University of Illinois Urbana-Champaign
Extra-Help Events Coordinator
University of Illinois Urbana-Champaign, Champaign, Illinois, us, 61825
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Gies Marketing and Communications
Duties & Responsibilities
Program Planning and Support
Assist with events hosted by the College through the Office of the Dean or the Office of Marketing and Communications including, but not limited to, Convocation (December and May), lunches and receptions, guest speakers, faculty investitures, and staff and faculty meetings. Support all aspects of each major event in coordination with the Associate Director of Special Events, Senior Events Coordinator, MarCom team, relevant College units, and planning committees. Assist in processing and tracking event expenditures through university system. Monitor Gies event email inboxes, responding to questions and escalating issues as needed. Coordinate with the Gies facilities team or event planners at event location on room reservations, setup details, and menus adhering to University purchasing timelines and regulations. Assist in processing and tracking registration details and attendee lists. Process entries and manage day to day coordination of the Gies event calendar. Serve as a contact for vendors, participants and committee members. Correspond with presenters, discussants, speakers, and attendees to answer questions about the event. Coordinate event staff and volunteers, including tracking name lists, email communications and responding to questions.
Assist with event communications including descriptions, invitations, web pages, promotion, and post-event resources. Ability to work occasional events that fall on weekends or evenings, such as Gies convocation.
Engagement
Coordinate with the Associate Director of Special Events, Senior Events Coordinator and Project Manager to track status and execution of event planning items with project management tool. Coordinate with the Project Coordinator to select Gies-branded swag/gift items for program participants, when appropriate. Create and foster a community within Gies College of Business that is positive, inclusive, and consistent with the strategy and goals of the College. Maintain positive relationships with Gies students, faculty, staff and alumni. Represent Gies College of Business as part of campus event planners and at a variety of events.
Minimum Qualifications
Bachelor’s degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field. One (1) year (12 months) of professional work experience in Events Planning, Conference Management, Public Relations, Communications, Marketing, or any other related field. Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required. Preferred Qualifications
Three years of professional work experience in Events Planning, Conference Management, Public Relations, Communications, Marketing, or any other related field. Event experience within a university or academic department. Knowledge, Skills and Abilities
Demonstrated ability to prioritize, multitask, and work in a team environment as well as work independently. A passion for education and a genuine interest in promoting the College’s mission. Ability to work in a fast-paced, collaborative environment with designers, writers, videographers, and other marketing positions. Ability to meet deadlines and manage projects. Superb interpersonal and communication skills with the ability to foster positive relationships and facilitate collaboration. Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources. Skill in analyzing information and evaluating results to choose the best solution and solve problems. Skill in scheduling events, programs, and activities, as well as the work of others. Skill in oral and written communication. Ability to adjust actions in relation to others’ actions. Ability to listen to and understand information and ideas presented through spoken words and sentences. Ability to apply general rules to specific problems to produce answers that make sense. Ability to develop specific goals, plans to prioritize, organize, and accomplish tasks. Ability to work effectively with staff, the public, and outside constituency groups. Ability to effectively plan, delegate, and supervise the work of others. Ability to utilize various computer software packages, such as Accounting Software, query, etc. Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems. Ability to analyze and develop guidelines, procedures, and systems. Rate of Pay
The rate of pay for Extra-Help Events Coordinator positions start at $27.17 per hour. The rate of pay is determined by the job description submitted by the department. Work Schedule
We offer short or long-term assignments up to 900 hours, which is about 6 months of full-time work. Employees can work either full or partial days and full or partial weeks. Extra Help Positions
Extra Help employees are appointed to fulfill casual or emergent needs within units. The amount of time for which services are needed is not usually predictable and payment for work performed is on an hourly basis and based on actual hours worked. Extra Help employees do not receive holiday pay or paid sick or vacation leave. Extra Help employees are required by State Universities Civil Service System rules to take a 30-calendar-day break after working 900 hours. At the end of the 30 days, you may begin another 900-hour employment cycle in a new position if available. Working Extra Help will in no way affect any other employment opportunities with the University of Illinois, including your position on and Civil Service register. Sponsorship for work authorization is not available for this position. Application Procedures
Applications must be received by 6:00 pm (Central Time) on
January 20, 2026 . Apply for this position using the Apply Now button at the top or bottom of this posting. Application instructions can be found at the following link:
https://humanresources.illinois.edu/assets/docs/How-to-Apply-Instructions.pdf Questions
If you have additional questions regarding this Extra Help position, please contact
rgoben@illinois.edu . Additional Information
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person. This position is not eligible for benefits. Equal Opportunity Employment
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu. Administrative Details
Requisition ID: 1034409 Job Category: Professional and Administrative Applying at: https://jobs.illinois.edu
#J-18808-Ljbffr
Duties & Responsibilities
Program Planning and Support
Assist with events hosted by the College through the Office of the Dean or the Office of Marketing and Communications including, but not limited to, Convocation (December and May), lunches and receptions, guest speakers, faculty investitures, and staff and faculty meetings. Support all aspects of each major event in coordination with the Associate Director of Special Events, Senior Events Coordinator, MarCom team, relevant College units, and planning committees. Assist in processing and tracking event expenditures through university system. Monitor Gies event email inboxes, responding to questions and escalating issues as needed. Coordinate with the Gies facilities team or event planners at event location on room reservations, setup details, and menus adhering to University purchasing timelines and regulations. Assist in processing and tracking registration details and attendee lists. Process entries and manage day to day coordination of the Gies event calendar. Serve as a contact for vendors, participants and committee members. Correspond with presenters, discussants, speakers, and attendees to answer questions about the event. Coordinate event staff and volunteers, including tracking name lists, email communications and responding to questions.
