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