Program and Events Coordinator, Leadership and Character

* Navigate to the "My Experience" application page.* Locate the "Resume/CV" document upload section at the bottom of the page.* Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.****Essential Functions:********Required Education, Knowledge, Skills, Abilities:***** College education in a related field of study or four years of experience to include an understanding of event planning and management* Two or more years of direct experience with program coordination and/or event planning* General knowledge of program and event planning and management strategies, processes, and available resources.* Ability to communicate effectively, both orally and in writing, with diverse populations, including administration, faculty, staff, students, and community partners.* Commitment to promoting diversity, equity, and inclusion through the program and event planning process.* Demonstrated ability to:* Work independently with minimal supervision.* Solve problems creatively.* Be a constructive and cooperative member of a team.* Navigate complex relational dynamics with a variety of stakeholders.* Develop collaborative relationships with a wide range of people.* Exceptional organizational skills, attention to detail, and project management.* Ability to manage and meet deadlines on multiple tasks while maintaining quality.* Good character, wise judgment, and a strong work ethic.* High standards of professionalism and the ability to navigate a variety of social contexts.* Proficiency in Word, Excel, Adobe and Google documents.* Experience with graphic design (Photoshop, Canva).* Commitment to the mission of the Program for Leadership and Character and willingness to learn more about leadership and character development.* Openness to feedback and a commitment to personal and professional growth.* Ability to represent the Program and the University in a professional manner.* Ability to work evenings and weekends as required.* Ability to perform moderate physical work; ability to exert up to 40 pounds of force occasionally and/or a negligible amount of force frequently and constantly to move objects.* Ability to meet the University’s automobile insurance policy.****Preferred Education, Knowledge, Skills, Abilities:***** Experience in higher education.* Experience with reading and managing contracts.****Accountabilities:***** Works under minimal supervision.* Responsible for his/her own work.****Physical Requirements:***** Light work that includes moving objects up to 20 pounds.****Environmental Conditions:***** No adverse environmental conditions expected.**This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.*** Uses independent judgment to lead the planning and coordination of sponsored special events and programs from beginning to end (i.e. communication with participants and audiences, menu planning, site selection and reservation, compiling information for event materials, coordinating audio and visual needs, ensuring adequate staffing, security, and coordination of event set-up and break down with vendors).* Shares responsibility for programs and events planned and/or supported by the ECI and Program for Leadership and Character, to include but not limited to: recruitment, promotion, menu planning, rental orders, space reservations, parking, security, and coordination of event set-up/break down with catering/facilities/other vendors.* Assists with coordination and implementation of events and programs in partnership with the Office of University Events and other campus partners.* Assists with generating facilities work orders, transportation and parking requests, security requests, and catering orders for events.* Attends events sponsored and/or supported by the ECI and Program and performs duties as assigned including facilitating operations, completing basic reporting and follow-up, and ensuring all aspects of events are implemented and executed according to plans.* Ensures settlement of programs and events by submitting invoices, ensuring rented and borrowed items are returned, completing reporting, and ensuring the event site has been appropriately cleaned.* Provides clerical and administrative support, including processing of incoming and outgoing materials, data entry, filing, copying, scanning, and mailings, with careful attention to detail.* Organizes the travel schedule for event participants, including arranging transportation, lodging, and other travel needs, and determines best itineraries with possible conflicting requests.* Works with the Communications team to ensure that programs are being advertised effectively to audiences.* Provides administrative support for program and event registration, including potentially using event management online software.* Manages online meetings or conferences held via Zoom or similar.* Supervises student workers, volunteers, and vendors.* Performs other related duties as assigned.* Manage event timelines and schedules.* Prepare and manage event and program budgets while tracking expenses to ensure spending stays within limits.* Responsible for submitting, tracking, and approving team, vendor, and associated persons expense reports.* Serve as the main point of contact for vendors, partners, and participants.* Assist international travelers with necessary documentation needed for travel and reimbursement approval* **Keep accurate records of travelers documentation and schedules.****About WFU:**Wake Forest University, formed in 1834, has experienced decades of growth and innovation.

WFU is a distinctive university that combines a liberal arts core with graduate and professional schools and innovative research programs.

The University embraces the teacher-scholar ideal, which prizes the personal interaction between students and faculty.

It is a place where exceptional teaching, fundamental research and discovery, and the engagement of faculty and students in the classroom and the laboratory are paramount.Wake Forest University is a community that seeks the enlightenment and freedom which come through diligent study and learning. Its higher goal, however, is to give life to the University motto "Pro Humanitate," as members translate a passion for knowledge into compassionate service. The community shares a tradition that embraces freedom and integrity and acknowledges the worth of the individual. The heritage, established by the school's founders and nurtured by succeeding generations, promotes a democratic spirit arising from open-mindedness and discourse. Wake Forest fosters compassion and caring for others. Its collective strength and character are derived from the values and distinctive experiences of each individual; therefore, it affirms the richness of human intellect and culture and its contribution to knowledge, faith, reason, and dialogue. Furthermore, it strives toward a society in which good will, respect, and equality prevail. To that end, Wake Forest University rejects hatred and bigotry in any form and promotes justice, honor, and mutual trust.The University is comprised of:

the undergraduate college, Graduate School of Arts and Sciences, School of Business, School of Divinity, School of Law, and School of Medicine (located on the Bowman Gray campus with Wake Forest University Baptist Medical Center) and today enrolls about 4,846 undergraduates and 2,823 students in graduate programs at its principal location, the Reynolda campus.

Students at Wake Forest University enjoy a great deal of access to and interaction with world-class faculty both in and out of the classroom setting with a student-faculty ratio of 11:1.

Wake Forest employs approximately 2,772 full and part-time faculty and staff.Wake Forest is a collegiate #J-18808-Ljbffr