Assist with event communications including descriptions, invitations, web pages, promotion, and post-event resources. Ability to work occasional events that fall on weekends or evenings, such as Gies convocation.
Engagement
Coordinate with the Associate Director of Special Events, Senior Events Coordinator and Project Manager to track status and execution of event planning items with project management tool. Coordinate with the Project Coordinator to select Gies-branded swag/gift items for program participants, when appropriate. Create and foster a community within Gies College of Business that is positive, inclusive, and consistent with the strategy and goals of the College. Maintain positive relationships with Gies students, faculty, staff and alumni. Represent Gies College of Business as part of campus event planners and at a variety of events.
Minimum Qualifications
Bachelor’s degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field. One (1) year (12 months) of professional work experience in Events Planning, Conference Management, Public Relations, Communications, Marketing, or any other related field. Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required. Preferred Qualifications
Three years of professional work experience in Events Planning, Conference Management, Public Relations, Communications, Marketing, or any other related field. Event experience within a university or academic department. Knowledge, Skills and Abilities
Demonstrated ability to prioritize, multitask, and work in a team environment as well as work independently. A passion for education and a genuine interest in promoting the College’s mission. Ability to work in a fast-paced, collaborative environment with designers, writers, videographers, and other marketing positions. Ability to meet deadlines and manage projects. Superb interpersonal and communication skills with the ability to foster positive relationships and facilitate collaboration. Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources. Skill in analyzing information and evaluating results to choose the best solution and solve problems. Skill in scheduling events, programs, and activities, as well as the work of others. Skill in oral and written communication. Ability to adjust actions in relation to others’ actions. Ability to listen to and understand information and ideas presented through spoken words and sentences. Ability to apply general rules to specific problems to produce answers that make sense. Ability to develop specific goals, plans to prioritize, organize, and accomplish tasks. Ability to work effectively with staff, the public, and outside constituency groups. Ability to effectively plan, delegate, and supervise the work of others. Ability to utilize various computer software packages, such as Accounting Software, query, etc. Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems. Ability to analyze and develop guidelines, procedures, and systems. Rate of Pay
The rate of pay for Extra-Help Events Coordinator positions start at $27.17 per hour. The rate of pay is determined by the job description submitted by the department. Work Schedule
We offer short or long-term assignments up to 900 hours, which is about 6 months of full-time work. Employees can work either full or partial days and full or partial weeks. Extra Help Positions
Extra Help employees are appointed to fulfill casual or emergent needs within units. The amount of time for which services are needed is not usually predictable and payment for work performed is on an hourly basis and based on actual hours worked. Extra Help employees do not receive holiday pay or paid sick or vacation leave. Extra Help employees are required by State Universities Civil Service System rules to take a 30-calendar-day break after working 900 hours. At the end of the 30 days, you may begin another 900-hour employment cycle in a new position if available. Working Extra Help will in no way affect any other employment opportunities with the University of Illinois, including your position on and Civil Service register. Sponsorship for work authorization is not available for this position. Application Procedures
Applications must be received by 6:00 pm (Central Time) on
January 20, 2026 . Apply for this position using the Apply Now button at the top or bottom of this posting. Application instructions can be found at the following link:
https://humanresources.illinois.edu/assets/docs/How-to-Apply-Instructions.pdf Questions
If you have additional questions regarding this Extra Help position, please contact
rgoben@illinois.edu . Additional Information
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person. This position is not eligible for benefits. Equal Opportunity Employment
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu. Administrative Details
Requisition ID: 1034409 Job Category: Professional and Administrative Applying at: https://jobs.illinois.edu
#J-18808-Ljbffr